Ms Lyndall Benton: inadequate processes and student complaints/Acquire/unsuitable consumers/monitoring of agents/OPSA/completion rates
470 Ms Benton began working at AIPE in January 2014 as the "Student Services Manager". Prior to that, by way of background, she had worked in the education sector since 2004, including at Central Queensland University (CQU) and at the University of Newcastle (UON). She was the international student advisor at UON from June 2013 to January 2014.
471 The position at AIPE was advertised on the "Seek" employment website. At the time Ms Benton saw the advertisement, she expected the position would involve dealing with international students in tasks such as managing admission teams, supporting students and screening students in carrying out immigration reporting. Her first interview for the position took place in December 2013 with a recruitment agency called "Exact Recruitment Services". A second interview took place at AIPE's offices on 17 December 2013. The interviewers at the second interview were the human resources manager at AIPE, Ms Shumaila Ali, and the academic director, Mr Stephen Davies. Ms Benton had previously heard of AIPE due to their role as a pathway provider for international students during her time at CQU.
472 During the interview at AIPE, Ms Benton was not told much about the role. Instead she was asked questions about her experiences in dealing with students and with streamlined visa processing for international students. Because of those questions, she expected the role to relate specifically to international students. No reference was made to online courses.
473 Ms Benton was offered the role with AIPE the day after her 17 December 2013 interview. At that time she received a copy of the position description and contract. She commenced work at AIPE on 20 January 2014, and reported directly to the Chief Executive Officer (CEO), Mr Amjad Khanche.
474 Ms Benton was initially responsible for managing three staff members, Ms Nicole Zhang, Ms Sabina Koirala and Ms Upasana Amatya. Ms Zhang was primarily responsible for answering telephones, assisting with the front counter and carrying out confirmation of enrolment for visas. Ms Koirala handled the processing with international student admissions, such as generating offer letters and screening potential students. Ms Amatya provided support for on-campus students at the front counter and also assisted with the telephones.
475 When Ms Benton started with AIPE, the office was located in North Sydney. The campus was essentially an office block with three floors. Her office was situated near that of Mr Davies and some of the academic staff, near the reception area. The CEO and other senior staff were located nearby on the same floor.
476 When Ms Benton first started working at AIPE, she was not aware that consumers were enrolled as students in online courses. One of her team's responsibilities was to answer calls made to AIPE's main telephone line. Ms Benton's team members fielded phone calls from consumers who were online students on this phone line. This was the first time she realised that AIPE had consumers enrolled as online students. Ms Koirala and Ms Amatya told her that if a consumer enrolled as an online student called the general AIPE number, they were to transfer the call to a 1300 telephone number. One day in January 2014, her team attempted to transfer the calls to the dedicated 1300 number, but the number was repeatedly engaged. Ms Benton had a conversation with Ms Amatya in words to the following effect:
Ms Amatya: What should we do?
Ms Benton: Who is in charge of online students?
Ms Amatya: John Luhr.
477 Mr John Luhr was responsible for AIPE's online business. Ms Benton walked over to the other side of the floor to his desk and they had a conversation to the following effect:
Ms Benton: What's going on? What are we doing with these online students? We can't put these students through to the 1300 number that my staff have told me about as it is constantly engaged.
Mr Luhr: Just put them through to the number.
Ms Benton: We can't get through.
Mr Luhr: Take their details down and I will call them back.
Ms Benton: Can I do anything to help?
Mr Luhr: No, you don't deal with that.
478 Ms Benton and her staff continued to receive calls from consumers enrolled as online students with complaints. She again consulted Mr Luhr about what to do with these types of calls as they repeatedly were unable to transfer their calls to the 1300 number. They had a conversation to the following effect:
Ms Benton: A lot of the calls that I am receiving from our online students are complaints about AIPE and asking that their enrolment should be cancelled. What am I supposed to do with these?
Mr Luhr: Forward them to the call centre in the Philippines. I don't want you or your team discussing their complaints with them.
Ms Benton: I'm worried we aren't providing these students with an adequate level of service if we do that. Some of these calls are for simple enquiries.
Mr Luhr: Its GLS' role, not ours.
479 Ms Benton deposes to "GLS" standing for Global Learning Support, a call centre based in Manila in the Philippines that managed AIPE's 1300 number.
480 As the volume of phone calls increased, sometimes Ms Benton's team were able to transfer these callers to Ms Roxanne Andrada or to Ms Lynne O'Hagan, who worked in the online team with Mr Luhr.
481 Ms Benton first learned about VET FEE-HELP through a conversation with Ms O'Hagan, an Online Academic Officer who reported to Mr Luhr. While she had worked with the University level FEE-HELP at UON and CQU, and had used it to complete her postgraduate studies, she had not realised that a similar scheme was being used for VET courses.
482 Ms Benton said that one day, Ms O'Hagan approached her and they had a conversation to the following effect:
Ms O'Hagan: Lyndall, would you be able to help me with some of these complaints that I've been getting from our online students?
Ms Benton: What complaints are those?
[After a response that was objected to and disallowed]
Ms Benton: Alright, can you provide me with any information you have and I will look into it.
483 During the course of discussing complaints that had been made, Ms O'Hagan explained that AIPE had many consumers enrolled as students using VET FEE-HELP. After that conversation, Ms Benton tried to view a consumer's student record in the AIPE computer system. Ms Benton describes that system as the use of "Microsoft Dynamics", being a custom-built Customer Relationship Management (CRM) software tool to enrol and monitor students. That system permitted AIPE to look up an individual consumer's student record using the student number and whether the consumer was enrolled as a domestic student using VET FEE-HELP. A student record would also identify the census date, the broker that enrolled the consumer, personal contact details, the course assigned and the status of the course (i.e. whether they had applied for VET FEE-HELP, were currently enrolled or had withdrawn). It also had a section for documents to be uploaded and a section to record contact with a student. Ms Benton observed, however, that the online student records that she viewed did not contain any documentation evidencing what the consumer enrolled as a student had done to meet the entry requirements for the course. Moreover, no documents were uploaded, such as academic qualifications, high school records, proof of identity, application forms, offers of admission or signed course acceptance agreements.
484 After viewing the CRM system, Ms Benton asked to have a meeting with Mr Luhr, during which a conversation to the following effect took place:
Ms Benton: Can you show me how this works? I can't find information about this student.
Mr Luhr: We've changed our processes a lot since then, you should just go by the census date.
485 Mr Luhr's response is somewhat cryptic. He is apparently referring to some processes having changed in some way, perhaps with the liberalisation of VET FEE-HELP, not to the content of computer records changing. This is a good example of point in time evidence that can readily be inferred as applying to the situation in the past and at least to the preceding calendar year, 2013, in the absence of any evidence to suggest that there had been a material change in the CRM system at AIPE during 2013. That inference is assisted by the application of logic: it is inherently unlikely that an earlier version of the CRM system had earlier recorded such information and that this had inexplicably stopped taking place, even if other aspects of the system had changed.
486 Ms Benton drew Mr Luhr's attention to an example where, for a particular consumer enrolled as a student, the census date was missing on the record. This meant the email that went to the consumer that normally contained the census date was also missing. They had a conversation to the following effect:
Ms Benton: If I got something like this, where the student was not advised of the census date, I would reverse the student's debt.
Mr Luhr: Fine. If you think you know how to do these requests, then do it.
487 After this conversation, Ms Benton did some research. That research must have involved existing records and therefore I readily infer would have included records from 2013. As a result she realised that AIPE did not have any policy or appropriate form to enable consumers enrolled as students to make an application to withdraw from a course without financial penalty after the census date had passed. While there was a course withdrawal policy that catered for some domestic and international students, there was no specific policy or form by which a student could lodge an appeal in relation to a VET FEE-HELP debt. She also ascertained that, at that time, no information was provided to consumers about the meaning of the term "census date" or the financial implications of that term for a consumer. Rather, consumers were sent a long "welcome to your course" email, which had a sentence buried within the text advising them of the census date, but not informing them, let alone doing so clearly, that it was the last day to withdraw from the course without academic and financial penalty.
488 Ms Benton then had a conversation with AIPE's CEO, Mr Khanche, to the following effect:
Ms Benton: Amjad, we are receiving many complaints from online students. A lot of them are unhappy that they have been enrolled. There is no process for withdrawal after census date without financial penalty and I am having difficulty identifying what stage of enrolment a student is up to. Information is missing from our system. I want to create a form to make sure it is done properly.
Mr Khanche: Ok, sounds good.
489 Two things are able to be derived from this conversation with the AIPE CEO:
(1) that the enrolment system resulted in a significant number of consumers who were enrolled at least unwillingly, if not unknowingly; and
(2) an expressed willingness to change this.
However, the evidence as discussed below reveals that changes that were made did not endure if they in fact had any marked impact on enrolment rates or numbers.
490 Following this conversation, Ms Benton drafted a policy and form with the title "Withdrawal without Academic and Financial Penalty". The form included a section where a student could set out the reasons for wanting a withdrawal and attach any evidence in support of the reasons given. It also provided some guidance on the type of reasons that could be relevant. Ms Benton showed Mr Khanche the form and he asked her to have it reviewed by Ms Ali and Mr Davies. I infer that such approval was forthcoming because Ms Benton deposes to it being uploaded onto the staff share drive "once it was approved". Ms Benton deposes to this new form initially being only available internally, and being provided to consumers if they contacted AIPE, presumably on this issue. Later, the form was publicly available on the AIPE website as well.
491 This was the beginning of Ms Benton's involvement with online students at AIPE. After this, Mr Luhr was still in charge of the student support in GLS and handling complaints, but applications for withdrawal using the new form came to her. At this time, Ms Benton also asked Mr Luhr if she could revise some of the emails that went to consumers enrolled as students to make the census date more prominent and explain its meaning. She asked to do this because she considered that the consumers that she dealt with did not understand the implications of the census date. Mr Luhr agreed to this.
492 Ms Benton deposes to AIPE continuing to receive complaints relating to consumers not understanding they needed to withdraw before a census date to have no financial or academic penalty. So that she could understand why that was so, Ms Benton deposes to frequently discussing with Mr Luhr the stages of the enrolment process for prospective AIPE students. She was not familiar with the whole enrolment process, and describes the processes as one that "kept changing without notice", which I take to be referring to the detail of what was done, rather than its substantive direction or core elements. In one of these discussions, she had a conversation with Mr Luhr to the following effect:
Ms Benton: Are there any academic entry requirements that people need to meet to enrol in a diploma course?
Mr Luhr: No.
Ms Benton: Not even something to test the students' English literacy?
Mr Luhr: No, it's not required. You talk to Stephen [Mr Davies] and can check for yourself on the training.gov.au website.
493 Ms Benton checked the training.gov.au website and saw there were no minimum academic entry requirements listed for diploma-level courses.
494 Ms Benton noticed that from late April 2014 the number of these complaints increased substantially. As other evidence makes clear, especially from Ms Casale, this coincided with a sharp increase in enrolments. Although Ms Benton was never formally delegated responsibility for dealing with online student complaints, her team began dealing with those complaints due to the high volume of calls that were being received. These complaints were passed to Ms Benton and her team by GLS staff in Manilla, or came through the main reception number handled by her team. Many of the phone calls from GLS were passed directly to her. As GLS staff became aware that Ms Benton was handling appeals, they began referring some difficult cases to her directly.
495 Ms Benton alerted the staff on her team to the "Application for Withdrawal Without Academic and Financial Penalty" form that she had drafted, as described above. To her knowledge, consumers making complaints about being enrolled in an AIPE course who believed their debt should be reversed were encouraged to fill out one of these forms and send it to her team. At this time, Mr Luhr was responsible for the email accounts info@studyonline.edu.au and info@aipe.edu.au to which consumers enrolled as students sent these forms.
496 Soon after moving from North Sydney to the new AIPE campus at Sussex Street, the volume of these complaints was sufficiently substantial that AIPE recruited an officer to deal with them specifically and take over management of the two "info" email in boxes referred to above. That new employee was Ms Tereza Korouva, who reported directly to Ms Benton. Ms Korouva passed "withdrawal without penalty" applications to Ms Benton, who noticed that many of the complaints from consumers enrolled as online students that she received continued to relate to consumers either not being informed, or being misinformed, of the census dates for the courses in which they were enrolled. Upon reviewing their files on the CRM, Ms Benton sometimes saw that either:
(1) the file showed that no email had been sent to the student informing him or her of the course census dates;
(2) if there had been an email sent, the census date was either omitted or incorrect.
In such instances Ms Benton used her discretion, in light of her prior knowledge of both the University level FEEHELP system and the general consumer law, to process refunds and withdrawals for these consumers immediately, when that was what they requested.
497 In November 2014, AIPE employed another staff member, Ms Casale, to join Ms Benton's team in the position of Online Student Team Leader to assist with consumers enrolled as online students. Ms Casale's evidence is considered in detail below.
498 In order to address the problem of uncontactable consumers who were inactive after census and had incurred a VET-FEE HELP debt, Mr Khanche agreed to Ms Benton sending out a letter to those consumers. Ms Benton generated a report from the CRM for those "inactive students" and used this to create a "mail-merge" (that is, a form letter providing information was generated, with specific details for each consumer enrolled as a student drawn from the report generated from the CRM system). Ms Benton recalls there were thousands of these consumers listed on the CRM report.
499 Ms Benton completed the mail merge and also drafted a template letter to consumers who had been called many times but could not be contacted. To address this problem of consumers who were recorded as inactive students after their census date, who were therefore charged with a VET FEE-HELP debt, apparently due to misinformation or lack of information being provided about the census date, Ms Benton's team conducted a mail-out to what she estimated to be thousands of consumers enrolled as online AIPE students who were recorded in CRM as "inactive after census", but had a VET FEE-HELP debt. The meaning Ms Benton gave to the phrase "inactive after census" is addressed below.
500 Ms Benton recalls the letter contained the following information, using her own words:
(a) The courses in which they were enrolled;
(b) The census dates for those courses;
(c) Their login details;
(d) What amount they had been charged for their courses; and
(e) Who at AIPE they could contact in order to talk about their course.
501 Ms Benton deposes to AIPE receiving almost no response to this mail-out.
502 She describes the majority of complaints that she received as being from consumers who, in her words, said that they:
• did not know that they had been enrolled in an AIPE course;
• thought the course was free and said they had agreed to enrol only to receive a laptop;
• had to wait too long to receive their laptop;
• could not get through to the 1300 number; or
• asked why they kept being called/harassed.
503 Ms Benton observed that a lot of complaints were from people who kept receiving what they said were unwanted telephone calls. These phone calls were from GLS induction or support staff who were regularly calling consumers enrolled as students about their courses. When Ms Benton had occasion to ask consumers about their harassment complaints, she found that the phone number, time and frequency of calls matched the call logs in the CRM made by the GLS staff for those consumers. This is a reasonable indicator that the call logs may, in the manner of business records, be considered prima facie reliable.
504 Ms Benton deposes to her knowledge of GLS, the Philippines call centre used by AIPE. Her evidence is that in 2014, AIPE had a system in place whereby consumers could be contacted by a unit within the GLS call centre in the Philippines known as the induction team. The induction call was the first contact made with a student after they had submitted their enrolment online (including, it may be observed, such online enrolments carried out by recruiters). The ultimate purpose and scripts used for these calls changed over time. However the call was supposed to be conducted prior to the census date for the student to remain enrolled and be charged VET FEE-HELP. After a student had received an induction call, all calls to and from GLS thereafter were to be handled by the support team. The support team were another group of staff in the GLS office who attempted to make regular contact with consumers enrolled as students to help them with accessing and completing the course content. Ms Benton characterised these follow up calls as being essentially motivational in nature.
505 If GLS had been unable to contact a consumer enrolled as a student prior to the census date of the course, that consumer was supposed to be assigned the status "Inactive Within Census". In those circumstances the consumer was not to incur a VET FEE-HELP debt as a "verbal policy" of AIPE's. However, Ms Benton became aware, through a number of complaints that she received from consumers enrolled as student, that those who had not received induction calls did in fact incur VET FEE-HELP debts when their census dates passed. She also received complaints from consumers who did complete an induction call stating they believed the information provided to them was not sufficient to understand that they were incurring a debt. Ms Benton consulted with Mr Khanche about this issue. They had a conversation to the following effect:
Ms Benton: Amjad, I am worried that GLS is frequently not making contact with students for their induction calls prior to their census dates, and are not changing their system status to ensure that the new students are not given VET FEE-HELP debts. These students may not even know that they are enrolled. What should we do about them?
Mr Khanche: If there is a problem then the students will complain - we don't need to worry about the ones who don't complain. Let the students decide if they want to complain, we have sent them all of the information through email in writing. Besides, I'm regularly in contact with GLS management to make sure that they make these calls on time in the future, so this will not be a problem going forward.
Ms Benton: Even induction calls that have been made do not cover information about VET FEE-HELP properly. The call centre is not clearly explaining that this is a debt that students need to repay. I am also concerned after listening to the conversations about the ability of these students to undertake a course. Some have said in the phone calls they have only completed Year 9. They can't do a diploma course. The bottom line is: we don't know what a student's highest level of schooling is.
Mr Khanche: Can you work with Swapna [Pawar] to look at the scripts that are used for these phone calls to make sure they cover the right information?
Ms Benton: Yes.
506 Ms Benton says that in a call of the type that she referred to in this conversation, the student told her they had only completed year 9 education. She states that it was not AIPE's practice to screen the student's education as part of the induction call. It is worth noting that Mr Khanche's reference to problems being revealed by complaints is a clear indication that there was no active mechanism either in existence or in contemplation to address those consumers did not know about facts that could give rise to such a complaint, such as the existence of the census date, or the existence of, or incurring of, an VET FEE-HELP debt.
507 Ms Benton explains that the person "Swapna" referred to by Mr Khanche in the above conversation, Ms Swapna Pawar, was employed to supervise the GLS staff and work with them on processes. Ms Pawar was based in Singapore and would regularly visit GLS in the Philippines. Sometimes GLS executive managers flew to Sydney to meet with Mr Khanche and others at AIPE. On one such occasion, Mr Khanche brought Ms Benton into the meeting room and she raised with the manager the problem of induction calls not being made prior to the census date passing.
508 In July 2014 and again in September 2014, Ms Benton travelled to the Philippines. The July 2014 visit was with Mr Luhr and Ms Ali. They were met there by Mr Khanche and Ms Pawar. For the second visit in September 2014, Ms Benton travelled with Mr Luhr. For Ms Benton, the main purpose of both visits was to train newly recruited GLS call centre staff on how to conduct international, on-campus student pre-screening for AIPE. She needed more staff in Sydney to handle these calls and Mr Khanche asked her to have GLS staff perform these duties as it was cheaper. Mr Luhr and Ms Pawar were there to deal with AIPE's online support section. However, when Ms Benton was there, she was occasionally pulled into conversations about consumers enrolled as online students.
509 On Ms Benton's first visit to GLS in July 2014, she observed that GLS was a large call centre spread across a single floor of a building in Manilla. GLS appeared to service several Australian Registered Training Organisations (RTOs). As she walked through the building, she saw signs above different areas, which indicated which RTO that area served. These included Careers Australia, Evocca College and Study Group Australia. During that visit, she had a conversation with Mr Luhr to the following effect:
Ms Benton: How did AIPE come to use GLS as its call centre?
Mr Luhr: They were referred by Acquire Learning. They also use GLS's services.
510 Also during this July 2014 first trip to GLS, Ms Benton was approached by a man who said that he was an Executive of Acquire Learning. He asked if he could show her something and took her to the other side of the call centre where there was an unsigned part of the floor, in which approximately twenty staff were reviewing curriculum vitae (CVs) on their screens. She later found out from Mr Luhr that these CVs had been supplied by Australian job seeker websites. Mr Luhr told her that Acquire tricked job seekers into enrolling in VET FEE-HELP diploma courses. Mr Luhr said words to the effect:
You know what Acquire does? They post fake job ads and then when people apply for them, they say that they are not qualified enough and then talk them into doing a course.
511 Thus at the most senior levels at AIPE, it was known that one of its key agents was engaging in conduct in relation to enrolments that should have been alarming.
512 Ms Benton saw from her visits that the AIPE section of the GLS call centre was split into two areas: the induction team and the support team. It was the job of the induction team to make the first contact induction phone calls to consumers recently enrolled as students. The support team's role was to make calls to these consumers, encourage them in their coursework, to explain the online learning system, to book appointments with trainers either in the Philippines or in Sydney, or to arrange for their work to be marked by Sydney staff in order to pass a unit of competency.
513 Ms Benton deposes to the fact that Mr Khanche hired Ms Pawar, who lived in Singapore, sometime in mid-2014. Ms Pawar was employed to fly back and forth to GLS in order to monitor GLS's performance. Ms Benton later discovered that Ms Pawar was Mr Khanche's sister-in-law. Notwithstanding the employment of Ms Pawar, Ms Benton observed that throughout the second half of 2014 the volume of student complaints continued to rise.
514 In mid to late 2014, while processing some appeals, Ms Benton noticed that consumers who had recently been enrolled as students claimed they had asked AIPE to be withdrawn from their course, but had not in fact been withdrawn. The consumer's student records on CRM would show that his or her course status was still "current". When she checked the CRM call log on student profiles from GLS staff, she saw that a staff member at GLS had noted down in CRM that the "student" had verbally requested withdrawal from the course. She contacted Mr Luhr to show him what was happening. He said to her words to the following effect:
I've discovered that GLS staff have been withdrawing students from their courses incorrectly. Brokers have started complaining to Amjad [Mr Khanche] about this, saying that they have not been paid commissions for courses that students should still be enrolled in. Apparently, some students who want to study their courses and have not asked to be withdrawn, have been withdrawn by GLS. These students have been complaining to their brokers about this. I have removed the authority of GLS staff to withdraw students from their courses in order to address this.
515 Ms Benton deposes to frequently seeing in student records in CRM a diary note recording a conversation with the student showing that he or she had asked to be withdrawn from an AIPE course prior to census, but remained enrolled. When she came across this, she reversed the student's debt, but only when she received an appeal form.
516 Ms Benton asked Mr Khanche and Mr Luhr to create a status of "pending cancellation" that would be available to GLS staff. She explained to them that this would allow GLS staff to mark consumers for withdrawal as students, but this would not be processed until a Sydney staff member had reviewed and approved that consumer's request for withdrawal. This was approved and implemented approximately two weeks later. As a result, a process was established whereby Ms Korouva or Ms Casale ran a report from the CRM system each day to check which student enrolment records had the course status "Pending Cancellation". They would then look at the notes and attempt to contact the "student" and then either approve or not approve those these cancellations.
517 Mr Khanche told Ms Benton that AIPE needed to follow a different process with Acquire Learning. Acquire Learning were instead to be notified by AIPE staff and given the opportunity to try to retain any consumer who had requested his or her enrolment as a consumer be cancelled, but only if the request was made prior to census date. This was a process known as "saving" the "student". If the request was made after census date then Acquire Learning did not make an attempt to try and contacts those consumers and they would incur VET-FEE HELP debts.
518 Ms Benton described what happened when a student was "saved": Acquire Learning sent an email to AIPE notifying that the student in question had been "saved", so that the enrolment could be continued and the "pending cancellation" entry be removed from the consumer's student record status. Ms Benton objected to this to Mr Khanche in a conversation with him in December 2014 to the following effect:
Ms Benton: I don't think that Acquire Learning should have the right to try and "save" students who have requested that their enrolment be cancelled. I have received several complaints from Acquire Learning students who we have been told were "saved", but who told me that they did not agree to remain enrolled.
Mr Khanche: OK, what changes to this procedure would satisfy you?
Ms Benton: I think that the student should have to put in writing that they had agreed to remain in the course and under stood their census date and the amount that they would be charged.
Mr Khanche: Okay, I will see that this is done.
519 Ms Benton describes how AIPE then introduced a process where the student would have to specify in writing that they agreed to continue their course. However that only lasted a matter of perhaps a few weeks, and then Acquire Learning returned to the former process of sending an email advising the student was "saved", but without the student confirming in writing that they wanted to carry on with the course and understood the consequences of doing so. These consumers incurred a VET FEE-HELP debt when the census date passed.
520 In late 2014, Ms Pawar and Mr Luhr informed Ms Benton that the management of GLS had changed, and there was a new CEO and upper management team. Ms Benton knew from the complaints she received from consumers who had been enrolled as online students that the GLS induction team continued to fail to contact a significant number of them before their census date. These consumers continued to receive a VET FEE-HELP debt once the census date passed. She was also receiving complaints that consumers were being sent the same email by GLS multiple times, and were not being called back by GLS staff. At either the end of 2014 or the beginning of 2015, a decision was made by Mr Khanche to terminate AIPE's contract with GLS.
521 Once the contract with GLS ceased, Ms Benton's team took over the roles previously performed by GLS. The online team at that time, comprising Ms Casale, Ms Anthea Levie and Ms Korouva, began recruiting new staff to make induction and support calls. She and her team attempted to implement measures to actively identify new enrolments that did not represent genuine consumers, so that these enrolments would not continue past census date.
522 Ms Benton described the CRM system operating so that when a consumer enrolled as a student was listed as having "current" status, this triggered the CRM workflow to immediately allocate the full course subjects and the census date. Ms Benton sent Mr Khanche and Mr Luhr an email which explained the workflow to stop listing the consumers as "current" students until after they were contacted through the orientation phone call to confirm they wanted to participate in the course. Some of these new processes caused falls in enrolment numbers overall and also complaints from AIPE's brokers.
523 This evidence supports a compelling inference that AIPE's enrolment system, until the changes that Ms Benton introduced, resulted in consumers being enrolled despite not being bona fide or genuine students. This accords with the evocative illustration afforded by the evidence of the individual consumer witnesses. The reaction of Mr Khanche next described is to be understood in that context.
524 Ms Benton then learned through her staff, and by seeing a changed workflow on the CRM system, that Mr Khanche had intervened to stop the new workflow process. She confronted Mr Khanche about this and he said to her words to the effect "This process cannot continue as I have received complaint calls from brokers. We should have plenty of time to call them within the census period."
525 Ms Benton also added words to the induction script to ensure that if a consumer advised AIPE that he or she did not have access to the Internet, then the prospective student would not be enrolled. Mr Khanche changed the script to the effect that the AIPE staff member was required to advise a consumer in this situation to go to the local library and use a computer and the Internet, or go to the house of a friend or family member which had access to a computer and Internet. Those consumers would then be enrolled as students and incur a VET FEE-HELP debt. In cross-examination, Ms Benton was taken to a GLS call centre script in order to suggest that such a change had not in fact taken place. The script in question that she was taken to had the following:
Does the student have regular access to a computer and the internet? TICK BOX
As this is an online course, can I just confirm with you that you have regular access to a computer and to the internet? Make sure this is a yes, otherwise a change in start date may be applicable if they are waiting for this.
526 While this script did not contain the change that Ms Benton had deposed to, it did not contradict the thrust of her evidence. Rather, this was the sort of entry that she had sought to change to make the question more specific, so is not the form of script she was referring to having changed in the first place. The reference to "regular access" in this script was in any event vague and left it open to GLS staff to advise a consumer in this situation to go to the local library and use a computer and the Internet, or go to the house of a friend or family member which had access to a computer and Internet.
527 A common complaint that Ms Benton received from consumers enrolled as students was that when they received their induction call, the broker was standing next to them and prompting them with answers to questions posed by the AIPE staff. She also received complaints from consumers who advised her that brokers had pretended to the AIPE staff to be the consumer during the induction telephone call. Ms Benton implemented a rule that the induction call could not take place with the consumer proposed to be enrolled as a student when the broker was present. This meant the induction staff would not accept incoming calls from applicants or brokers to complete an induction call on the spot. Instead the consumers would be added to a workflow and an outbound call would be made to the applicant a few hours after they had applied online for the course. In response to this, Mr Khanche said to Ms Benton words to the effect "this process can't continue, I have received complaint calls from brokers and our enrolment numbers have dropped significantly."
528 This last comment is, in context, effectively an admission that the AIPE enrolment system had resulted in consumers who were unsuitable being enrolled as students as recognised by the recruiter blocking the proper induction call that might have detected this. Such consumers were then incurring VET FEE-HELP debts by being enrolled when they should not have been. There is no plausible alternative explanation on offer. In turn, it can readily be inferred that this was the product of the faults in the enrolment system identified by Ms Benton and specifically raised by her. The beneficiaries of this continuing - the agents and recruiters - were not happy for obvious enough reasons. The changes that Ms Benton sought to bring in, and which were not allowed to continue, meant that such consumers would not continue to be enrolled as students, would not then incur VET FEE-HELP debts and the agent would not then receive commissions in respect of those consumers.
529 When a Language, Literacy and Numeracy (LLN) test was introduced by AIPE in about March 2015, Ms Benton drafted a re-design of the system workflows so that an applicant was only permitted to attempt the test once. When she showed to draft workflow to Mr Khanche, he said words to the effect "change this to give them two opportunities and if they are still unsuccessful, they need to have a phone call assessment from an academic staff member to see if they can assess them as suitable over the phone. We should not cancel students who do not pass the test." Thus Mr Khanche, and through him, AIPE, were only prepared to make marginal changes, having the likely result of weeding out only the most extreme cases of consumers unsuitable for enrolment. Allowing two attempts at the LLN test, followed up by a phone call assessment was not a proper screening process, but rather a neutering of such a screening process. This would necessarily minimise the impact of the introduction of LLN tests, giving them more of a window dressing effect than making any meaningful contribution to ensuring that unsuitable consumers were not enrolled. The applicants are correct to characterise this as no substantial improvement in AIPE's enrolment system.
530 Ms Benton learned through her investigation of student complaints that AIPE recruited consumers as new online students through brokers, referred to in these reasons as agents. By the second half of 2014, she was aware of six brokers/agents that AIPE utilised. She remembers receiving the most complaints relating to consumers recruited as students by Acquire Learning and Vision Sales. She received complaints attributable to Acquire Learning at the rate of about one or two per week from about March 2014. By June 2014, she was receiving multiple such complaints every day. Her evidence is that consumers enrolled as students complaining to her about Acquire Learning often said "I thought I was getting a job" and asking her why they were not in fact getting a job.
531 Ms Benton spoke to both Mr Luhr and Mr Khanche about student appeal cases regularly. There were at least 10 occasions on which she spoke with each of them individually about appeals. The complaints that Ms Benton refers to are not captured by the s 136 ruling as to documents containing those complaints, not least because her practice was to verify many of them, but also because the objection was taken and a s 136 ruling sought only in relation to standalone documentary complaints. Even if that was not so, a sufficient number of these complaints were raised with Mr Luhr and Mr Khanche to put them and AIPE on notice of them and of the problems raised, giving context to their reaction or response. The burden of what happened was that a proposal to react to a complaint or class of complaint was not permitted to extend to any lasting systemic improvement if it had an adverse impact on enrolment rates.
532 In approximately August 2014, Ms Benton noticed that the nature of many of the complaints concerning Acquire Learning changed in a nuanced way. Rather than inquiring why they had not been given a job, consumers complained that they had not been given the support promised to them by Acquire Learning in finding a job. She often requested Mr Luhr and Mr Khanche obtain from Acquire Learning the recordings of telephone calls between consumers and Acquire staff, but neither of them ever gave her any recordings from Acquire Learning. Plainly enough, AIPE had no interest in reducing enrolments coming from Acquire Learning's recruitment conduct and activities, even in the face of serious concerns being raised, with the employees' evidence being evidence of what was actually happening under AIPE's enrolment system.
533 Ms Benton received, or became aware of, a complaint about brokers targeting Aboriginal communities for enrolments by offering cash as inducements to sign up. (For completeness it should be observed that Ms Benton's affidavit referred to other matters which were objected to and rejected.) This issue is dealt with in greater detail below and also in Ms Casale's evidence.
534 Ms Benton deposed to AIPE sometimes cancelling an agreement with a broker, but only after consistent and ongoing complaints about them being reported. One broker that she recalls being cancelled was SAI Global. The main value of this evidence is to indicate that the contractual right of termination of an agent reposed in AIPE was seldom exercised, despite a high level of complaints, many of which were verified by the employee witnesses and their staff, when it concerned key agents like Acquire Learning and OSPA.
535 AIPE moved to a new campus in Sussex Street, Sydney around June 2014. Ms Benton and her team were located on level one. Other staff were located up on level 10. In her team at that time were Ms Zhang, Ms Koirala and Ms Amatya. In early 2015, they recruited 10 new staff for the online support team. The team ended up being about 30 people. Ms Benton continued to report directly to Mr Khanche. Mr Luhr remained responsible for online students and was the main contact for the staff in Manila and with AIPE's brokers. If brokers came to the office they spoke with Mr Khanche and Mr Luhr. Brokers were not her responsibility. Ms Pawar joined soon after and assisted Mr Luhr and Mr Khanche with the management of GLS staff. Ms Pawar did not deal with brokers.
536 Ms Benton says that because complaints increased, her team created a dedicated email address that she was in charge of: appeals@aipe.edu.au. She watched the increase in emails. It became a significant part of her daily workload. Some days there were two or three appeal forms and at other times there were up to twenty appeal forms a day. There was a regular flow of appeals and emails relating to appeal investigations. Ms Benton also regularly received complaints and appeals referred to her by AIPE staff, or was copied into emails regarding complaints. She referred serious complaints to Mr Khanche. Examples of complaints and appeals that she received from AIPE staff or were copied to her were set out in an exhibit to her affidavit, a selection of which follow, being complaints that were, I infer, investigated and found to have sufficient substance to warrant being forwarded to Ms Benton to consider what action should be taken - that is, they are not bare complaints. In any event they give a vivid picture of the foundation for some of the issues and problems that Ms Benton was raising. A selection of these emails is therefore reproduced below, verbatim.
537 The below email was forwarded to Ms Benton after the consumer enrolled as a student had been informed that she would have an accumulated VET FEE-HELP debt of $6,080 for withdrawing after the census date:
To AIPE Student Services,
RE: The request to withdraw from Diploma of Management following a verbal phone intention withdrawal on 18/2/2014 at 2:23pm with Anne Delcano and 26/2/2014 email of intent to withdraw to Student Services.
The following events occurred in chronological order which you need to be aware of:
1) Spotjobs disclosed my personal information to Australian Institute Professional Education.
2) I received an unsolicited phone call from AIPE - 10:30am 24/1/2014 from Jack Davis re course discussion, no information was given to me at this point I was asked to do a phone application with Jack Davis via website. Email sent 10:56am 24/1/2014. Link to enrolment and vet fee form online completed. At this stage no time allowed to read information, no course discussion, no course fees mentioned. No cooling off period provided.
3) Email 28/1/2014. Conformation of enrolment- course information and details, student ID and vet fee.
4) Email 28/1/2014 - Student Services
5) Phone call - Anne Delcano 10:34am 28/1/2014. RE: complete student profile, proof of citizenship and to call next week with details of course.
6) Phone call - Monique Reekers 12.29pm from Student Support Services RE study details, course fee accrued on census date, enrolment 24/1 census date informed to be 28/2/2014 via phone call but 22/2/2014 via email.
7) Phone call 12/2/2014 Anne Delcano - how to commence course online.
8) Phone call 18/2/2014 Anne Delcano - 10:30 and (call back because I was busy at 10:30) at 2:23pm. Discussed withdrawing from course. Anne said "to think about it" and "will call back in a week". No mention of census date. Email received with possible qualifications gained from course and to "think it over" Anne said. Was told that I would receive a call back in a weeks time to discuss.
9) Phone call 25/2/2014, 4:03pm, Anne Delcano. Asked what I decided and told I wanted to withdraw from course. No mention of census date from Anne and sent an email saying how to withdraw. I sent an email toinfo@studyonline.edu.au to withdraw on the 26/2/2014. Student Services received request to withdraw. Told of census date of the 25/2/2014 and accumulated vet fee debt of $6,080 and suggested to complete subjects for statement of attainment. If enrolment cancelled and Department Industry and Australian Taxation office will be notified.
10) 28/2/2014 Phone call to student services 5:50pm and AIPE. Message left with Student Service, no reply received.
I wish all relevant factors be considered and to withdraw from the course mentioned without incurring any financial penalties now and in the future. I have not commenced any part of the online course. Please reply within 10 days as I will be seeking further legal advice if a resolution can't be made.
Regards,
538 Ms Benton was forwarded the below complaint from a consumer enrolled as a student, who had attempted to withdraw after suffering from a serious medical condition. The forwarding staff member noted that "somehow" the cancellation had not been actioned:
I requested to cancel it in the frame time the lady on the phone told me it was before the census date so i didn't have to pay a fee she told me it was fine and she put the cancellation through. That is why i have refused to answer calls from the number that keeps calling me because i have spoken to 2 different people and i don't have the time to do this course and to be honest i dont trust anything that is put to me by phone i hadn't even heard of this until i got a phone call to do it so i am not doing it and i am not paying a fee because i have already cancelled it before the census date and am not going to be bullied into something again.
Thank you.
539 Ms Benton was copied into an email forwarding on the below complaint from a consumer enrolled as a student:
To Whom it may concern,
I received a random phone call 3 weeks ago from a lady whom I am not sure of her name. I have been dealing with Angelo Tismo since that phone call and believe that it may have been Angela who originally contacted me but cannot guarantee this. I have asked several times over the phone "do I have to pay any money for this course" each time I was told "no it is paid by the Australian Government, they are subsiding several courses and project management is one of them". I asked more than once this question. So I enrolled in the course believing it was some sort of scholarship or incentive by the Government. Only today whilst speaking to AJ Kristian Degollacion in relation to the assessments he asked me if I was alright with everything and received all the enrolment information and that I was ok with the VET Fee payments etc. I questioned why I would being paying a VET Fee payment when I was originally told that I would not have to pay anything. He advised me that I would have to pay the Government back through my tax. I had never been told this before and in fact was led to believe that I would not have to pay anything which is why I enrolled in the course. I think that this is a scam and am very tempted to contact higher authority in relation to this and wonder how many more people who have enrolled are under the impression that they do not have to pay anything.
I spoke to Mohammed Dizle of AIPE this morning to discuss this and he advised that I was within the Census date to withdraw which is 13 September 2014, and that because I was within the Census date I would not have to pay any money. I would like to withdraw my enrolment. I am very angry that this has happened to me and believe that the agencies that are ringing around randomly trying to get people to do these courses are not informing the people about the fees and leading them to believe they will not have to pay any money towards the course so that they enrol, I am sure the agencies receive a commission for enrolments and this needs to be looked into.
I was very excited and looking forward to do this course but will never be able to afford to pay $20,000 for a course, in fact the Bachelor of Project Management at University is $20,000 so I do not understand why anyone would do a Diploma for this cost.
540 Ms Benton was similarly copied into an email that forwarded the following complaint, where the person enrolled as a student had an accumulated VET FEE-HELP debt of $9,120:
On Behalf of [name redacted] I wish you to WITHDRAW WITHOUT ACADEMIC AND FINANCIAL PENALTY his enrolment with your organisation under the premise that he was FORMALLY MISLEAD by your employee during the recruitment stage.
I am responding at this stage for my son [name redacted] who is extremely traumatised by the realisation that he has been taken advantage of and I will represent his understanding of events as he has told them to me.
[He] was initially contacted by the representative and led to believe he was contacted because he was eligible for access to a course as he was long term unemployed and the course was fully government funded. ([Name redacted] is a young man not long out of school who is impressionable, feeling worthless and desperate to find work.) At this point he was formally and knowingly taken advantage of by your representative, who continued to mislead [name redacted] with the language "fully government funded." At no stage during this whole saga until the week of 22nd June did [name redacted] realise he was responsible for any payment or repayment to the government. He consistently told me it was fully government funded, because that's what he was told and believed.
[Name redacted] clearly expressed this understanding to me after the first conversation with your representative.
The second time your representative called [name redacted] he continued with the misleading practice, and I believe used tactics which prevented [name redacted] from understanding or becoming aware of what was actually occurring.
The representative told [name redacted] he would help him with the process and told him exactly what to do on his computer to fill in relevant enrolment forms.
Trustingly [name redacted] proceeded to do exactly what he was told which was tick boxes and putting in details. He was not given time to read the documentation nor was he aware of its contents. He truly believed he was enrolling in a free course which was fully government funded and offered to him because he had been unemployed and was being supported. He thought the caller was employed by the government.
The speed and manner he was walked through the application including the Vet fee application did not allow him to read or understand anything. He didn't realise or understand he had filled in a vet application form during this process. He had not accessed or read any booklet (this had not been provided) and yet your representative told him to tick all of those boxes. [Name redacted] indicates he walked through saying tick all the boxes and then moved on. [Name redacted] did not independently or knowledgably fill in the documents. AGAIN formally misled and falsely co-erced into ticking a box stating he understood when he had no opportunity to read or understand the documents. Shortly after he received what he thought was a confirmation email from the representative.
[Name redacted] received no contact to his knowledge until the week of 20th of June when the study tool was delivered. (This was two weeks after census date) Shocked at this point he thought the program had been cancelled as he hadn't heard, (Due to regional internet and phone reception problems one contact email and two phone calls made by support had not been successful.) I duly question the sending of a study tool when no contact had been successful.
He opened the tool only to find he could not access the subjects as he didn't have a student id. On my encouragement he called the support number to sort it out. It was at this time that his support person informed him about the Vet fees, the meaning of census date and his financial obligations. He was in shock and I took the phone.
The student support person organised for me to speak to a supervisor later that day. This person told me because [name redacted] was 18 and it was past census date he was legally responsible and she needed to talk to him.
After the discussions with the Supervisor [name redacted] felt obliged to proceed with the enrolment as he felt he had no choice- trapped by dishonest misleading persons.
During this phone conversation with the supervisor [name redacted] provided an alternative land line contact number and was assured he would receive a student id number - At no point to date had he been provided with a student number.
Your emails and student contact record would reflect these conversations. After several phone conversations and emails initiated by [name redacted] to your support team he was still not furnished with a student number? His last email was sent on the 10th of July and he still had no response or further contact by early August.
Finally I decided this was not a reputable experience and that I needed to remove my son from the continuous and negative experience that was initiated and purported by your company. I rang the support line and informed the receiver of my grievance.
I have emails evidencing [his] consistent requests for student id as would you.
Sadly the first time the Id number was disclosed was in the withdrawal email sent from your organisation after the withdrawal conversation in August.
[Name redacted] has not been able to access the course work at all during the whole process.
Receiving ld after withdrawal meant no course work has been completed viewed or accessed in any way.
Finally I believe the practices of your organisation are questionable and that advantage has been taken of a young vulnerable person. As such the process was misleading and consequences beyond his control. I question the validity of your access to Vet if this is standard practice for your company.
The only satisfactory outcome is for you to withdraw my son with no academic penalty then the situation will be resolved with no further action from myself on behalf of my son.
541 The following email was forwarded to Ms Benton for her approval of the debt cancellation:
Good afternoon Lynne
I would like to follow up on correspondence from last year regarding a course I was planning on doing with your College.
I subsequently withdrew my application and you advised [me] by letter on 20 December, 2013 that my application to withdraw had been successful and no fees would be applied.
On completing my tax return this year I found the amount [of] $2,400 against my tax file and the ATO have advised this was a fee that was imposed by your College.
It is now nine months since you advised me that no fees would be applied and I believe ample time has passed for this to be revised.
I am therefore asking that you immediately revise the debt and advise the ATO that no fees are applicable. If this is not completed by Friday, 26 September, 2013 I will lodge a formal complaint with the Office of Fair Trading.
I look forward to your advice that this has been completed.
Sincerely
542 Ms Benton was similarly forwarded the below email:
Dear Dominic,
I am writing to express my dissatisfaction at the way my withdrawal from the Diploma of Project Management Course was handled, and to ask that the debt of $19,600 for the above course be waived.
On 25 November 2014, I had a phone conversation with Laarni Uy from the student support team, I said: "I am considering withdrawing from the course because I was experiencing adverse living conditions; I was at risk of becoming homeless; I was living at or below the poverty line due to being on income support for an extended period of time; and the efforts of finding a job to support myself were more urgent than considering a course of study." The advice I received from Laarni was to defer from the course from 26/11/14 to begin on 26/2/15 (3 month deferment). My understanding at that point was because I had responded before the census date of 27/11/14 then I fulfilled my obligation to the organization and was not obliged to pay any further costs.
In ensuing email correspondence between Laarni and myself, I confirmed on 12/12/14 that my situation had become worse and I subsequently had no interest in study. On 15/12/14, Laarni advised that the withdrawal that I had to complete online was all had to do. I asked for clarification if there was anything else I had to do to disengage from this course of study, and was further advised on 17/12/14 that I just had to fill in the withdrawal form and there would be 'no worries'. I withdrew online and from this final email, I felt confident that since I had complied with everything asked of me and since the student support person was confidently saying there were 'no worries' then there was be no debt and I was free of any obligations.
On Monday 5/1/15, I received a phone call from your office, and I was told that I am required to pay the fee of $19,600 for the Diploma of Project Management whether I do the course or not since I failed to withdraw from the course of study by the census date. I was further advised by the caller (I did not record the male person's name) in what I perceived to be a threatening manner, to do the course anyway since I was going to have to pay the fee. I did not appreciate a few comments made to me by said person such as: 'Oh, are you living in a car, are you?' when I advised him of my living situation and that I would still not like to do the course after my situation worsening, which is highly inappropriate regardless of if by homeless I'm on the floor outside or on a friends couch and: 'Oh c'mon, mate, you can do it in 40 minutes a day.' After remaining firm in my explanation of how my priorities are accommodation and occupation over spending money I now don't have on a computer and internet. Regardless of the callers task at hand and/or if he had a daily quota this is not how you talk to a person.
On Wednesday 7/1/15, I received an email stating:
'we received your request to withdraw and please note the census date was 27/11/14, therefore, you now have an accumulated VET FEE-HELP debt of $19,600.'
'Should you choose to discontinue your online studies, your enrollment [sic] will be cancelled and the Department of Industry and the Australian Taxation Office will be notified of this cancellation and the debt.'
…
543 Ms Benton was also informed of the results of various orientation calls. One staff member copied her into the following summary of her conversation with three consumers enrolled as students she had contacted that day, so this is not complaint evidence, but rather an AIPE business record of the results of information it had obtained in the ordinary course of business, for which no restrictive ruling was sought:
I called [name] for her induction and after I explained what the call was regarding she said she did not know what I was talking about. She asked if the call was about the laptop. [She] does not have a computer. So when I asked her how she went about completing her LLN she said that "the man who was there" completed it on his phone. She said she signed the vet-fee form out in front of her house. When I asked her if she had seen any of the emails that were sent to her, she asked for that email address because she never provided the agent with one. On CRM her email address is [redacted]. I asked her if she had any of his details even a name and she said he had collected all of hers but did not share any of his. She was under the impression that the course was free and once she heard that it involved a loan from the government, she immediately wanted to cancel her enrolment.
…
[Name redacted] was unaware that she had enrolled into a diploma. She remembers signing something and giving her tax file number; however she was told that the course was free and she would receive a free laptop which she could use to search for jobs and other courses. Her original enrolment date was on 16/03/2015. She does not have a computer and her LLN was completed today- she has no memory of this. She also wanted her enrolment cancelled as soon as she heard it involved a loan from the government.
…
[Name redacted] seemed to be aware of the course she was enrolled into. She has no computer - when I asked how she went about completing the LLN, she said "the guys who signed her up" let her use theirs. I asked her how she intends to do an online course without a computer she said she was told she'd get a free laptop. When she found out that she won't be getting a free laptop she said "don't worry about it then" and hung up.
544 Examples of other summaries of conversations that employees had with consumers enrolled as students that Ms Benton was copied into are as follows:
Sorry to bombard you with another issue. I just spoke to [name redacted] who was enrolled today. The first issue was that the student said the agent from Online Study Pathway Australia was helping him complete the LLN test and was actually the one who ticked all of the questions. When I let this student know he has to retake this test again (he failed the first attempt) without the agent present he let me know he has no access to a computer. The agent had told him he would receive a free laptop in about 8 weeks and he could start the course then.
The agent was supposedly meant to come back to his house at any moment and I asked student to have him call me so I can explain why [name redacted] couldn't continue the course, but I have a feeling he won't be calling in. Unfortunately the student didn't remember the agent's name.
…
And:
I've just spoken with a student who wants to cancel as claims he was never interested in the course - only interested in the free laptop that he's been expecting and waiting for since a week after her first 'signed up'.
The student advised me he was basically instructed 'exactly what to say' by the agency when he received his orientation call. He didn't fill out any of the forms himself, the agency apparently filled out everything for him on his own surface. The student had apparently told him previously he wasn't interested in studying a diploma, but he came back and said you don't even really need to complete it, it's really just the government offering free laptops.
He claims that the agent went all the way up his street stating that the government is essentially giving out laptops. Can you please look into this one, as the student stated he found it quite unusual from the beginning, but went ahead as he was ensured he would receive one in about a week.
If you need any more information regarding this one, please let me know.
And:
Last night I received a call from an OSPA agent in WA. When I was doing the induction for the student, her understanding of VET FEE-HELP was that it was a free course and she would never pay it back. I explained to her how VF actually works and she was understanding at the time.
This morning, the student called me back. She wants to cancel from the course because she was given the wrong information.
The agent sold the course to her by saying that; it is a free course, she is on Centrelink so she doesn't need to worry about ever paying it back and the college will give her a free laptop. She also said that he made her put the phone on speaker while I was completing the orientation so that he could prompt her what to say to my questions and that he wasn't happy when she mentioned that it was a free course because he knew he would get in trouble.
The student was very uncomfortable while he was there.
…
545 Ms Benton says that other complaints that steadily increased after AIPE moved to the new campus in Sussex Street related to consumers not receiving their laptops by the due date as promised by a broker. She typically received between one and three complaints of this nature each day, but sometimes it could be as high as 10 complaints a day.
546 On Monday, 28 July 2014, Ms Benton was copied into the following email sent by Mr Stephen Davies, the Academic Director of AIPE, to AIPE's CEO, Mr Khanche:
I am escalating this complaint to you. Lyndall [Ms Benton] has spent a lot of time on the phone with this student and I have approached the complaint from an academic perspective. The student clearly feels he has been badly treated and, as we know how Acquire operates, the student may have a legitimate case. Therefore, Lyndall and I feel it would be better to approve the withdrawal rather than it going to Fair Trading.
547 A number of telling conclusions can readily be drawn from this email:
(1) a decision to allow a student to withdraw after the census date was considered to be of such moment that the CEO, Mr Khanche, had to be consulted, on at least this occasion, and give approval to withdraw;
(2) at a high level at AIPE it was known "how Acquire operates", which in context can only reasonably mean that it was well-known that Acquire Learning engaged in improper recruitment practices which resulted in consumers being enrolled as students when they should not be;
(3) such improper recruitment practices were tolerated and taken advantage of, unless a sufficiently strident complaint warranting this degree of escalation was made;
(4) if such a complaint was made and escalated, it would be recommended to be acted upon and post-census withdrawal permitted, so that the student did not take the complaint to the Department of Fair Trading, the State consumer protection regulator - plainly enough a student needed to have not just knowledge of what had happened, but a high degree of persistence, before such a complaint was taken seriously. Only then would it meet the high threshold of "special circumstances" whereby a post census withdrawal would be granted.
548 Ms Benton's evidence was that prior to April 2015, every consumer enrolled as a student by AIPE under the VET FEE-HELP scheme was given a laptop. They did not have to request it. It was Mr Luhr's responsibility to order the laptops to be sent to consumers enrolled as students. He ordered Microsoft Surface Pro computers for this purpose in bulk through an office equipment supplier called Staples. However as the number of enrolments grew, Mr Luhr did not keep up in ordering laptops on time. In an attempt to reduce the number of complaints, Ms Benton asked Mr Luhr and Mr Khanche for Ms Casale and her to take over this process. They were shown by Mr Luhr which reports to run and who to send the order through to.
549 From April 2015, the offering of laptops to consumers as inducements to enrol as students was banned by the Commonwealth Government. Mr Khanche wanted AIPE to continue to offer laptops to consumers enrolled as students by way of a loan. Ms Benton recalls a conversation with Mr Khanche about this to the following effect:
Mr Khanche: It is not fair that we are not able to give our students laptops any more. Universities are still allowed to do it, why can't we? I think that we should still give out laptops to students, but we will give them as loans to our students for the duration of their courses. Lyndall, could you draft a loan policy and loan agreement form that would allow us to do this?
Ms Benton: Yes, I will draft these documents.
550 Ms Benton drafted the loan policy document and loan agreement in April or May 2015. When she gave those draft documents to Mr Khanche, she said words to the effect:
I have drafted the documents per your request. I should point out however that I don't think that we should give these forms to our brokers to hand to students. If there is a genuine student in need of a laptop then I can organise the loan for them.
551 Ms Benton became aware that the staff at the broker OSPA were aware of the loan policy and were promoting it to consumers that they recruited to be students. She knew this as some OSPA staff asked her about the loan facility, and many consumers recruited to become students by OSPA actively made requests for these loan laptops. She informed Mr Khanche and Ms Dimitra Tzanos of this.
552 In early 2014, Ms Benton discovered that AIPE did not have a policy in place to monitor brokers. She was concerned about this, and drafted a policy on her own initiative, although this was outside her area of responsibility. In cross-examination, Ms Benton was shown a document entitled "Agency monitoring and cancellation policy (domestic students)" said to commence from 1 September 2013. She said that she did not recall that policy, was not at AIPE in 2013, and that she had drafted a policy. She was not challenged further, which left intact her evidence to the effect that there was no policy actually in place until she drafted it. I infer that the policy document dated to commence from 1 September 2013 was an example of a paper policy, not a policy that was actually known about so that it could, at least in theory, be given effect to.
553 Ms Benton says that AIPE conducted ethics classes for brokers from mid-2014. Originally it was Mr Michael Zelvis' responsibility to run the classes. At other times it was Mr Luhr's responsibility and then Ms Tzanos's responsibility. One day when Mr Zelvis was absent, she conducted one of these classes. She also ran some of these courses with Ms Tzanos for OSPA when the LLN was introduced. In the absence of direct evidence about the content or delivery of these courses, I infer in AIPE's favour that these courses were at least attempted to be run in accordance with, but not beyond, the training material in evidence and discussed below, being at that stage voluntary. But that is still a far cry from establishing how well attended the courses were, or that they were at all effective. It seems that these courses were not well received by those who did attend. Ms Benton was advised by Mr Khanche that some brokers stopped working for AIPE. She had a conversation with Mr Khanche during which he said words to the effect:
I think we are placing too many compliance requirements upon our brokers. Many brokers avoid working with AIPE, and some have even stopped working for us, on the basis of what we are requiring from them.
554 This comment strongly suggests that questionable enrolment practices with VET FEE-HELP funding were known to be prevalent and that there was resistance from Mr Khanche to following up and insisting upon compliance.
555 From late 2014 onward, Ms Benton noticed that complaints about door-to-door sales of AIPE courses also increased, suggesting that whatever training was given had not been effective. These complaints were from consumers who said someone came to their door and asked for personal documents. (For completeness it should be noted that objection was taken to other things referred to by Ms Benton, and that evidence was rejected.) Others consumers told her that they knew they were enrolling in a course, but did not realise they were incurring a VET FEE-HELP debt. Many of the complainants told her they were informed these courses were a government initiative to help struggling families with education, and that a laptop was provided free of charge.
556 In mid-2014, Mr Luhr hired Mr Zelvis. Mr Zelvis was responsible for managing relationships with AIPE's brokers. When Ms Benton passed complaints about specific instances of door-to-door marketing to Mr Zelvis, he informed her that he had addressed these concerns with the brokers responsible. He often did not tell her what actions he had undertaken. He left AIPE in January 2015.
557 Ms Benton also received complaints from Legal Aid organisations on behalf of Aboriginal consumers and refugee consumers, who were offered incentives in an effort to sign them and their relatives up to courses offered by AIPE. Each time she received a complaint of this nature she informed both Mr Luhr and Mr Khanche. (For completeness it should again be noted that objection was taken to other things referred to by Ms Benton, and that evidence was rejected.)
558 Ms Benton describes a day during which a man with physical and mental impairments who was enrolled into a course with AIPE came to the campus with his support worker. The support worker sat down with her and explained that this man had been enrolled into several institutions by a door-to-door salesman. The student had been enrolled in diplomas offered by AIPE and Evocca College. The support worker said words to the effect "how could this happen, it is obvious even in a short conversation with him that he could not study these courses". Having listened to the man, it was obvious to Ms Benton that he was mentally impaired and could not undertake the AIPE course he had been enrolled in. Ms Benton went to find Mr Khanche to tell him about this case, and to see if he wanted to come and talk to them to find out more. Mr Khanche said words to the effect "just reverse the debt and we'll look into it". The support worker would not leave until he was given a letter to say that the debt was reversed and the course cancelled. Ms Benton created the letter and gave it to them. She then wrote an email to Mr Khanche with the information to enable him to investigate the case, but she does not know whether he did that.
559 The overall burden of the evidence, especially as follows, was that training and monitoring would only be tolerated by agencies and AIPE itself (via the CEO, Mr Khanche) to the extent that it remained ineffective in having any meaningful impact on the enrolment of consumers as students who would remain enrolled until the census date, but would not be active "students" who required support resources to be deployed to assist them.
560 Early in 2014, before the move to the new campus in Sussex Street, Ms Benton discovered, when entering AIPE into a Google search, an online forum on whirlpool.net.au. The forum thread had consumers enrolled as VET FEE-HELP students complaining about the conduct of brokers enrolling them into AIPE courses. She had a conversation about this with Mr Khanche and Mr Luhr to the following effect
Ms Benton: I have seen that there has been an online Whirlpool forum started about problems that students have been having with VET FEE-HELP providers and the brokers that sign students up to them. AIPE has been specifically mentioned on the forum. I'm concerned about what this will do to our reputation in the market.
Mr Khanche: Yes. John knows about this and already showed me.
561 Ms Benton states that Mr Robby Singh Sawhney was the CEO of RIMT Pty Ltd, which traded as a broker for domestic online students as OSPA, and acted exclusively as a broker for AIPE. OSPA recruited consumers to become students through door-to-door sales methods. The consumers who complained to Ms Benton about OSPA typically complained that either they had not actually agreed to sign up for a course, that they were told that the course was free at the time that they had signed up, or that they never received the laptop that was offered to them. If a consumer enrolled as a student was not aware that the broker was from OSPA, Ms Benton could nonetheless see from the student record on CRM that the consumer had been enrolled by a broker from OSPA.
562 Ms Benton was told by Mr Khanche that he and Mr Sawhney were good friends. She had a conversation with Mr Khanche in April 2015 during which he said words to the effect:
I have a lot of control over OSPA. I have raised the complaints that you told me about with Robby [Mr Sawhney] and he always dismisses the staff member responsible for the conduct complained about. One time he even dismissed his whole team. This is very hard on Robby.
563 Ms Benton states that even in circumstances where a broker was dismissed in response to student complaints, she knew from her examination of the CRM records that it was not the practice of AIPE to cancel the debts of consumers signed up by that particular broker.
564 In approximately March or April 2015, OSPA were assigned their own direct phone line, which meant OSPA's brokers had a dedicated number to call the AIPE induction team. This allowed those brokers to confirm enrolments quickly as the induction call could be completed while the broker was in the student's house signing them up to the course. This meant that all at the same time a student's enrolment would be added, the broker would take copies of their proof of citizenship and get the student's Tax File Number, and the induction call would be completed. This was the only information needed in AIPE's policy in order to charge the consumer once the census date passed.
565 Late in 2014 and early in 2015, when AIPE was in the process of recruiting enough staff to cover all induction calls, OSPA was granted authority to perform their own induction calls to consumers that they had enrolled. The recordings of these induction calls were uploaded into CRM. Ms Benton was able to listen to those phone calls. She recalls that some consumers complained that at the time they had been enrolled they did not understand that VET FEE-HELP was a loan. She was able to see from an examination of the student's record on CRM that he or she had been enrolled by an OSPA broker. When she listened to the phone calls, she confirmed that it was not made clear to the consumer that it was a loan and they would incur a debt. Some phone calls did provide the information required by AIPE at that time.
566 In late 2014, Ms Benton made many requests of both Mr Khanche and Mr Luhr to introduce a pre-enrolment requirement for AIPE's diploma-level courses that prospective students complete and pass their LLN. She believed that such tests were necessary as she could see from CRM that many of the consumers enrolled by AIPE as students had not completed year 9 in education. The LLN test was also online, so it provided AIPE with an indication if the prospective student had access to the Internet.
567 Ms Benton found that some consumers spoke very limited English. She questioned one student who called about the whereabouts of her laptop and asked whether she ever sat an English test or studied English in Australia. She said "no" and could not answer Ms Benton's questions properly. The student handed the phone to her son who had also signed up to a course. The son said he would help his mother with the course as she did not speak much English. Ms Benton ended up withdrawing this student from her course with her permission after spending quite some time explaining to her that her son could not do the course for her. If the consumer had not called AIPE to ask about the laptop, she would have remained enrolled.
568 Mr Khanche had resolved to introduce an LLN as part of their pre-enrolment procedure. Ms Benton frequently raised this at Friday morning management meetings as something that urgently needed to be implemented. She remembers a conversation to the following effect:
Ms Benton: We need the LLN. It's taking too long. We need it to come in as soon as possible - we are enrolling too many students who aren't capable of completing our courses. This is a big risk for AIPE.
Mr Khanche: Stephen [Mr Davies]? John [Mr Luhr]? What is the progress on this? When are we likely to see this come in?
Mr Luhr: Ask Stephen, not me, we are waiting on the questions.
Mr Davies: We're working on it. We have other priorities right now, like creating the assessment tasks for courses students are already enrolled in. We have one or two students who have completed the first few units and we don't have the course materials ready for them to continue.
569 AIPE did not introduce an LLN as part of its pre-enrolment procedure until approximately March 2015. After this, Ms Benton began to receive complaints from consumers that some brokers were completing LLNs on their behalf.
570 The official AIPE process was that a consumer (referred to as a "student") who failed their LLN on the initial attempt was given a second chance to complete it. A pass on the second attempt allowed the "student" to enrol in a course. Consumers who failed their second attempt were referred to support staff to see if they were able to be enrolled.
571 Some of Ms Benton's staff raised with her a suspicion that some brokers were doing the test on behalf of consumers, on the basis that tests from these brokers would get the answers to the same questions wrong on each occasion. She raised these concerns with Mr Khanche and Mr Luhr.
572 In around mid-2015, Acquire Learning was granted permission by Mr Khanche to enrol consumers as students using its own separate LLN test. After the consumer was enrolled, that test was sent to AIPE to be uploaded onto the student record. Ms Benton recalled Ms Levie showed her the test and some completed test results by some consumers who the CRM confirmed had been successfully enrolled into an AIPE course and incurred a VET FEE-HELP debt. The questions were easy, and were much easier than the questions in AIPE's test. Some of the consumers were enrolled as students even if most of the answers on the LLN test were incorrect. This evidence sufficiently establishes, on the balance of probabilities even if that threshold is needed for an intermediate finding, that the LLN test allowed by AIPE to be conducted by Acquire Learning for the very large proportion of consumers who came to be enrolled as students was a test in name only, and did not form any real function of screening out unsuitable consumers. It was not really a change at all, let alone an effective change.
573 The overall conclusion to be reached about LLN tests, both those conducted by AIPE itself, and especially those conducted by Acquire Learning, is that they did not constitute any meaningful barrier to unsuitable consumers being enrolled as students. Rather, the LLN test was administered as a hurdle to be surmounted. Further, the very fact that such an obvious means of ensuring that the true objectives of the liberalised VET FEE-HELP scheme to provide genuine educational opportunities to consumers who were disadvantaged was sabotaged in this way is a telling indicator that the obvious windfall profit benefit, and thus motive, and the equally obvious commission benefit, and thus motive, were dominant considerations in the way in which enrolments processes were allowed and encouraged to be conducted.
574 Ms Benton deposes to the fact that consumers enrolled as online students in VET FEE-HELP courses offered by AIPE had two years to complete their programs (it should be noted that although this was the limit, other evidence points to the courses generally being intended to be completed in three to six months). Therefore the issue of student completion rates (as opposed to participation rates considered in Ms Casale's evidence below) did not arise until 2015, which marked two years from which AIPE commenced offering such courses. She says that from mid-2015, completion rates were discussed at every management meeting. At each meeting she attended, Ms Pawar presented a report on student engagement. Ms Benton recalls that the reports indicated that most consumers were not engaging with their courses. A student was engaging if they were submitting assessments or having regular contact with AIPE in order to prepare an assessment. This is a telling indication of consumers not being suitable for the courses in which they were enrolled.
575 Prior to the introduction of the LLN, Ms Benton noticed there were many Aboriginal and/or Torres Strait Islander consumers enrolled as students. She determined this from photo identification she noticed in the CRM record, and because in conversations the consumer would sometimes tell her they were Indigenous. Also, many consumers were being enrolled from remote locations. Ms Benton knew this from conversations with people who phoned in with complaints. She looked their address up in CRM and dealt with Legal Aid complaints made on their behalf. Around late 2014 or early 2015, she had a discussion in Mr Khanche's office with Mr Khanche and Mr Luhr about this. The burden of this evidence, in the context of the rest of Ms Benton's evidence, and especially by reference to the complaints made by Legal Aid, is that the concern was with such consumers not being suitable to be enrolled as students, not merely a reference to being from one of the classes of disadvantage to which the liberalised VET FEE-HELP scheme was directed. During that discussion, there was a conversation to the following effect (emphasis added):
Mr Khanche: We're dealing with it, we are working on it.
Ms Benton: This is 100% the type of thing on A Current Affair or 60 minutes.
Mr Khanche: You know, these students are also rorting the system, getting these free handouts and making Centrelink study claims. Other colleges are doing it, the students need to take some ownership that they are rorting the system.
576 This was an implied admission by Mr Khanche that AIPE was rorting the VET FEE-HELP scheme by enrolling unsuitable consumers as students, or at least non-bona fide or non-genuine students even if they might otherwise have been suitable, and that this was seen to be justified because such consumers were enrolling as students to get free handouts and to obtain government study assistance payments, and other VET providers were also rorting the VET FEE-HELP scheme in generally the same way. While an allegation of rorting per se is no part of the applicants' case, nor realistically could it be as such an implied admission is not sufficiently unambiguous or detailed to bring such a case, it is an item of evidence adduced without objection and able to be taken into account in the case that is brought. It at least encompasses the notion of AIPE's enrolment system being known to operate to enrol consumers who were not suitable to be students or at least were non-bona fide or non-genuine students.
577 Taking this into account is a legitimate part of the evaluative exercise required to be carried out, referring to evidence and the facts and circumstances it reveals, eschewing any reliance on any "personal intuitive assertion", and relevantly recognising "the deep and abiding requirement of honesty in behaviour; a rejection of trickery or sharp practice; fairness when dealing with consumers; … the protection of those whose vulnerability as to the protection of their own interests places them in a position that calls for a just legal system to respond for their protection, especially from those who would victimise, predate or take advantage": Paciocco at [296].
578 In approximately April 2015, ASQA conducted an audit of AIPE. Though there was initially an objection to the relevance of Ms Benton's evidence on this point, I reject this. The evidence is plainly relevant. Ms Benton was instructed by Ms Ali that she would be required on the day and that the focus of the audit would be AIPE's online student database as well as the recruitment/enrolment process and systems. On the day of the audit, the ASQA officials requested a number of student files. She had great difficulty in fulfilling their requests, as AIPE did not keep centralised student files. AIPE instead retained, in different databases, emails with consumers enrolled as students as well as records of phone conversations with them, and these had to be selected and printed out manually. Ms Benton did not see what documents were given to ASQA in response to their requests for student files. The ASQA officials also requested various AIPE policy and procedure documents, which she supplied on the day of the audit.
579 AIPE employed trainers for consumers enrolled as students who required assistance with a course. For consumers enrolled as online students, Ms Benton was aware that about five trainers were employed. That was, on any view, a tiny number of trainers. Mr Khanche, and thus AIPE, it may readily be inferred, had a high level of confidence that no greater number would be required. In light of the above evidence, it is safe to infer that this had been the system in place in 2013.
580 The cross-examination of Ms Benton was in a very limited compass. The substance of her evidence was not directly challenged to any great degree, with the challenge being largely confined to the general limitations of her memory and her lack of reliance on documentary records. She was asked questions to confirm that her endeavours to effect policy changes to address specific problems did result in some changes being made. However, that left intact her evidence to the effect that such changes remained in force so long as they did not adversely impact on enrolment numbers. This was especially stark in relation to Acquire Learning's practice of "saving" consumers so that their enrolment continued, intentionally to be deployed in circumstances in which a barrier should not have been erected to ending a consumer's enrolment and avoiding them incurring a VET FEE-HELP debt. As noted above, Mr Khanche was opposed to "too many" compliance demands being placed on brokers, in circumstances where it can readily be inferred that this was, in practical terms, a reference to any compliance measures that had the effect of having any real impact on the numbers of consumers who remained enrolled up to the census date, at which time a VET FEE-HELP debt would be incurred.
581 AIPE correctly characterises Ms Benton as a honest witness who admitted that, at the time that she prepared her affidavit in September 2017, she did not have access to AIPE's documentary records other than those shown to her in an Administrative Appeals Tribunal proceeding and did not have the ability to run searches in AIPE's CRM database. She accepted that her evidence was her best recollection of what occurred during her time with AIPE, however her affidavit, and her limited cross-examination, reveals a sound and sufficiently intact memory, of what were clearly troubling and therefore more memorable events. She accepted that records extracted from CRM would be a more accurate and reliable way of reflecting the data in that database than her recollection of that data, but that did not render the memory she did have as being shown to be inaccurate or unreliable. From these statements of the obvious, and in the absence of any substantial challenge to the conversations and events that Ms Benton deposes to, AIPE nonetheless submits that these concessions illustrate that the Court should not "place too much weight" on her recollection of events, and that, to the extent that there is documentary evidence which is not consistent with that recollection, the documentary evidence should be preferred.
582 The correct position is that the Court should not place either too little, or too much, weight on Ms Benton's evidence. Her evidence has been carefully assessed for its content and internal logic and coherence, as well as whether it is supported, not supported, contradicted or qualified by any other evidence. In that regard, little weight can be given to self-serving statements contained in AIPE policy and other aspirational documents that might in some way be thought to rebut her recollection. She should be regarded as an honest witness, as properly conceded by AIPE. She was an impressive witness who was clearly doing her best to give a truthful and accurate account of what took place during her time at AIPE, and was a person who did her best to improve the enrolment practices of AIPE with limited success and at times outright failure. It is plain that Ms Benton had a reasonably clear and coherent memory, especially as to key events and otherwise evanescent conversations which are not likely to be detailed in AIPE's CRM records.
583 There is no reason to doubt the general reliability of what Ms Benton deposed to. Her evidence goes some considerable way beyond mere transactional records, explaining and proving the real nature of AIPE's enrolment system as it actually operated on a day-to-day basis, and had plainly been operating since well before she commenced working at AIPE in January 2014. I conclude that her evidence was reflective of what was substantially in place since at least 1 May 2013, being the commencement of the relevant period.
584 Despite Ms Benton's repeated and robust efforts to improve that system, the necessary changes she endeavoured to introduce were constrained and did not endure when they resulted in a reduction of enrolments surviving past the critical census date. The whole design of AIPE's enrolment system was to get consumers enrolled as students past that date so that VET FEE-HELP money would be received from the government, and to limit the knowledge and understanding of the importance of the census date and thereby opportunities for an enrolment to be cancelled before a VET FEE-HELP debt was incurred. That approach alone had strong elements of unconscionably. But this gets worse for AIPE when it is given an indication of its practical effect by the illustrative, rather than representative, individual consumer evidence. That consumer evidence is compelling circumstantial evidence that tends to reinforce Ms Benton's evidence and give some comfort in drawing appropriate conclusions from her evidence.
585 On all of the evidence it is inherently unlikely that the systematic omission of information about the meaning and importance of the census date, until after the ASQA audit in April 2015, was accidental. To the contrary, it can readily be inferred that this was a design feature of AIPE's enrolment system, which had the predicable effect of minimising the rate of withdrawals prior to the census date, and thus maximising VET FEE-HELP revenue. It must have been readily apparent to AIPE that providing such information, and doing so in a clear and forthright way, would necessarily increase the chance that a consumer who had been enrolled as a student would:
(1) become overtly aware of the incurring of a VET FEE-HELP debt;
(2) become aware that any representation that the course was "free" or that other benefits such as a laptop were "free", was at best misleading, because a debt would be incurred;
(3) realise that active steps would have to be taken to avoid that debt being incurred; and
(4) take steps to withdraw from a course before the census date, or be better placed to resist becoming enrolled in the first place,
which would necessarily affect the stream of VET FEE-HELP money being provided by the government.
586 I am satisfied by Ms Benton's evidence, when considered with the enrolment data and Ms Casale's evidence as to participation rates, that it was an important and pervasive part of AIPE's enrolment practices in the relevant period for a significant proportion of consumers to not be properly informed of the importance of making any withdrawal of enrolment by the census date. The evidence of the individual consumer witnesses amply illustrates how this played out in the field, and I reject any suggestion that this was somehow aberrant, while necessarily falling short of finding that it was or could be representative. Rather, that consumer evidence supports the conclusion otherwise able to be reached. It is no answer that such information was buried in a subsequent email from AIPE, not least because there was no evidence of any system to ensure that such an email was received, let alone that it was read and understood.
587 I am unable to find that AIPE actively supported or encouraged consumers being enrolled as students without their knowledge, although it was clear that once this was detected there was a resistance by Mr Khanche and other senior managers at AIPE to this being reversed. This was reflected in the view express by Mr Khanche that AIPE would await a complaint before taking action, even where the conduct of an individual agent who enrolled a consumer was so egregious as to warrant being fired.