9Index of registered documents

9 Index of registered documents

(1)  For the purposes of section 13 of the Act, the prescribed manner of making an index of all documents registered under the Act is by indexing the document against the name of each person who appears from the documents to be –

(a) in the case of a document not otherwise specified in this subregulation, a party to the document; and

(b) in the case of a judgment, a party to the proceedings in which the judgment was given; and

(c) in the case of a will, the testator or a person proving the will in this State; and

(d) in the case of letters of administration, the deceased person or a person to whom administration is granted in this State; and

(e) in the case of a certificate of satisfaction of a judgment, a person against whom the judgment is registered or the person to whom money is payable by reason of the judgment; and

(f) in the case of a certificate of satisfaction of a mortgage, a mortgagor or mortgagee; and

(g) in the case of a memorandum of, or an application to vacate, a lis pendens, a person whose land or estate is intended to be affected by that memorandum or application.

(2)  An entry in the index is to include –

(a) information as to the nature of the document to which the entry relates; and

(b) the number of the application, in accordance with section 12(3)(a) of the Act, to which the entry relates; and

(c) the date of registration of the document to which the entry relates; and

(d) where the application to which the entry relates contains a description of land to be affected, so much of the description as the Registrar determines to be appropriate.

(3)  The Registrar is to –

(a) list an entry in the index in alphabetical order of surname; and

(b) if the surname consists of more than one name or the Registrar is uncertain which name is the surname, determine which name is to be used as the surname.