41Holding yard register

41 Holding yard register

41 Holding yard register

(1) It is a condition of a licence that the licensee must keep a register (the holding yard register) in the approved form and manner, and in accordance with this clause, in relation to a holding yard of the licensee.

(2) The licensee must keep a separate holding yard register for each holding yard listed on a licence.

(3) The following particulars are to be recorded in a holding yard register—

(a) the time and date on which each motor vehicle is towed into and out of the holding yard,

(b) the name of the tow truck driver who towed the motor vehicle to the holding yard,

(c) the name and contact details of the person who authorised the release of the motor vehicle from the holding yard,

(d) a copy of a written authorisation for the release of a motor vehicle from the holding yard,

(e) the particulars in paragraphs (a)–(d) that relate to the moving of a motor vehicle between approved holding yards of a licensee,

(f) the make, model, type and colour of the motor vehicle, and the following identification details—

(i) the registration number of the motor vehicle,

(ii) if the vehicle does not have a registration number—the vehicle’s VIN,

(iii) if the vehicle does not have a VIN—the chassis number or the engine number (if any) of the vehicle,

(g) the serial number of the towing authorisation obtained in relation to the motor vehicle.

(4) The licensee must update the holding yard register with the particulars under subclause (3) within 24 hours of each occasion on which a motor vehicle is towed into or out of the holding yard.