Compliance under the Act requires affirmative administrative steps, documentary controls, financial provisioning for fees and audits, audit-ready operations and prompt responses to authorised officer actions. The Act specifies concrete obligations and mechanisms for meeting them.
Determine scheme coverage and accreditation requirements. Review the regulations and any food safety scheme applicable to your primary produce or activity to determine whether accreditation is required (s 9(2)(d); s 10(a), (c)). The scheme must state who must be accredited (s 10(c)). If accreditation is required, prepare a conformity plan to meet the scheme’s specified requirements and ensure any food safety program required is drafted to the content standard in s 54.
Prepare and lodge accreditation application with required documentation and fees. Make the application to the Chief Inspector in the form, content and manner required and pay the prescribed application fee (s 12(1)(a)-(c)). If a food safety program is required, attach the program details to the application (s 12(2)). Be prepared to provide further information, documents or allow inspections if the Chief Inspector issues a written request (s 12(3)); failure to comply may allow refusal (s 12(4)).
Design and implement a food safety program that meets statutory content. The program must identify hazards, monitoring and control measures, specify how hygienic conditions will be monitored, set review frequency, contain a product recall procedure and comply with any prescribed standard or guideline (s 54(2)(a)-(f)). Ensure the program is documented, implemented on the indicated premises, and accessible for audit and authorised officer inspection.
Prepare for audits and audit costs. The Chief Inspector determines the frequency of audits and may require unannounced audits and the use of selected auditors; be ready to schedule, fund and comply with audits (ss 55-56). Accredited producers must allow auditors to enter premises listed in the accreditation (s 15(2)(a)(iv)) and must pay reasonable audit costs as required by the Chief Inspector (s 15(2)(b)). Maintain records sufficient to support audit outcomes and to respond to check audits directed by the Chief Inspector (s 57).
Maintain records, returns and pay periodic fees. For prescribed periods, accredited producers must pay fees and lodge returns conforming to the Chief Inspector’s requirements (s 16(1)). Missing payments or returns can lead to notice, suspension and eventual cancellation of accreditation (s 16(2)-(4)). Ensure recordkeeping systems generate returns and fee payments on time.
Cooperate with authorised officers and prepare for inspections. Authorised officers have broad powers to enter, inspect, sample and seize; comply with reasonable directions, produce records and provide required information (s 36). Ensure identity cards and certificates of auditors are obtained and produced on request (ss 36(5), 38, 66). Do not obstruct or impersonate authorised officers; s 42 criminalises obstruction and impersonation.
Manage product safety proactively. Monitor product batches, maintain hygiene controls and take remedial action where hazards are identified to prevent supply of unsafe or unsuitable primary produce. Because several offences are strict liability (ss 27-29), rely on the due diligence defence only where you can show all reasonable precautions were taken and that you exercised due diligence (s 32). If a food safety auditor is used, ensure they are independent and declare any required interests (s 60).
Respond promptly to compliance notices, prohibition orders and seizures. Compliance notices must be complied with in the time specified, commonly within seven days, and inspection fees will apply (s 49). Prohibition orders take effect on service and may bar use of premises or equipment until remedial steps are taken; apply to the Chief Inspector for revocation when requirements are met and ensure inspections requested by the Chief Inspector take place within the statutory windows (s 50(4)-(9)). If produce is seized, consider immediate application for compensation within 14 days if you believe there were no reasonable grounds (s 46(1)-(3)).
Ensure corporate governance and employee supervision. Directors and managers of corporate entities are assessed for suitability during accreditation and may be held responsible where they knowingly or negligently authorise contraventions (s 14(2)(b); s 73). Employers are liable for employee contraventions unless they can prove due diligence (s 72). Implement training, supervision and compliance programmes, maintain documented evidence of checks and oversight and ensure employees and agents are aware of statutory obligations.
Manage auditor relationships. If using private auditors, ensure the auditor is approved by the Chief Inspector, has no undeclared conflicts, and that audit reports are delivered to the Chief Inspector and to the producer within 21 days (ss 58, 64). Keep copies of audit reports and promptly remedy deficiencies identified.
Use review rights where appropriate. If aggrieved by accreditation decisions, prohibition orders or auditor approval decisions, apply to the Tasmanian Civil and Administrative Tribunal within 28 days (ss 22, 52, 62). For seizure compensation applications, note the 14 day claim window and the Chief Inspector’s 28 day decision period with right of review to the Magistrates Court Administrative Appeals Division (s 46(2), (4)-(6)).
Monitor regulatory instruments and standards. Regulations and schemes may adopt external standards and change fee structures and offence prescriptions (s 86). Maintain active monitoring of regulations, scheme notices and the public registers of accredited producers and auditors (ss 10(f), 67(2)).
Collectively, compliance under the Act is a mixture of procedural readiness (applications, fees, recordkeeping), substantive controls (food safety programs, hazard monitoring, recalls), operational transparency (allows audits and authorised officer inspections), and rapid response capability (to compliance notices, prohibition orders and seizures). Documentation, staff training, engagement with the Chief Inspector and financial provisioning for audits and inspection fees are practical priorities.