Failure to Comply with SIT Compliance Plan
231 Pursuant to Theta's obligations under the 2012 Investment Management Agreement, Theta prepared the SIT Compliance Plan in May 2012.
232 Rule 7B of the SIT Compliance Plan provided that:
(a) Theta must satisfy itself that the relevant activities provided by each external service provider were carried out adequately; and
(b) 'Key Performance Indicators' were to be established for all relevant service providers to help monitor adherence to service level agreements.
233 At all material times, Theta failed to take all steps necessary to:
(a) monitor effectively the performance of SCS as the Investment Manager of the SIT. The failure of Theta to monitor effectively the performance of SCS can be inferred from the following:
(i) the issue of PDS by Theta that had been substantially prepared by SCS that contained misleading and deceptive statements and failed to disclose material information or failed to disclose material information in a clear, concise and effective manner;
(ii) compliance reports for the SIT were not prepared in a timely manner;
(iii) financial reports for the SIT were not prepared and lodged with ASIC on or prior to their respective lodgement dates;
(iv) reports were not prepared in a timely fashion detailing the value of the SIT and the value of the separate Unit Classes, including the details of each investment and any material pricing errors;
(v) redemptions were not processed in accordance with the SIT Constitution and each of the SIT PDS; and
(vi) distributions for the SIT were not distributed in accordance with the SIT Constitution and each of the SIT PDS;
(b) satisfy itself that SCS had carried out its contractual obligations adequately. Theta failed to satisfy itself that:
(i) SCS had provided 'Regular Reports' and 'Compliance Reports' as required by cll 4.2(c), 6.1, 6.2 and Items 1-2 of Sch 3 of the 2012 Investment Management Agreement;
(ii) SCS had complied with each of the SIT PDS with respect to the processing of distributions and redemptions, as SCS was required to do pursuant to cl 4.2(j) of the 2012 Investment Management Agreement; and
(iii) SCS would not cause Theta to be in breach of its legal obligations under the Act pursuant to cl 4.2(k) of the 2012 Investment Management Agreement;
(c) ensure that SCS did not contravene the personal advice provisions of the Act by its implementation of the SNLL Unit Allocation Policy; and
(d) establish or use Key Performance Indicators in relation to measuring the performance of SCS as the Investment Manager of the SIT.
234 By reason of these matters, Theta contravened r 7B of the SIT Compliance Plan.
235 Rule 8A of the SIT Compliance Plan provided that:
(a) Theta must maintain a register of all related parties;
(b) Theta must satisfy itself that all potential conflicts of interests had been disclosed; and
(c) all significant, non-standard transactions were subject to prior review by the Board, which was required to obtain external legal advice and/or disclosure details of transactions where necessary.
236 Theta failed to maintain a register of all related parties with respect to the SIT.
237 By reason of the matters at [167]-[170] above, Theta failed to:
(a) assess, evaluate, manage and control the matters comprising the Conflicts of Interest Information; and
(b) ensure that the Conflicts of Interest Information was disclosed in each of the SIT PDS in a clear, concise and effective manner.
238 By reason of these matters, Theta contravened r 8A of the Compliance Plan.
239 Rule 8B of the Compliance Plan provided that the Board was required to ensure that disclosure documents, including any PDS, contained all relevant references to related parties as required by law and/or disclosed the relevant information to SIT unitholders as appropriate.
240 By reason of the matters at [157]-[160] above, Theta:
(a) issued SIT PDS that were defective within the meaning of s 1022A(1); and
(b) failed to ensure that the Conflicts of Interest Information had been disclosed in each of the SIT PDS.
241 By reason of these matters as well, Theta contravened r 8B of the Compliance Plan.
242 Rule 8C of the Compliance Plan provided that:
(a) Theta must identify and document all conflicts of interest; and
(b) this documentation was required to include:
(i) an assessment and evaluation of each identified conflict; and
(ii) the steps required to ensure it was avoided or, where necessary, managed and controlled.
243 Theta failed to prepare documentation that included:
(a) an assessment and evaluation of each identified conflict; and
(b) the steps required to ensure those conflicts were avoided or, where necessary, managed and controlled.
244 By reason of these matters, Theta contravened r 8C of the Compliance Plan.
245 Rule 11A provided that Theta was to ensure that material released to the public was reviewed and signed off by the Board and the Managing Director of Theta prior to release to ensure that the material was accurate and not misleading in any way.
246 By reason of the matters at:
(a) [138]-[230] above, Theta issued SIT PDS that were defective within the meaning of s 1022A(1) of the Act; and
(b) [102]-[137] above, Theta failed to ensure that each of the SIT PDS was accurate and not misleading prior to release.
247 By reason of these matters, Theta contravened r 11A of the Compliance Plan.
248 Rule 12A provided that:
(a) Theta would use the services of a reputable independent provider to process applications and redemptions on behalf of the SIT; and
(b) as part of this appointment, require the provider to ensure all applications and redemptions were processed in a timely manner.
249 Theta failed to ensure all redemptions, including redemptions for the months of January, February and March 2017, were processed in a timely manner.
250 By reason of these matters, Theta contravened r 12A of the SIT Compliance Plan.
251 Rule 14A of the SIT Compliance Plan provided that:
(a) Theta would obtain the services of a reputable independent provider to value the SIT and calculate the prices of the units in each of the Unit Classes; and
(b) as part of this appointment, the provider would be required to:
(i) ensure that valuations and unit prices were correct and calculated in a timely manner; and
(ii) ensure any identified unit pricing error was reported to Theta in a timely manner.
252 Theta failed to obtain the services of a reputable independent provider to value the SIT and failed to ensure that all valuations and unit prices for the SIT were correct and calculated in a timely manner. This can be inferred from the fact that:
(a) SCS was engaged by Theta to value the SIT and calculate the prices of the units in each of the Unit Classes;
(b) by reason of the Conflicts of Interest Information, SCS was not a reputable independent provider that could value the SIT and calculate the prices of the units in each of the Unit Classes; and
(c) the approach to unit valuations and methodologies employed by SCS to value the SIT and calculate the prices of the units in each of the Unit Classes was not consistent, was the subject of breach reports and incident reports and from time to time led to incorrect valuations.
253 By reason of these matters, Theta contravened r 14A of the Compliance Plan.
254 Rule 19C provided that:
(a) Theta adopt a due diligence program and follow this in relation to each SIT PDS;
(b) all material statements in each of the SIT PDS must be verified to source documents kept in central due diligence files;
(c) expert legal opinion was to be sought by Theta when drafting and issuing new material;
(d) the Board must ensure that each of the SIT PDS remained accurate with no material omissions at all times; and
(e) an external legal review and sign off must be obtained on all new and supplementary disclosure documents (including PDS) as applicable.
255 Theta:
(a) failed to verify all material statements in the SIT PDS against source documents; and
(b) failed to ensure that each of the SIT PDS remained accurate with no material omissions.
256 By reason of these matters, Theta contravened r 19C of the SIT Compliance Plan.
257 Rule 19E provided that the Board of Theta was required to ensure that all financial statements of Theta and the SIT were completed and available for audit within two months of the relevant year end.
258 Theta failed to ensure that all financial statements of the SIT were:
(a) completed and available for audit within two months of the relevant period; and
(b) lodged with ASIC on or before the lodgement date. This included the financial statements for the half year ended 31 December 2013, the year ended 30 June 2014, the half year ended 31 December 2015, the half year ended 31 December 2016, the half year ended 31 December 2017 and the year ended 30 June 2018.
259 By reason of these matters, Theta contravened r 19E of the Compliance Plan.
260 By reason of each of the matters at [231]-[259] above, Theta contravened s 601FC(1)(h) of the Act.
261 A reasonable director of a responsible entity in Theta's circumstances who occupied the offices held by Mr Marie, and had the same responsibilities as Mr Marie, would have, in acting with care and diligence:
(a) taken all steps necessary to ensure that they had sufficient knowledge of the operations of the SIT and the products offered in each of the SIT PDS to enable them to sufficiently carry out their responsibilities;
(b) taken all steps necessary to closely monitor the performance of SCS as Investment Manager of the SIT;
(c) satisfied himself that SCS had carried out its contractual obligations under the 2012 Investment Management Agreement adequately and independently;
(d) satisfied himself that SCS had prepared and retained appropriate records in relation to the SIT;
(e) established and used Key Performance Indicators for the purpose of measuring the performance of SCS as the Investment Manager of the SIT;
(f) satisfied himself that SCS had not contravened the personal advice provisions of the Act by its implementation of the SNLL Unit Allocation Policy;
(g) assessed, evaluated, managed and controlled the conflicts of interest the subject of the Conflicts of Interest Information;
(h) ensured that the true financial position of the SCS and the Sterling Group was disclosed in each of the SIT PDS, given the extent to which the SIT was dependent upon the viability of the Sterling Group;
(i) ensured that Theta did not issue defective PDS, particularly given the extent to which investments in the SIT were targeted at SNLL investors who were seniors and retirees;
(j) ensured that Theta obtained an external legal review and sign off in connection with each of the SIT PDS; and
(k) given the fundamental conflicts that SCS and the Sterling Group had in relation to the SIT, engaged alternative, independent and competent external service providers to value the underlying investments of the SIT and process redemption requests in a timely manner.
262 Had a reasonable director of a responsible entity in Theta's circumstances and who occupied the offices held by Mr Marie, and had the same responsibilities as Mr Marie, taken these steps, Theta would not have failed to comply with the SIT Compliance Plan in each of the respects set out above.
263 Mr Marie failed to take sufficient of the necessary steps at [261(a)]-[261(k)] above, to ensure that Theta complied with the SIT Compliance Plan.
264 By reason of these matters, Mr Marie:
(a) contravened s 601FD(1)(f)(iv) of the Act, in that he failed to take all steps that a reasonable director of a responsible entity in Theta's circumstances and who occupied the offices held by Mr Marie, and had the same responsibilities as Mr Marie, would take if they were in his position to ensure that Theta complied with the SIT Compliance Plan; and
(b) contravened s 601FD(1)(f)(i) of the Act, in that he failed to take all steps that a reasonable director of a responsible entity in Theta's circumstances and who occupied the offices held by Mr Marie, and had the same responsibilities as Mr Marie, would take if they were in his position to ensure that Theta complied with its statutory obligations pursuant to s 601FC(1)(b).