7A. No fee payable by certain seniors and veterans 4
7B. Reduced fees for certain card holders 4
7C. No fee payable for replacement photo cards in certain situations 5
7D. Reduction, waiver or refund of fee for replacement photo card 5
Stolen, lost or destroyed photo cards 6
Change of cardholder’s address 6
Part 3 — Information management
Disclosure of identifying information or photo card information to prescribed persons 7
10A. Authorised purposes for disclosure of photo card information to prescribed persons 11
Disclosure of photographs 12
Notes
Compilation table 13
Defined terms
Western Australian Photo Card Act 2014
Western Australian Photo Card Regulations 2014
Part 1 — Preliminary
1. Citation
These regulations are the *Western Australian Photo Card Regulations 2014*.
2. Commencement
These regulations come into operation on the day on which the Western Australian Photo Card Act 2014, other than sections 1 and 2, comes into operation.
3. Terms used
In these regulations —
current photo card means a photo card that is current under regulation 6;
Department’s website means a website maintained by or on behalf of the Department;
section means a section of the Act.
[Regulation 3 amended: SL 2022/181 r. 6.]
Part 2 — Western Australian Photo Card
4. Replacement photo cards
(1) In this regulation —
applicant means a person who makes an application under section 5 for a replacement photo card.
(2) The CEO may issue a replacement photo card under section 7 to an applicant if the CEO is satisfied that a photo card previously issued to the applicant has been stolen, lost, destroyed or there is any other good reason for the photo card to be replaced.
5. Additional photo cards
(1) In this regulation —
applicant means a person who makes an application under section 5 for an additional photo card.
(2) The CEO may issue an additional photo card under section 7 to an applicant to enable the applicant to hold a photo card containing the applicant’s residential address and a photo card that does not contain the applicant’s residential address.
6. Duration of photo card
(1) A photo card is current for a period beginning on the day on which the photo card is issued by the CEO.
(2) Unless cancelled sooner under section 10, the period for which a photo card is current is —
(a) 5 years; or
(b) if subregulation (3), (4) or (5) applies, the period provided for by that subregulation.
(3) If a new photo card is issued before or on the expiry day of the current card (as defined in section 5(4)), the new photo card is current until the day that would have been the expiry day of that card had it been issued for a period of 5 years beginning on the day after the expiry day of the current card.
(4) If a replacement photo card is issued in accordance with regulation 4 —
(a) on the day the replacement photo card is issued the photo card that is being replaced (the replaced card) ceases to be current; and
(b) the replacement photo card is current until the day that would have been the expiry day of the replaced card had the replaced card not ceased to be current under paragraph (a).
(5) If an additional photo card is issued to an applicant in accordance with regulation 5 at a time after the issue of the other card held by the applicant (the other card), the additional photo card is current until the expiry day of the other card.
7. Fees under s. 5(3)(c)
The fees specified in the Table are prescribed for the purposes of section 5(3)(c).
Table
Item
Matter
Fee ($)
1.
Application for, and issue of, a photo card other than a photo card referred to in item 2 or 3
49.70
2.
Application for, and issue of, a replacement photo card in accordance with r. 4
33.30
3.
Application for, and issue of, an additional photo card in accordance with r. 5
49.70
[Regulation 7 amended: Gazette 12 Jun 2015 p. 2041; 14 Jun 2016 p. 2003; 23 Jun 2017 p. 3278; 22 Jun 2018 p. 2193; 31 May 2019 p. 1728; SL 2020/74 r. 13; SL 2021/92 r. 33; SL 2022/67 r. 34; SL 2023/45 r. 51; SL 2024/58 r. 27; SL 2025/65 r. 20.]
7A. No fee payable by certain seniors and veterans
A fee set out in regulation 7 is not payable if the CEO is satisfied that the person making an application —
(a) is the holder of a current age pensioner concession card issued by the Department of Human Services, or the Department of Veterans’ Affairs, of the Commonwealth; or
(b) is the holder of both a current WA Seniors Card and a current Commonwealth Seniors Health Card; or
(c) is the holder of a current gold card as defined in the Veterans’ Entitlements Act 1986 (Commonwealth) for —
(i) total and permanent incapacitation; or
(ii) extreme disablement adjustment.
[Regulation 7A inserted: Gazette 14 Jun 2016 p. 1838.]
7B. Reduced fees for certain card holders
A fee set out in regulation 7 must be reduced by 50% if the CEO is satisfied that the person making the application —
(a) is the holder of a current pensioner concession card, other than the card mentioned in regulation 7A(a), issued by the Department of Human Services, or the Department of Veterans’ Affairs, of the Commonwealth; or
(b) is the holder of a current WA Seniors Card but not a Commonwealth Seniors Health Card.
[Regulation 7B inserted: Gazette 14 Jun 2016 p. 1839.]
7C. No fee payable for replacement photo cards in certain situations
(1) The fee set out in item 2 of the Table to regulation 7 is not payable if a replacement photo card is issued to replace a photo card that was lost, damaged or destroyed as a direct result of an approved emergency.
(2) For the purposes of subregulation (1) each of the following is an approved emergency —
(a) an emergency situation declared under the Emergency Management Act 2005 section 50;
(b) a state of emergency declared under section 56 of that Act;
(c) a hazard (as defined in section 3 of that Act) that occurs within the State and is approved by the CEO for the purposes of this paragraph.
[Regulation 7C inserted: SL 2020/123 r. 6.]
7D. Reduction, waiver or refund of fee for replacement photo card
(1) The CEO may reduce, waive or refund, in whole or in part, the fee payable by a person, or a class of persons, set out in item 2 of the Table to regulation 7.
(2) If the CEO decides to reduce, waive or refund a fee under subregulation (1) in relation to a person, the CEO must give written notice of the decision to the person.
(3) If the CEO decides to reduce, waive or refund a fee under subregulation (1) in relation to a class of persons, the CEO must publish written notice of the decision on the Department’s website.
[Regulation 7D inserted: SL 2022/181 r. 7.]
8. Stolen, lost or destroyed photo cards
(1) If a current photo card is stolen, lost or destroyed, the cardholder must, in accordance with subregulation (2), give the CEO notice of that fact.
Penalty: a fine of $250.
(2) The notice must be given —
(a) in writing or in any other manner approved in writing by the CEO; and
(b) within the period of 21 days after the day on which the cardholder becomes aware that the photo card has been stolen, lost or destroyed.
9. Change of cardholder’s address
(1) If, in respect of a current photo card, the residential address that the cardholder most recently gave to the CEO ceases to be the cardholder’s current residential address, the cardholder must, in accordance with subregulation (2), give the CEO notice of that fact and of the cardholder’s current residential address.
Penalty: a fine of $250.
(2) The notice must be given —
(a) in writing or in any other manner approved in writing by the CEO; and
(b) within the period of 21 days after the day on which the cardholder’s residential address changed.
Part 3 — Information management
10. Disclosure of identifying information or photo card information to prescribed persons
(1) In this regulation —
APS employee has the meaning given in the Public Service Act 1999 (Commonwealth) section 7.
(2) For the purposes of the definition of prescribed person in section 14(1), the following persons are prescribed —
(a) the Commissioner of Police;
(b) the Commissioner, as defined in the Corruption, Crime and Misconduct Act 2003 section 3(1), or another officer of the Commission, as defined in that section, nominated by the Commissioner to the CEO;
(c) the Commissioner, as defined in the Australian Federal Police Act 1979 (Commonwealth) section 4(1), or an AFP employee, as defined in that section, nominated by the Commissioner to the CEO;
(d) the Australian Border Force Commissioner appointed under the Australian Border Force Act 2015 (Commonwealth) section 11(1) (ABF Commissioner), or an Immigration and Border Protection worker, as defined in section 4(1) of that Act, nominated by the ABF Commissioner to the CEO;
(e) the Comptroller‑General of Customs referred to in the Australian Border Force Act 2015 (Commonwealth) section 11(3), or an Immigration and Border Protection worker, as defined in section 4(1) of that Act, nominated by the Comptroller‑General to the CEO;
(f) the Commissioner (however designated) of the police force of another State or of the Northern Territory, or another officer of that police force nominated by the Commissioner of that police force to the CEO;
(g) the Chief of the Defence Force, appointed under the Defence Act 1903 (Commonwealth) section 12(1) (Chief of Defence), or an officer of the Defence Force, as defined in section 4(1) of that Act, nominated by the Chief of Defence to the CEO;
(h) the chief executive officer of an agency, as defined in the Public Sector Management Act 1994 section 3(1), or a person employed in that agency nominated by that chief executive officer to the CEO;
(i) an Agency Head, as defined in the Public Service Act 1999 (Commonwealth) section 7, or an APS employee of the Agency Head’s Agency nominated by the Agency Head to the CEO;
(j) the chief executive officer, however designated, of a department of another State, the Australian Capital Territory or the Northern Territory, or a person employed in that department nominated by that chief executive officer to the CEO;
(k) a CEO, as defined in the Local Government Act 1995 section 1.4 (LG CEO), of a local government or an employee as defined in that section employed by that local government and nominated by the LG CEO to the CEO;
(l) a chief executive officer (however designated) of a local government or local government council in another State or in the Northern Territory, or an employee employed by that local government or local government council, nominated by the chief executive officer to the CEO;
(m) a registered liquidator appointed under the Corporations Act 2001 (Commonwealth) section 472(1) or a liquidator appointed under section 489EC(1) of that Act;
(n) a registered trustee of the estate of a bankrupt appointed under the Bankruptcy Act 1966 (Commonwealth);
(o) the Chairperson of ASIC, as defined in the Australian Securities and Investments Commission Act 2001 (Commonwealth) section 5(1), or a staff member, as defined in that section, nominated by the Chairperson to the CEO;
(p) the Inspector‑General, as defined in the Bankruptcy Act 1966 (Commonwealth) section 5(1), or an APS employee whose duties include supporting the Inspector‑General in the performance of the Inspector‑General’s functions under that Act, nominated by the Inspector‑General to the CEO;
(q) the Registrar, as defined in the Child Support (Registration and Collection) Act 1988 (Commonwealth) section 4(1), or an officer or employee of the department of the Commonwealth public service principally assisting the Commonwealth Minister in the administration of that Act, nominated by the Registrar to the CEO;
(r) the Electoral Commissioner, as defined in the Commonwealth Electoral Act 1918 (Commonwealth) section 4(1), or a member of the staff mentioned in section 29 of that Act nominated by the Electoral Commissioner to the CEO;
(s) the person appointed Vice-Chancellor under the Curtin University Act 1966 section 14(1), or any member of the staff of Curtin University nominated by the Vice-Chancellor to the CEO;
(t) the person appointed Vice-Chancellor under the Edith Cowan University Act 1984 section 30(1), or another member of the staff, as defined in section 3(1) of that Act, nominated by the chief executive officer to the CEO;
(u) the FES Commissioner, as defined in the Fire and Emergency Services Act 1998 section 3, or another member of staff, as defined in that section, nominated by the FES Commissioner to the CEO;
(v) the Chief Executive Centrelink, as defined in the Human Services (Centrelink) Act 1997 (Commonwealth) section 3, or a Departmental employee, as defined in that section, nominated by the Chief Executive Centrelink to the CEO;
(w) the Vice‑Chancellor, as defined in the Murdoch University Act 1973 section 3(1), or any member of the staff of Murdoch University nominated by the Vice‑Chancellor to the CEO;
(x) a CEO, as defined in the Port Authorities Act 1999 section 3(1) (PA CEO), of a port authority or a member of staff, as defined in that section, of that port authority nominated by the PA CEO to the CEO;
(y) the Commissioner, as defined in the Taxation Administration Act 1953 (Commonwealth) section 2(1), or a member of the staff mentioned in section 4A of that Act nominated by the Commissioner to the CEO;
(z) the person appointed Vice‑Chancellor under the University of Western Australia Act 1911 section 27, or any member of the staff of the University of Western Australia nominated by the Vice‑Chancellor to the CEO.
(3) A person mentioned in subregulation (2)(a) to (z) whose nomination to the CEO is revoked is, when the revocation takes effect, no longer a person prescribed for the purposes of the definition of prescribed person in section 14(1).
(4) A nomination under subregulation (2) must be in writing signed by the person making the nomination.
[Regulation 10 amended: Gazette 26 Jun 2015 p. 2276; 14 Jun 2016 p. 1839; 29 Mar 2019 p. 976‑9.]
10A. Authorised purposes for disclosure of photo card information to prescribed persons
(1) In this regulation —
Department of the Premier and Cabinet means the department of the Public Service principally assisting the Premier;
digital identity exchange means an automated system for the transfer of information including between —
(a) a person seeking verification of information about a cardholder; and
(b) a person verifying the information mentioned in paragraph (a);
relevant information, of a cardholder, means the following information —
(a) the cardholder’s information mentioned in section 13(1)(a) and (b);
(b) information mentioned in section 13(1)(h) relating to the following —
(i) the cardholder’s email address;
(ii) the cardholder’s phone number;
(iii) any previous names of the cardholder;
(c) the latest date and time that the information mentioned in paragraphs (a) and (b) was updated;
relying chief executive officer means a chief executive officer of an agency, as defined in the Public Sector Management Act 1994 section 3(1), seeking verification of information about a cardholder.
(2) For paragraph (c) of the definition of authorised purpose in section 14(1), the following are purposes —
(a) in relation to the chief executive officer of the Department of the Premier and Cabinet, or a nominated employee, prescribed under regulation 10(2)(h) — to verify and disclose a cardholder’s relevant information to a relying chief executive officer through a digital identity exchange;
(b) in relation to the Secretary of the Attorney‑General’s Department of the Commonwealth, prescribed under regulation 10(2)(i) — to verify the authenticity of a photo card using the national Document Verification Service.
[Regulation 10A inserted: SL 2021/203 r. 6; amended: SL 2023/166 r. 8.]
11. Disclosure of photographs
For the purposes of the definition of law enforcement official in section 15(1), the following persons and classes of persons are prescribed —
(a) the Commissioner, as defined in the Corruption, Crime and Misconduct Act 2003 section 3(1);
(b) the Commissioner, as defined in the Australian Federal Police Act 1979 (Commonwealth) section 4(1);
(ba) the Australian Border Force Commissioner appointed under the Australian Border Force Act 2015 (Commonwealth) section 11(1);
(c) the Commissioner (however designated) of the police force of another State or of the Northern Territory;
(d) the Public Sector Commissioner, but only when the Public Sector Commissioner is performing functions under the Corruption, Crime and Misconduct Act 2003.
[(e)-(h) deleted]
[Regulation 11 amended: Gazette 26 Jun 2015 p. 2276; 29 Mar 2019 p. 979‑80.]
dline
Notes
This is a compilation of the Western Australian Photo Card Regulations 2014 and includes amendments made by other written laws. For provisions that have come into operation, and for information about any reprints, see the compilation table.
Compilation table
Citation
Published
Commencement
Western Australian Photo Card Regulations 2014
18 Jun 2014 p. 2011‑20
1 Jul 2014 (see r. 2 and Gazette 17 Jun 2014 p. 1955)
Western Australian Photo Card Amendment Regulations (No. 2) 2015
12 Jun 2015 p. 2040‑1
r. 1 and 2: 12 Jun 2015 (see r. 2(a)); Regulations other than r. 1 and 2: 1 Jul 2015 (see r. 2(b))
Western Australian Photo Card Amendment Regulations 2015
26 Jun 2015 p. 2276
r. 1 and 2: 26 Jun 2015 (see r. 2(a)); Regulations other than r. 1 and 2: 1 Jul 2015 (see r. 2(b)(ii) and Gazette 26 Jun 2015 p. 2235)
Western Australian Photo Card Amendment Regulations 2016
14 Jun 2016 p. 1838‑9
r. 1 and 2: 14 Jun 2016 (see r. 2(a)); Regulations other than r. 1, 2 and 4: 15 Jun 2016 (see r. 2(c)); r. 4: 1 Jul 2016 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations (No. 2) 2016 Pt. 9
14 Jun 2016 p. 1987‑2003
1 Jul 2016 (see r. 2(b))
Reprint 1: The Western Australian Photo Card Regulations 2014 as at 6 Jan 2017 (includes amendments listed above)
Transport Regulations Amendment (Fees and Charges) Regulations (No. 2) 2017 Pt. 10
23 Jun 2017 p. 3253‑78
1 Jul 2017 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations (No. 2) 2018 Pt. 8
22 Jun 2018 p. 2184‑93
1 Jul 2018 (see r. 2(b))
Transport Regulations Amendment (Information) Regulations 2019 Pt. 4
29 Mar 2019 p. 972‑80
30 Mar 2019 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations (No. 2) 2019 Pt. 10
31 May 2019 p. 1721‑8
1 Jul 2019 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations (No. 2) 2020 Pt. 6
SL 2020/74 9 Jun 2020
1 Jul 2020 (see r. 2(b))
Transport Regulations Amendment (Document Replacement) Regulations 2020 Pt. 3
SL 2020/123 28 Jul 2020
29 Jul 2020 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations (No 2) 2021 Pt. 11
SL 2021/92 18 Jun 2021
1 Jul 2021 (see r. 2(c))
Transport Regulations Amendment (Digital Identity Exchange) Regulations 2021 Pt. 3
SL 2021/203 3 Dec 2021
4 Dec 2021 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations (No. 2) 2022 Pt. 11
SL 2022/67 3 Jun 2022
1 Jul 2022 (see r. 2(b))
Transport Regulations Amendment (Fee Waiver and Refund) Regulations 2022 Pt. 3
SL 2022/181 4 Nov 2022
5 Nov 2022 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations 2023 Pt. 14
SL 2023/45 19 May 2023
1 Jul 2023 (see r. 2(c))
Transport Regulations Amendment (Identity Matching Services) Regulations 2023 Pt. 4
SL 2023/166 1 Nov 2023
2 Nov 2023 (see r. 2(b))
Transport Regulations Amendment (Fees and Charges) Regulations 2024 Pt. 6
SL 2024/58 1 May 2024
1 Jul 2024 (see r. 2(c))
Transport Regulations Amendment (Fees and Charges) Regulations 2025 Pt. 6
SL 2025/65 30 Apr 2025
1 Jul 2025 (see r. 2(c))
Defined terms
[This is a list of terms defined and the provisions where they are defined. The list is not part of the law.]
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