The Directors' Application
24 Annexure A to the directors' application identifies 10 categories of documents, being:
1. The KPMG report or reports prepared in 2017/2018 in response to the Plaintiff's request to investigate the alleged accounting irregularities, including the alleged accounting irregularities the subject of these proceedings (the 'KPMG Report') together with documents provided to KPMG to assist it in preparing the KPMG Report(s).
2. Any internal report prepared or provided to Mssrs [sic] Hughes or Tresider of the Plaintiff in respect of the alleged accounting irregularities together with documents referred to or relied upon by Mssrs [sic] Hughes or Tresider in respect of those internal reports.
3. Documents identifying the Plaintiff's employees who had authority to access or did in fact access the First Defendant's records in SAP, including the customer account, the creditor ageing report and credit limit changes recorded within SAP.
4. For the period 1 January 2009 to 1 November 2017 (the 'Relevant Period'), documents relating to the ability of the Plaintiff or its employees to interrogate the Plaintiff's SAP accounting system in respect of the First Defendant.
5. For the Relevant Period, job descriptions for employees within the Plaintiff's accounts receivables and the Birkenhead sales and marketing department, including David Patterson, Darryl Hughes, Bruce Shaddock, Brad Lemmon and Claude Teager.
6. For the Relevant Period, the Plaintiff's internal documents prepared for accounting purposes which report on the indebtedness of the First Defendant, including:
6.1 debtor summaries similar to that annexed to the affidavit of Mr Hughes at DH19;
6.2 any correspondence in respect of debtor summaries or customer account balances, either internal or with the First Defendant.
7. In respect of the transactions and customers identified at paragraph 85 of Mr Hughes's affidavit sworn 16 January 2018:
7.1 documents relating to the financial effect, if any, which the transactions had on those customers;
7.2 the customer accounts and periodic statements of those customers following the transactions alleged at paragraph 85;
7.3 the documents recording any reversal of the alleged transactions;
7.4 any discount or rebate given to those customers following the alleged transactions;
7.5 communications between the Plaintiff and those customers relating to those transactions.
7.6 documents relevant to the manner in which the alleged internal fraud was perpetrated in relation to those other customers.
8. For the Relevant Period, documents relating to the Plaintiff's internal audit processes (whether conducted by employees of the Plaintiff or employees of a Related Body Corporate of the Plaintiff) in respect of amounts recorded as owing by the Plaintiff's customers, including:
8.1 internal audit investigations or creditor balances owing by the First Defendant or other customers of the Plaintiff associated with the alleged fraud;
8.2 internal audit investigations of manual journal entries within the Plaintiff's financial books and records;
8.3 reports to the directors or management of the Plaintiff or its Related Bodies Corporate relating to weaknesses or failings in the Plaintiff's internal audit and risk management function that allowed the alleged internal fraud to be undetected;
8.4 procedures, process or protocols relating to internal audit investigations of creditor balances, including the investigation of manual journal entries into the SAP accounting system; and
8.5 instances of unauthorised transactions being detected in respect of other customers of the Plaintiff for the period 2009 to October 2017.
9. For the period 1 January 2008 to 1 November 2017, documents relating to rebates, incentives, discounts, write-offs or cash payments offered or made to customers of the Plaintiff, other than the First Defendant.
10. Documents relating to external audit investigations of PricewaterhouseCoopers in respect of the financial years ending 31 December 2009 to 31 December 2017 in respect of:
10.1 the First Defendant;
10.2 other customers of the Plaintiff associated with the alleged internal fraud;
10.3 reviews of manual journal entries, including any audit processes or policies relating to the review of manual journal entries; and
10.4 reviews of creditor balances, including any audit processes or policies relating to the review of manual journal entries.
25 ABCL's claims against the directors may be summarised as follows: misleading or deceptive conduct in relation to an audit confirmation letter dated 2 December 2009 and sent by ABCL to Concrete Supply consisting of at least, in the case of the fifth defendant, conduct of knowingly making a false representation; dishonestly participating in misleading or deceptive conduct and unconscionable conduct by Concrete Supply (Australian Consumer Law ss 18, 20, 236 and 237); and knowing assistance or knowing receipt or both in relation to cement received, but not paid for, by Concrete Supply. A serious allegation made against the directors is that made in paragraph 81 of the Points of Claim and set out above at [19].
26 In response, the directors plead that ABCL had knowledge of the "rebate" (paragraph 6A.1, adopting paragraphs 3A.5 and 3.A11 of ABCL's Points of Claim). The directors also plead contributory negligence on the part of ABCL and its external auditors. The relevant pleas are as follows:
14. The Plaintiff failed to:
14.1 issue its own invoices, which was a breach of the Bulk Services Agreement;
14.2 send regular statements to the First Defendant;
14.3 monitor its own accounts;
14.4 inform the First Defendant that its credit limit had been exceeded;
14.5 give proper and adequate consideration to its own financial affairs and books and records;
14.6 prevent the reporting of creditor balances by way of manually-generated Excel spreadsheets, and the Fourth to Sixth Defendants refer to annexure DH9 to the affidavit of Darryl Hughes, sworn 16 January 2018;
14.7 ensure that proper internal auditing of the Plaintiff's books and records was undertaken and, without limiting that plea, failed to ensure that an audit was undertaken of manual journal entries recorded in its SAP accounting system; and
14.8 the Fourth to Sixth Defendants repeat the matters pleaded in paragraph 6A herein.
15. The Plaintiff's external auditors failed to:
15.1 give proper and adequate consideration to the Plaintiff's financial affairs and books and records; and
15.2 undertake an audit, or in the alternative, undertake a proper and diligent audit, of manual journal entries recorded in the Plaintiff's SAP accounting system, including by causing the Plaintiff to generate a manual entry report of the kind set out at annexure DH9 to the affidavit of Darryl Hughes, sworn 16 January 2018, which, had they done so, would have alerted the external auditors to the alleged false entries described in paragraph 74 of Mr Hughes' affidavit.
16. Had the Fourth to Sixth Defendants been informed by the Plaintiff that the credit limit of the First Defendant had been exceeded, they would have caused the First Defendant not to have incurred the alleged debt either by not purchasing the cement or by renegotiating the terms, including the price or by shipping in their own cement at a lower price or by going to another supplier.
27 Mr Darryl Hughes is the General Manager - Finance for Adelaide Brighton Limited which is the parent company of ABCL. He swore a lengthy affidavit of 94 paragraphs on 16 January 2018 and his affidavit and the annexures to it comprise 1,044 pages. ABCL proposes to rely on Mr Hughes' affidavit at trial. In November 2017, he carried out a detailed investigation of ABCL's records concerning its account and ongoing commercial relationship with Concrete Supply. The investigation related to the supply of cement by ABCL to Concrete Supply from April 2009 to November 2017. His investigation revealed a total liability of $33,385,710.17 with payments made by Concrete Supply to ABCL totalling $20,938,867.69. The difference is $12,447,842.48. Mr Hughes concluded from his investigations that a number of false entries had been made in ABCL's accounts. He classified these illegitimate entries in the following way. First, there were illegitimate entries whereby payments made by ABCL's customers were allocated to the accounts of other customers. Secondly, there were illegitimate entries by way of journal entries made transferring indebtedness between customers. Thirdly, there were illegitimate entries by way of journal entries made in ABCL's accounts transferring indebtedness to its cash account at the end of certain months, which had the effect of disguising a customer's accounts receivable balances. The balance was then transferred back to a customer a short time later. Finally, there were illegitimate entries by way of journal entries created which purported to be payments of invoices, but which were not supported by any evidence of payment. Instead, the affected customer was extended new credit. Mr Hughes concluded that the false entries in relation to Concrete Supply's debtor account had a net effect of reducing the balance owing on the account by $8,355,817.97 and he identified, in particular, 10 transactions comprising transfers from other customers' accounts and misallocation of other customers' payments. There is no need for me to set out the details.
28 It appears from annexures to Mr Hughes' affidavit that KPMG was engaged shortly after the discrepancies were discovered to assist the Adelaide Brighton Group (the Group) to analyse the transactions of concern. In addition, the Group engaged one of "our own investigators", Mr Bruce Tresider. Mr Hughes met with the employee who had allegedly made the false entries on 25 October 2017 and it is clear from the notes of the meeting that KPMG had done work by that time.
29 The directors tendered a portion of the 2017 Directors' Report and Financial Statements for Adelaide Brighton Limited and its consolidated entities. The financial statements relate to the 2017 calendar year and are signed by independent auditors on 18 March 2018. The independent auditors are PricewaterhouseCoopers.
30 The Group advised its shareholders that in late 2017, the Group had become aware of certain "financial discrepancies" relating to underpayment of products supplied. The Group had completed its analysis with the assistance of forensic accountants, KPMG. As a result of its analysis, a provision of $17.1 million had been made, together for a provision of legal, accounting costs and other investigation costs.
31 The shareholders were advised that investigations were continuing as were its efforts to recover the amounts due. PricewaterhouseCoopers said that it was satisfied that it could use the work of the Group's expert for the purpose of its audit.
32 The directors also tendered a letter from the Group to the Australian Securities Exchange Limited, dated 13 November 2017, whereby the Group advised the Exchange of the discovery of certain "financial discrepancies" involving "a small number of customers". The Exchange was advised that the Group was investigating the matter fully with the assistance of forensic accountants, KPMG. At that point, the Group estimated the amount of what it referred to as "deliberately hidden underpayments" at up to $14 million.
33 Before addressing the 10 categories, I note that some of the documents may be confidential to particular parties. If that is so, then an appropriate order can be made to protect the confidentiality of the documents. The other general point is that it is apparent that the categories of documents sought could involve a considerable volume of documents. That, it seems to me, is unavoidable having regard to the lengthy period over which the relevant events occurred.