33Computer systems control—the Act, s 86

33 Computer systems control—the Act, s 86

33 Computer systems control—the Act, s 86

(1) This section applies if a licensee maintains records for the purposes of this Part using a computer system.

(2) The licensee must maintain a record of all changes, including creation, amendment or deletion, to the following information—

(a) the name of a person on behalf of whom the licensee acts,

(b) the address of a person on behalf of whom the licensee acts,

(c) the code reference number, if any, of a person on behalf of whom the licensee acts,

(d) an agency description,

(e) a trust account number.

(3) The record must—

(a) disclose the details of the information before and after the change, and

(b) be compiled in chronological sequence.

(4) The licensee must ensure, in relation to a journal—

(a) the entries balance before being made in the ledger, and

(b) journal reference numbers are allocated in sequence under program control.

(5) The licensee must ensure, in relation to a ledger, that no program—

(a) is capable of accepting the entry of a transaction resulting in a debit balance to an account unless a contemporaneous record of the transaction is made in a way that enables the production in permanent legible form, on demand, of a separate chronological report of all occurrences of this kind, and

(b) enables the deletion of an account unless—

(i) the balance of the account is zero, and

(ii) the account, when deleted, is kept as it was immediately before deletion, in a form from which the information can be produced on demand in permanent legible form in English.

(6) The licensee must also ensure the following—

(a) entries in a record produced in visible form appear in chronological sequence,

(b) a report, or each page of or entry in a report, is numbered sequentially under program control in a way that enables the completeness of the records required by this Part to be conveniently verified,