The Hearing
46As I have previously written, at the commencement of the hearing, senior Counsel sought to amend the Statement of Claim to seek the amount of $69,024.50 (plus interest and costs). This amount was calculated by deducting, from the Money, the amount of $30,975.50, being the total of the amounts stated in the four Tax Invoices specifically identified in Paragraph 13 of the amended Defence referred to above (Tax Invoice No 181465 ($8,673.50), Tax Invoice No 184109 ($16,615.50), Tax Invoice No 184717 ($2,821.50), Tax Invoice No 188179 ($1,463)), together with an amount of $1,402, being a disbursement, which Craigcare accepted was to be paid out of the Money.
47The Defendants did not oppose the amendment to claim the lesser amount.
48During the course of the hearing, particularly following some objections to evidence, it seemed to me (although there was some debate about it) that the Defendants did not seek to establish that all of the amounts stated in the Tax Invoices referred to in Paragraph 10C of the amended Defence as having been paid out of the Money, were properly payable out of the Money.
49When I sought clarification (on the second day of the hearing) of the substance of the Defendants' defence on this issue, Ms Gordon said:
"... it is not the defendant's position that any of that money was paid out inappropriately or in breach of its obligations. If I could elaborate, the position is this: that money was used to pay unrelated legal fees owed by Superkite to Holman Webb in circumstances where Superkite had used its own funds to pay invoices relating to the transaction. It then asked Holman Webb to reimburse it for those amounts by directing it to pay these unrelated invoices."
50There was no dispute that "the unrelated legal fees", other than one for $12,114.63, were those identified in the Tax Invoices referred to in Paragraph 10C of the amended Defence which had been disputed by Craigcare. (Ultimately, of the remaining Tax Invoices identified in that Paragraph of the amended Defence as having been so paid, only the Tax Invoice for $12,114.63 (apart from those invoices the Plaintiff admitted) was the subject of dispute, Craigcare submitting that it was not used for any of the purposes agreed upon for which the Money was to be used.)
51Having come to this point, and after a debate about whether leave to amend was required, counsel for the Defendants sought leave to amend the amended Defence by alleging that two other invoices (one from Masud & Company for $50,000 and the other from Mr Andrew Bacik, for $10,000) not identified in the pleadings, for work said to be done on behalf of Superkite, were amounts paid by Superkite, which amounts were notionally reimbursed from the balance of the Money by Holman Webb by paying other Tax Invoices that Superkite was required to pay. (Whilst a copy of the Invoice for $50,000 was in evidence, a copy of the other Invoice was not.)
52In relation to whether there was need for leave to amend, Counsel for Superkite relied upon Dare v Pulham [1982] HCA 70; (1982) 148 CLR 658, in which the Court wrote, at 664:
"Pleadings and particulars have a number of functions: they furnish a statement of the case sufficiently clear to allow the other party a fair opportunity to meet it ...; they define the issues for decision in the litigation and thereby enable the relevance and admissibility of evidence to be determined at the trial...; and they give a defendant an understanding of the plaintiff's claim in aid of the defendant's right to make a payment into court. Apart from cases where the parties choose to disregard the pleadings and to fight the case on issues chosen at the trial, the relief which may be granted to a party must be founded on the pleadings... But where there is no departure during the trial from the pleaded cause of action, a disconformity between the evidence and particulars earlier furnished will not disentitle a party to a verdict based upon the evidence. Particulars may be amended after the verdict in a trial has closed ... though a failure to amend particulars to accord precisely with the facts which have emerged in the course of evidence does not necessarily preclude a plaintiff from seeking a verdict on the cause of action alleged in reliance upon facts actually established by the evidence...".
53Senior Counsel for Craigcare opposed the amendment upon the basis that it raised a new case, not otherwise pleaded; that the amended case proposed involved more than "just particulars"; and that to allow the amendment may result in an application for an adjournment by Craigcare, to enable its solicitors to investigate the work said to have been done, identified in the two invoices, perhaps, to file a Reply, and also to obtain other documents going to the actual work said to have been done referred to in each of those invoices.
54In reply to Craigcare's submissions, counsel for Superkite submitted that it was not a new case being alleged and that Craigcare was well aware of the invoices (a copy of one of which had been included, without objection, in the documentary evidence). Ms Gordon did not dispute, however, that it might be necessary for Craigcare's solicitors to carry out further investigations, file a Reply, or obtain documents going to the actual work said to have been done referred to in each of those invoices.
55During argument about the amendment, I indicated that I felt reluctant to accept Superkite's submission that leave was not required as all that was being referred to were additional particulars. I expressed this view, tentatively, because it appeared that Superkite was seeking to rely upon two different invoices, alleged to have been issued by, or on behalf of, persons, or entities, who, or in respect of which, were not witnesses in the proceedings, and in respect of which nothing had been written in the amended Defence (although reference had been made to each of the invoices in an affidavit sworn by Mr Bleyer and served in October 2013).
56Furthermore, it seemed that what had been asserted by the Defendants in the amended Defence, until the issue was raised, was that certain identified Tax invoices, which were related to the joint venture project, had been paid out of the Money, whilst what was being asserted, if the amendment were to be permitted, was, in effect, that several of those Tax invoices were unrelated to the joint venture project, but had been paid because the two other invoices sought to be relied upon, were paid by Superkite, out of its own funds, and that Superkite had authorised Holman Webb to reimburse it, out of the balance of the Money, by paying those unrelated Tax Invoices.
57I had in mind when referring to my tentative view, what had been written by Hasluck J in Chandler v Water Corporation [2001] WASC 166, at [41]:
"A party to civil litigation is entitled to a statement of the opponent's case in sufficiently clear terms to allow the opposing party the fair opportunity to meet the case being advanced. An action may not be pleaded in general terms and must be pleaded with particularity: Bruce v Odhams Press Ltd [1936] 1 KB 697 at 705. The purpose of pleadings and particulars is to concentrate the issues of fact and to prevent surprise and consequent delay: Bailey v Federal Commissioner of Taxation (1977) 136 CLR 214 at 221."
58However, at the conclusion of the submissions, I indicated that I might be prepared to grant leave to amend, and to allow Craigcare an adjournment to properly prepare its case based upon the amendment, upon the basis that the amount that had been paid out of the Money for unrelated legal fees, and/or not otherwise admitted by Craigcare as having been properly paid, should be paid into Court by Superkite pending the conclusion of the proceedings.
59I adjourned the matter, briefly, to allow the parties to consider what was required to be done if the amendment were allowed to be made and to obtain instructions otherwise. I was informed, subsequently, that Superkite was not prepared to pay any amount into Court if that were a term of the amendment being granted.
60In the circumstances, I indicated that I was not prepared to grant the amendment and that I would provide detailed reasons as part of the reasons for judgment. I do so now.
61The principles in regard to permitting amendments are well known and do not require detailed repetition. They have been stated, recently, by Barrett JA in Kelly v Mina [2014] NSWCA 9, at [47] and [48], which passages I respectfully, and gratefully, adopt:
"Particularly in light of the opening words of s 64(2), it is not controversial that the provisions in Part 6 Division 1 of the Civil Procedure Act were binding on the primary judge and that, in accordance with s 58, his Honour was bound to seek to act in accordance with the dictates of justice and, in so doing, to have regard to s 56 concerning the 'overriding purpose' of the Act and rules of court in their application to civil proceedings; also that, in addressing the amendment application in the particular statutory context, his Honour was required to take into account a combination of factors identified by the High Court in Aon Risk Services Pty Ltd v Australian National University [2009] HCA 27: (2009) 239 CLR 175 and usefully summarised by Vickery J in Namberry Craft Pty Ltd v Watson [2011] VSC 136 (at [38]) as follows:
'(a) Whether there will be substantial delay caused by the amendment;
(b) The extent of wasted costs that will be incurred;
(c) Whether there is an irreparable element of unfair prejudice caused by the amendment, arising, for example, by inconvenience and stress caused to individuals or inordinate pressures placed upon corporations, which cannot be adequately compensated for, whatever costs may be awarded;
(d) Concerns of case management arising from the stage in the proceeding when the amendment is sought, including the fact that the time of the court is a publicly funded resource, and whether the grant of the amendment will result in inefficiencies arising from the vacation or adjournment of trials;
(e) Whether the grant of the amendment will lessen public confidence in the judicial system; and
(f) Whether a satisfactory explanation has been given for seeking the amendment at the stage when it is sought.'
As this Court has emphasised more than once, Part 6 Division 1 of the Civil Procedure Act made substantive and important changes to the law so that considerations of promptness and efficiency in the conduct of civil litigation are afforded a new and special importance which may sometimes provoke a sense of injustice in a party who has failed to proceed with despatch: see, for example, Dennis v Australian Broadcasting Corporation [2008] NSWCA 37; Baulderstone Hornibrook Engineering Pty Ltd v Gordian Runoff Ltd [2008] NSWCA 243 at [160]-[161]; Hans Pet Constructions Pty Ltd v Cassar [2009] NSWCA 230; Halpin v Lumley General Insurance Ltd [2009] NSWCA 372; Bi v Mourad [2010] NSWCA 17; Richards v Cornford (No 3) [2010] NSWCA 134."
62Of course, in Aon Risk Services Australia Ltd v Australian National University [2009] HCA 27; (2009) 239 CLR 175, Gummow, Hayne, Crennan, Kiefel and Bell JJ, had observed, at 217:
"A party has the right to bring proceedings. Parties have choices as to what claims are to be made and how they are to be framed. But limits will be placed upon their ability to effect changes to their pleadings, particularly if litigation is advanced. That is why, in seeking the just resolution of the dispute, reference is made to parties having a sufficient opportunity to identify the issues they seek to agitate."
63These principles have again been referred to, by Bergin CJ in Eq (with whom Ward JA and Tobias AJA agreed), in Baffico v YMCA of Great Lakes Inc [2014] NSWCA 61, at [24] - [25]:
"As this Court has said previously the days of trial by ambush are gone. The 'cards on the table' approach in litigation is not only to ensure that the real issues in dispute are litigated but it is also to assist in the just, quick and cheap disposal of the proceedings: Nowlan v Marson Transport Pty Ltd (2001) 53 NSWLR 116; Glover v Australian Ultra Concrete Floors Pty Ltd [2003] NSWCA 80. Those epithets are of course to be understood in the context of the particular case. It is imperative that the pursuit of timeliness and cost control in the case management process does not compromise what is at the core of the judicial system - the delivery of outcomes that are just.
Particulars control the generality of the pleadings. Their function is to make the opposing party "fully aware of the precise nature of the allegations made" against it: Philliponi v Leithead (1959) 76 WN (NSW) 150, 152; Pilato v Metropolitan Water Sewerage and Drainage Board (1959) 76 WN (NSW) 364. As modern case management has developed, timeframes within which particulars are to be delivered have been imposed under rules of court, practice notes and the general exercise of discretion by judges and registrars with managerial responsibility."
64I have earlier referred to the amount claimed in these proceedings and the way the Defendants had framed their amended Defence. I have also referred to the submission, made on behalf of Craigcare, regarding what steps it might be required to take if an amendment were permitted. Those steps, if taken, would have resulted in the matter having to be adjourned, part heard, until later in the year. Significant costs would be wasted because the matter could not have proceeded on the second day of the hearing, no doubt at some cost to each party. Additional court time, perhaps, another two days, would then be required. On the adjourned hearing, it may have been necessary for Mr Gillett to be available, once again. (He had given his address as one in Western Australia.) Finally, I refer to the position of the Defendants that they were not prepared to pay the disputed amount into Court pending the determination of the proceedings.
65I considered, in accordance with the "dictates of justice", having regard to s 56 of the Civil Procedure Act 2005 (NSW) concerning the "overriding purpose" of the Act and the rules of court in their application to civil proceedings, and taking into account the matters referred to above, that the amendment should not be permitted.
66Regrettably, that was not the end of the matter. During the Defendants' submissions, the issue of the two Invoices that had been referred to arose again. Ms Gordon referred to the following evidence by affidavit, given by Mr Bleyer, that had not been the subject of any objection by Craigcare:
"37. On or about 22 September 2011, Superkite paid Mr Bacik $10,000 for fees incurred for reviewing the Craigcare File and preparing the draft LOI. A copy of the money transfer from Superkite to Mr Bacik is exhibited at page 155. I cannot locate a copy of the invoice pursuant to which the money transfer was made.
38. On or about 22 November 2011, Superkite received an invoice from Masud & Company for legal fees incurred advising in relation to the proposed joint venture between Superkite and Craigcare. A copy of the invoice from Masud & Company is exhibited at page 156 and a copy of the money transfer is exhibited at page 157. By providing a copy of this invoice I do not waive privilege in respect of the advice obtained or documents produced in respect of it.
39. On or around 23 December 2011, I provided instructions to Mr Stammers of Holman Webb to use the money deposited by Craigcare into the Holman Webb trust account to pay the legal fees incurred by Holman Webb in respect of the proposed joint venture with Craigcare and to apply the remaining money to other unrelated legal fees owed by Superkite to Holman Webb. I did so in an email. I have not exhibited the email to this affidavit because it contains instructions that are privileged."
67Mr Sirtes SC then objected to the Defendants' reliance upon this evidence. He stated that he had not thought it necessary to object to these paragraphs in the light of the application to amend having been refused, as he believed that the evidence was not relevant to the proceedings and that the Court would simply ignore it as being irrelevant.
68Ms Gordon stated that, for her part, she believed she was entitled to rely upon the evidence because it had not been objected to and because in her written submissions, she had stated:
"35. Even if Craigcare's construction of the Agreement is accepted, the evidence clearly establishes that there has been no breach. Superkite used the JV Monies to pay the reasonable costs of facilitating the proposed joint venture, as follows:
a. payment of invoices issued by Holman Webb for negotiating and drafting of the joint venture agreements in the amount of $34,893.50;
b. payment of an invoice issued by Andrew Bacik for advising on and drafting the draft LOI in the amount of $10,000; and
c. payment of an invoice issued by Masud & Company for advising on and drafting the joint venture agreements in the amount of $50,000.
36. The balance of the JV Monies, in the amount of $5,106.50, was retained by Superkite to cover its internal administrative expenses associated with negotiating the proposed joint venture. The evidence demonstrates that the time spent by Superkite attempting to negotiate the joint venture was not insignificant, such that the retention of this amount was not unreasonable.
37. The JV Monies were not directly used to pay the Bacik and Masud invoices. Rather, Superkite paid those invoices out of separately held funds and later instructed Holman Webb to use the JV Monies to pay other, unrelated, accounts. This was not a breach of the Agreement, which did not require Superkite to pay its expenses out of the funds deposited in the Holman Webb trust account.
38. If the Court finds otherwise, Craigcare has suffered no loss or damage from said breach, as the indirect approach that Superkite took to the payment of the Bacik and Masud invoices had no practical effect on Craigcare."
69Ms Gordon submitted that she was entitled to rely upon the evidence of Mr Bleyer on the issue of damages, if any, even if Superkite was not allowed to rely upon that evidence in relation to the amendment that had been refused. In this way, even if Mr Bleyer's evidence had been objected to, it would not have been rejected because of its relevance, or potential relevance, to that issue. (This submission was not made at the time of the application for leave to amend.)
70Mr Sirtes SC then made an application to re-open Craigcare's case to enable him to object to those paragraphs of Mr Bleyer's affidavit. He indicated that, if the Court did not grant leave to re-open, or if it granted leave and did not reject the evidence, he would wish to cross-examine Mr Bleyer, which cross-examination would take no more than one hour.
71Ms Gordon did not cavil with the proposition that Mr Bleyer, in the circumstances, should be made available for cross-examination on this issue. Each party agreed that no other additional evidence would be given, if this course were adopted, although Ms Gordon left open the prospect of making a further application to amend the amended Defence.
72In the circumstances, I formed the view that there had been, or appeared to be, a miscommunication or misunderstanding between, or error by, one or both of the legal representatives, and perhaps, by the Court (since the relevance of the evidence to the damages issue was not raised in the application to amend and the written submissions, identifying the point, had not been referred to during the course of argument), and that, in all the circumstances, despite a short adjournment being required to permit cross-examination, I should proceed in that way.
73Accordingly, the matter was adjourned, part heard, to enable the cross-examination to take place. The matter recommenced two days later for one half day.
74On 27 February 2014, Craigcare sought leave to file a Reply which was in the following terms:
"1. It was an implied term of the agreement between [Craigcare] and [Superkite] that the Money would be used only to pay the reasonable legal costs and other expenses reasonably incurred by Superkite in relation to the proposed joint venture project.
2. [Craigcare] denies that Mr Andrew Bacik and Mr Robert Masud provided any services or work in relation to the proposed joint venture project.
3. In the alternative, if Mr Andrew Bacik and Mr Robert Masud did provide any services or work in relation to the proposed joint venture project, the amounts charged for their work and/or services was not reasonable."
75Counsel for the Defendants opposed leave being granted upon the basis that there had previously been no suggestion of the requirement for "reasonableness" and that there had not previously been a denial that Mr Bacik and/or Mr Masud had provided any services or work in relation to the joint venture project.
76Various parts of the Statement of Claim were then identified to counsel, following which Ms Gordon withdrew the part of the submission that related to no reference having been made to "reasonableness". (As the two Invoices had not been referred to in the Defence, or in the amended Defence, it was hardly surprising that the denial had not previously been made.)
77Bearing in mind that filing the Reply and the cross-examination of Mr Bleyer had been two of the matters raised in opposition to the amendment of the amended Defence, and following the grant of leave to Craigcare to file the Reply, the Defendants again sought to amend the amended Defence to raise the two invoices referred to in the Reply. There was, then, no opposition by Craigcare, and I granted leave to the Defendants to amend Paragraph 13 of the amended Defence by adding the following particulars:
"(vi) Holman Webb invoice 186872 $3,895
(vii) payment to Bacik $10,000
(viii) payment to Musad & Co $50,000, and,
(ix) payment company planners $1,402."
78In this way, it seemed to me that, finally, the real issues in dispute were identified.
79It then became necessary to deal with certain objections made to the affidavit of Mr Bleyer. This resulted in some of his previously rejected evidence being admitted, and the tender of an exhibit to his affidavit of 14 February 2014 (Ex. RB2).
80Subsequently, Mr Sirtes SC cross-examined Mr Bleyer.