33Computer systems control—the Act, s 86

#### 33 Computer systems control—the Act, s 86 33 Computer systems control—the Act, s 86 > > (1) This section applies if a licensee maintains records for the purposes of this Part using a computer system. > > > (2) The licensee must maintain a record of all changes, including creation, amendment or deletion, to the following information— > > > > > (a) the name of a person on behalf of whom the licensee acts, > > > > > (b) the address of a person on behalf of whom the licensee acts, > > > > > (c) the code reference number, if any, of a person on behalf of whom the licensee acts, > > > > > (d) an agency description, > > > > > (e) a trust account number. > > > (3) The record must— > > > > > (a) disclose the details of the information before and after the change, and > > > > > (b) be compiled in chronological sequence. > > > (4) The licensee must ensure, in relation to a journal— > > > > > (a) the entries balance before being made in the ledger, and > > > > > (b) journal reference numbers are allocated in sequence under program control. > > > (5) The licensee must ensure, in relation to a ledger, that no program— > > > > > (a) is capable of accepting the entry of a transaction resulting in a debit balance to an account unless a contemporaneous record of the transaction is made in a way that enables the production in permanent legible form, on demand, of a separate chronological report of all occurrences of this kind, and > > > > > (b) enables the deletion of an account unless— > > > > > > > (i) the balance of the account is zero, and > > > > > > > (ii) the account, when deleted, is kept as it was immediately before deletion, in a form from which the information can be produced on demand in permanent legible form in English. > > > (6) The licensee must also ensure the following— > > > > > (a) entries in a record produced in visible form appear in chronological sequence, > > > > > (b) a report, or each page of or entry in a report, is numbered sequentially under program control in a way that enables the completeness of the records required by this Part to be conveniently verified, > > > > > (c) no amendment to the particulars of a transaction already recorded can be made other than by a separate transaction effecting the amendment, > > > > > (d) each program requires the mandatory input of data for all data entry fields relating to information required to be recorded by this Part. > > Maximum penalty— > > > (a) for a corporation—40 penalty units, or > > > (b) otherwise—20 penalty units.