Legislation
89 It is convenient at this point to set out some of the legislative provisions in the FW Act and the OHS Act that are relevant to this proceeding.
90 Section 512 of the FW Act provides as follows :
512 FWC may issue entry permits
The FWC may, on application by an organisation, issue a permit (an entry permit) to an official of the organisation if the FWC is satisfied that the official is a fit and proper person to hold the entry permit.
91 Section 494 provides:
494 Official must be permit holder to exercise State or Territory OHS right
Official must be permit holder
(1) An official of an organisation must not exercise a State or Territory OHS right unless the official is a permit holder.
Note: This subsection is a civil remedy provision (see Part 4-1).
Meaning of State or Territory OHS right
(2) A right to enter premises, or to inspect or otherwise access an employee record of an employee that is on premises, is a State or Territory OHS right if the right is conferred by a State or Territory OHS law, and:
(a) the premises are occupied or otherwise controlled by any of the following:
(i) a constitutional corporation;
(ii) a body corporate incorporated in a Territory;
(iii) the Commonwealth;
(iv) a Commonwealth authority; or
(b) the premises are located in a Territory; or
(c) the premises are, or are located in, a Commonwealth place; or
(d) the right relates to requirements to be met, action taken, or activity undertaken or controlled, by any of the following in its capacity as an employer:
(i) a constitutional corporation;
(ii) a body corporate incorporated in a Territory;
(iii) the Commonwealth;
(iv) a Commonwealth authority; or
(e) the right relates to requirements to be met, action taken, or activity undertaken or controlled, by an employee of, or an independent contractor providing services for, any of the following:
(i) a constitutional corporation;
(ii) a body corporate incorporated in a Territory;
(iii) the Commonwealth;
(iv) a Commonwealth authority; or
(f) the exercise of the right will have a direct effect on any of the following in its capacity as an employer:
(i) a constitutional corporation;
(ii) a body corporate incorporated in a Territory;
(iii) the Commonwealth;
(iv) a Commonwealth authority; or
(g) the exercise of the right will have a direct effect on a person who is employed by, or who is an independent contractor providing services for, any of the following:
(i) a constitutional corporation;
(ii) a body corporate incorporated in a Territory;
(iii) the Commonwealth;
(iv) a Commonwealth authority.
Meaning of State or Territory OHS law
(3) A State or Territory OHS law is a law of a State or a Territory prescribed by the regulations.
92 The OHS Act is a prescribed law for the purposes of s 494(3): see Fair Work Regulations 2009 (Cth) reg 3.25, Item 2.
93 Section 484 of the FW Act provides as follows:
484 Entry to hold discussions
A permit holder may enter premises for the purposes of holding discussions with one or more employees or TCF award workers:
(a) who perform work on the premises; and
(b) whose industrial interests the permit holder's organisation is entitled to represent; and
(c) who wish to participate in those discussions.
Note 1: A permit holder, or the organisation to which the permit holder belongs, may be subject to an order by the FWC under section 508 if rights under this Subdivision are misused.
Note 2: A person must not refuse or unduly delay entry by a permit holder, or intentionally hinder or obstruct a permit holder, exercising rights under this Subdivision (see sections 501 and 502).
Note 3: Under paragraph 487(1)(b), the permit holder must give the occupier of the premises notice for the entry. Having given that notice, the permit holder may hold discussions with any person on the premises described in this section
94 Section 487 of the FW Act provides:
487 Giving entry notice or exemption certificate
Entry under Subdivision A or B
(1) Unless the FWC has issued an exemption certificate for the entry, the permit holder must:
(a) before entering premises under Subdivision A - give the occupier of the premises and any affected employer an entry notice for the entry; and
(b) before entering premises under Subdivision B - give the occupier of the premises an entry notice for the entry.
(2) An entry notice for an entry is a notice that complies with section 518.
(3) An entry notice for an entry under Subdivision A or B must be given during working hours at least 24 hours, but not more than 14 days, before the entry.
(4) If the FWC has issued an exemption certificate for the entry, the permit holder must, either before or as soon as practicable after entering the premises, give a copy of the certificate to:
(a) the occupier of the premises or another person who apparently represents the occupier; and
(b) any affected employer or another person who apparently represents the employer;
if the occupier, employer or other person is present at the premises.
Entry under Subdivision AA
(5) If the permit holder enters premises under Subdivision AA, the permit holder must, either before or as soon as practicable after entering the premises, give an entry notice for the entry to the occupier of the premises or another person who apparently represents the occupier if the occupier or other person is present at the premises.
95 Section 489 of the FW Act relevantly provides:
489 Producing authority documents
…
(2) If the permit holder has entered premises under Subdivision B, the permit holder must produce his or her authority documents for inspection by the occupier of the premises on request.
(3) Authority documents, for an entry under Subdivision … B, means:
(a) the permit holder's entry permit; and
(b) either:
(i) a copy of the entry notice for the entry; or
(ii) if the FWC has issued an exemption certificate for the entry - the certificate.
96 Section 497 of the FW Act provides as follows:
497 Producing entry permit
A permit holder must not exercise a State or Territory OHS right unless the permit holder produces his or her entry permit for inspection when requested to do so by the occupier of the premises or an affected employer.
Note: This section is a civil remedy provision (see Part 4-1).
97 Section 500 relevantly provides:
500 Permit holder must not hinder or obstruct
A permit holder exercising, or seeking to exercise, rights in accordance with this Part must not intentionally hinder or obstruct any person, or otherwise act in an improper manner.
Note 1: This section is a civil remedy provision (see Part 4-1).
Note 2: A permit holder, or the organisation to which the permit holder belongs, may also be subject to an order by the FWC under section 508 if rights under this Part are misused.
Note 3: A person must not intentionally hinder or obstruct a permit holder, exercising rights under this Part (see section 502).
98 Section 500 appears in Part 3-4 of the FW Act. That Part "is about the rights of officials of organisations who hold entry permits to enter premises for purposes related to their representative role under this Act and under State or Territory OHS laws": s 478.
99 Sections 497 and 500 are civil remedy provisions: see s 539(2).
100 Provisions of the OHS Act are also relevant. Section 58 provides:
58 Powers of health and safety representatives
(1) A health and safety representative for a designated work group may do any of the following -
…
(f) whenever necessary, seek the assistance of any person.
(2) However, a health and safety representative may do those things only for the purpose of -
(a) representing the members of the designated work group, or persons mentioned in section 44(1)(e) or 48(1)(e) whom the representative is authorised to represent, concerning health or safety; or
(b) monitoring the measures taken by the employer or employers in compliance with this Act or the regulations; or
(c) enquiring into anything that poses, or may pose, a risk to the health or safety of members of the designated work group, or of persons mentioned in section 44(1)(e) or 48(1)(e) whom the representative is authorised to represent, at the workplace or workplaces or arising from the conduct of the undertaking of the employer or undertakings of the employers; or
(d) attempting to resolve (in accordance with section 73) with the employer concerned or its representative any issues concerning the health or safety of members of the designated work group, or of persons mentioned in section 44(1)(e) or 48(1)(e) whom the representative is authorised to represent, that arise at the workplace or workplaces or from the conduct of the undertaking of the employer.
(3) Nothing in this Act or the regulations imposes, or is to be taken to impose, a function or duty on a health and safety representative in that capacity.
101 Section 70 of the OHS Act provides:
70 Obligation to persons assisting health and safety representatives
(1) An employer, any of whose employees are members of a designated work group must allow a person assisting a health and safety representative access to the workplace unless the employer considers that the person is not a suitable person to assist the representative because of insufficient knowledge of occupational health and safety.
(2) If an employer does not allow a person assisting a health and safety representative access to the workplace, the representative may apply to the Magistrates' Court for an order -
(a) directing the employer to allow that access; and
(b) specifying the terms and conditions of that access.
102 Section 83 of the OHS Act provides as follows:
83 Issue of entry permits
(1) A member of the committee of management of a registered employee organisation, or of a branch of such an organisation, may apply to the Magistrates' Court for an entry permit to be issued to a person who is an officer or employee of the organisation as an authorised representative of the organisation.
(2) An application for an entry permit must specify the person who is to hold the entry permit and include a statutory declaration or affidavit declaring or deposing -
(a) that the person is qualified under section 81 to hold an entry permit; and
(b) that the issue of the entry permit would not exceed the limit set out in the Minister's determination (if any) under section 80; and
(c) whether -
(i) any entry permits issued to the person have been revoked; or
(ii) the person has been convicted or found guilty of an offence against this Part; or
(iii) the person has been convicted or found guilty of any indictable offence within the previous 5 years.
(3) The Magistrates' Court may issue an entry permit to a person if it is satisfied about each of the matters in subsections (2)(a) and (b) and has had regard to the matters in subsection (2)(c).
(4) An entry permit must include the information (if any) prescribed by the regulations.
(5) A person who holds an entry permit is an authorised representative of the registered employee organisation that applied for the permit.
103 Section 87 of the OHS Act provides:
87 Entry powers of authorised representatives
(1) This section applies if an authorised representative of a registered employee organisation reasonably suspects that a contravention of this Act or the regulations has occurred or is occurring at a place that is a workplace and any of the following paragraphs applies -
(a) the suspected contravention relates to or affects work that is being carried out by one or more members of the registered employee organisation or relates to or affects any of those members;
(b) the suspected contravention relates to or affects work that is being carried out by one or more persons whose employment is subject to a collective agreement, a certified agreement or an enterprise agreement, or relates to or affects any of those persons, and that agreement applies to the registered employee organisation;
(c) the suspected contravention relates to or affects work that is being carried out by one or more persons -
(i) who are eligible to be members of the registered employee organisation; and
(ii) whose employment is not subject to a collective agreement, a certified agreement or an enterprise agreement which applies to any registered employee organisation -
or relates to or affects any of those persons.
Note
Place is defined in section 5 as including a car, truck, ship, boat, airplane and any other vehicle.
(2) The authorised representative may enter the place, during working hours, for the purpose only of enquiring into the suspected contravention.
(3) Nothing in this section requires an authorised representative of a registered employee organisation to disclose to another person the names of persons who are members of that organisation.
(4) In this section -
certified agreement means a pre-reform certified agreement that continues in existence as a transitional instrument under the Fair Work Transition Act;
collective agreement means a workplace agreement that is a collective agreement that continues in existence as a transitional instrument under the Fair Work Transition Act;
enterprise agreement means an enterprise agreement made under the Commonwealth Fair Work Act.
Note
Section 90 provides certain limitations on the exercise of the powers conferred by this section.
104 Section 88 of the OHS Act provides:
88 Announcement on entry
(1) Immediately on entering a place under section 87, an authorised representative of a registered employee organisation must take all reasonable steps to give a notice to and produce his or her entry permit for inspection by -
(a) the employer who has, or a person who on behalf of the employer has, the management and control of the work at the place; and
(b) if members of a designated work group are affected in any way by the entry, a health and safety representative for that group.
(2) The notice must be in the form approved (in writing) by the Authority and include a description of the suspected contravention.
105 Section 89 of the OHS Act provides:
89 Powers on entry
(1) An authorised representative of a registered employee organisation who enters a place under section 87 may do any of the following but only to the extent that it is reasonable for the purpose of enquiring into the suspected contravention -
(a) inspect any plant, substance or other thing at the place;
(b) observe work carried on at the place;
(c) consult with one or more employees (with their consent) at the place who are members or are eligible to be members of the registered employee organisation;
(d) consult with any employer at the place about anything relevant to the matter into which the representative is enquiring.
(2) The authorised representative must produce his or her entry permit for inspection if asked to do so when exercising any of the powers under subsection (1).
(3) If, while the authorised representative is at the place, an issue arises between the authorised representative and the employer who has, or a person who on behalf of the employer has, the management and control of the work at the place about the exercise of any of those powers, either of those persons may ask the Authority to arrange for an inspector to attend at the place to enquire into the issue.
(4) The Authority must ensure that an inspector attends the place as soon as possible after the request is made and the inspector -
(a) must as soon as possible enquire into the issue; and
(b) may perform any of his or her functions or exercise any of his or her powers under this Act that the inspector considers reasonably necessary in the circumstances.