Preliminary

sec.1 Short title

This standard may be cited as the Financial and Performance Management Standard 2019 .

sec.2 Commencement

This standard commences on 1 September 2019.

sec.3 Definitions

The dictionary in schedule 1 defines particular words used in this standard.

sec.4 Purpose of standard

The purpose of this standard is to provide a framework for a department’s accountable officer or a statutory body to achieve reasonable value for money by establishing and maintaining systems, practices and controls for the efficient, effective and economical financial and performance management of the department or statutory body. A department’s accountable officer or a statutory body— is not limited by this standard; and must adopt a proactive approach in monitoring the appropriateness of the systems, operations and overall financial position and performance of the department or statutory body. A department’s accountable officer or a statutory body may include matters in a system other than matters mentioned in this standard as elements of the system. (sec.4-ssec.1) The purpose of this standard is to provide a framework for a department’s accountable officer or a statutory body to achieve reasonable value for money by establishing and maintaining systems, practices and controls for the efficient, effective and economical financial and performance management of the department or statutory body. (sec.4-ssec.2) A department’s accountable officer or a statutory body— is not limited by this standard; and must adopt a proactive approach in monitoring the appropriateness of the systems, operations and overall financial position and performance of the department or statutory body. A department’s accountable officer or a statutory body may include matters in a system other than matters mentioned in this standard as elements of the system.

• (a) is not limited by this standard; and
• (b) must adopt a proactive approach in monitoring the appropriateness of the systems, operations and overall financial position and performance of the department or statutory body.

sec.5 Relationship with other documents

This section applies if a provision of this standard provides that, in particular circumstances, a department’s accountable officer, a statutory body or the Treasurer must have regard to another document. The accountable officer, statutory body or Treasurer complies with the provision by— considering the contents of the document; and deciding whether the contents apply in the circumstances; and if the accountable officer, statutory body or Treasurer decides the contents apply in the circumstances—applying the contents. A copy of a document mentioned in this standard that is made, published or tabled in the Legislative Assembly by the Treasurer or the treasury department may be obtained from the head office of the treasury department in Brisbane or from the treasury department’s website. (sec.5-ssec.1) This section applies if a provision of this standard provides that, in particular circumstances, a department’s accountable officer, a statutory body or the Treasurer must have regard to another document. (sec.5-ssec.2) The accountable officer, statutory body or Treasurer complies with the provision by— considering the contents of the document; and deciding whether the contents apply in the circumstances; and if the accountable officer, statutory body or Treasurer decides the contents apply in the circumstances—applying the contents. A copy of a document mentioned in this standard that is made, published or tabled in the Legislative Assembly by the Treasurer or the treasury department may be obtained from the head office of the treasury department in Brisbane or from the treasury department’s website.

• (a) considering the contents of the document; and
• (b) deciding whether the contents apply in the circumstances; and
• (c) if the accountable officer, statutory body or Treasurer decides the contents apply in the circumstances—applying the contents.

Governance

Governance frameworks and internal control structures

sec.6 Governance frameworks

A department’s accountable officer or a statutory body must ensure a governance framework appropriate for the department or statutory body is established and maintained. Governance, for a department or statutory body, is the way the department or statutory body manages the performance of its functions and operations. Governance— incorporates— the cultural and operational aspects of a department or statutory body that are influenced by its actions and decisions; and the ethics principles for public officials under the Public Sector Ethics Act 1994 , section 4 ; and includes the concepts of— openness, integrity and accountability; and due care; and public defensibility; and includes establishing and maintaining a performance management system, a risk management system and an internal control structure. (sec.6-ssec.1) A department’s accountable officer or a statutory body must ensure a governance framework appropriate for the department or statutory body is established and maintained. (sec.6-ssec.2) Governance, for a department or statutory body, is the way the department or statutory body manages the performance of its functions and operations. (sec.6-ssec.3) Governance— incorporates— the cultural and operational aspects of a department or statutory body that are influenced by its actions and decisions; and the ethics principles for public officials under the Public Sector Ethics Act 1994 , section 4 ; and includes the concepts of— openness, integrity and accountability; and due care; and public defensibility; and includes establishing and maintaining a performance management system, a risk management system and an internal control structure.

• (a) incorporates— (i) the cultural and operational aspects of a department or statutory body that are influenced by its actions and decisions; and (ii) the ethics principles for public officials under the Public Sector Ethics Act 1994 , section 4 ; and
• (i) the cultural and operational aspects of a department or statutory body that are influenced by its actions and decisions; and
• (ii) the ethics principles for public officials under the Public Sector Ethics Act 1994 , section 4 ; and
• (b) includes the concepts of— (i) openness, integrity and accountability; and (ii) due care; and (iii) public defensibility; and
• (i) openness, integrity and accountability; and
• (ii) due care; and
• (iii) public defensibility; and
• (c) includes establishing and maintaining a performance management system, a risk management system and an internal control structure.
• (i) the cultural and operational aspects of a department or statutory body that are influenced by its actions and decisions; and
• (ii) the ethics principles for public officials under the Public Sector Ethics Act 1994 , section 4 ; and
• (i) openness, integrity and accountability; and
• (ii) due care; and
• (iii) public defensibility; and

sec.7 Internal control structures

A department’s accountable officer or a statutory body must establish and maintain a cost-effective structure (an internal control structure ) to provide for the internal controls of the department or statutory body. The internal control structure must— strongly emphasise accountability, best practice management of the resources of the department or statutory body and internal control; and include— an organisational structure and delegations that support the objectives and operations of the department or statutory body; and provision for the employment of qualified and competent officers, training of the officers and assessment of their performance; and if the department or statutory body controls another entity—procedures for monitoring the performance of, and accounting for its investment in, the other entity. If a risk management committee, internal audit function or audit committee is established for the department or statutory body, the internal control structure must provide for the efficient, effective and economical operation of the committee or function. See also sections 23 , 24 and 30 . In establishing and maintaining the internal control structure, the accountable officer or statutory body must have regard to— the financial accountability handbook; and the QGEA. The internal control structure must be described in the financial management practice manual of the department or statutory body. To the extent practicable, the internal control structure must provide for an appropriate separation of duties between officers of the department or the statutory body. (sec.7-ssec.1) A department’s accountable officer or a statutory body must establish and maintain a cost-effective structure (an internal control structure ) to provide for the internal controls of the department or statutory body. (sec.7-ssec.2) The internal control structure must— strongly emphasise accountability, best practice management of the resources of the department or statutory body and internal control; and include— an organisational structure and delegations that support the objectives and operations of the department or statutory body; and provision for the employment of qualified and competent officers, training of the officers and assessment of their performance; and if the department or statutory body controls another entity—procedures for monitoring the performance of, and accounting for its investment in, the other entity. (sec.7-ssec.3) If a risk management committee, internal audit function or audit committee is established for the department or statutory body, the internal control structure must provide for the efficient, effective and economical operation of the committee or function. See also sections 23 , 24 and 30 . (sec.7-ssec.4) In establishing and maintaining the internal control structure, the accountable officer or statutory body must have regard to— the financial accountability handbook; and the QGEA. (sec.7-ssec.5) The internal control structure must be described in the financial management practice manual of the department or statutory body. (sec.7-ssec.6) To the extent practicable, the internal control structure must provide for an appropriate separation of duties between officers of the department or the statutory body.

• (a) strongly emphasise accountability, best practice management of the resources of the department or statutory body and internal control; and
• (b) include— (i) an organisational structure and delegations that support the objectives and operations of the department or statutory body; and (ii) provision for the employment of qualified and competent officers, training of the officers and assessment of their performance; and (iii) if the department or statutory body controls another entity—procedures for monitoring the performance of, and accounting for its investment in, the other entity.
• (i) an organisational structure and delegations that support the objectives and operations of the department or statutory body; and
• (ii) provision for the employment of qualified and competent officers, training of the officers and assessment of their performance; and
• (iii) if the department or statutory body controls another entity—procedures for monitoring the performance of, and accounting for its investment in, the other entity.
• (i) an organisational structure and delegations that support the objectives and operations of the department or statutory body; and
• (ii) provision for the employment of qualified and competent officers, training of the officers and assessment of their performance; and
• (iii) if the department or statutory body controls another entity—procedures for monitoring the performance of, and accounting for its investment in, the other entity.
• (a) the financial accountability handbook; and
• (b) the QGEA.

Planning

sec.8 Strategic and operational plans

A department’s accountable officer or a statutory body must develop— a strategic plan for the department or statutory body; and an operational plan for— the whole of the department or statutory body; or the parts of the department or statutory body for which the accountable officer or statutory body considers the plan is appropriate. business units, service areas, divisions The strategic plan must cover a period of 4 years but may be reviewed or amended during the period. The operational plan must cover a period of not more than 1 year. In developing the strategic plan or operational plan, the accountable officer or statutory body must comply with the document called ‘Agency planning requirements’ prepared by the Department of the Premier and Cabinet. A copy of the document is available on the Department of the Premier and Cabinet’s website. The accountable officer or statutory body is responsible for implementing the strategic plan and operational plan for the department or statutory body. This section does not apply to a department’s accountable officer in relation to an operation of the department that has been commercialised if the operation, or the department on behalf of the operation, has entered into an annual performance contract in accordance with the commercialisation document. (sec.8-ssec.1) A department’s accountable officer or a statutory body must develop— a strategic plan for the department or statutory body; and an operational plan for— the whole of the department or statutory body; or the parts of the department or statutory body for which the accountable officer or statutory body considers the plan is appropriate. business units, service areas, divisions (sec.8-ssec.2) The strategic plan must cover a period of 4 years but may be reviewed or amended during the period. (sec.8-ssec.3) The operational plan must cover a period of not more than 1 year. (sec.8-ssec.4) In developing the strategic plan or operational plan, the accountable officer or statutory body must comply with the document called ‘Agency planning requirements’ prepared by the Department of the Premier and Cabinet. A copy of the document is available on the Department of the Premier and Cabinet’s website. (sec.8-ssec.5) The accountable officer or statutory body is responsible for implementing the strategic plan and operational plan for the department or statutory body. (sec.8-ssec.6) This section does not apply to a department’s accountable officer in relation to an operation of the department that has been commercialised if the operation, or the department on behalf of the operation, has entered into an annual performance contract in accordance with the commercialisation document.

• (a) a strategic plan for the department or statutory body; and
• (b) an operational plan for— (i) the whole of the department or statutory body; or (ii) the parts of the department or statutory body for which the accountable officer or statutory body considers the plan is appropriate. Examples of parts of a department or statutory body— business units, service areas, divisions
• (i) the whole of the department or statutory body; or
• (ii) the parts of the department or statutory body for which the accountable officer or statutory body considers the plan is appropriate. Examples of parts of a department or statutory body— business units, service areas, divisions
• (i) the whole of the department or statutory body; or
• (ii) the parts of the department or statutory body for which the accountable officer or statutory body considers the plan is appropriate. Examples of parts of a department or statutory body— business units, service areas, divisions

Performance management

sec.9 Performance to be managed in accordance with policy document

A department’s accountable officer or a statutory body must manage the performance of the department or statutory body in accordance with the document called ‘Queensland government performance management framework policy’ prepared by the Department of the Premier and Cabinet. A copy of the document is available on the Department of the Premier and Cabinet’s website.

sec.10 Performance management systems

A department’s accountable officer or a statutory body must establish and maintain a system (a performance management system ) for— obtaining information ( performance information ) to enable the accountable officer or statutory body to determine whether the department or statutory body is— achieving the objectives stated in its strategic plan efficiently, effectively and economically; and delivering the services stated in its operational plan to the standard stated in the plan; and evaluating the achievement of the department’s or statutory body’s objectives. Without limiting subsection (1) , the performance management system must— identify, and state the roles and responsibilities of, persons responsible for the giving of performance information; and require the persons to give the performance information to— the accountable officer or statutory body at least once every 3 months; and the appropriate Minister for the department or statutory body at least annually, and when the appropriate Minister asks for the performance information; and assess the appropriateness of the department’s or statutory body’s objectives and the extent to which they have been achieved; and assess the appropriateness of the services delivered by the department or statutory body to achieve its objectives and how efficiently, effectively and economically the services have been delivered; and identify and assess potential ways to improve the efficiency, effectiveness and economy of the operations of the department or statutory body. Subsection (2) (c) to (e) does not apply to a performance management system for the Queensland Audit Office. In this section— objectives , of a department or statutory body, means the objectives stated in the department’s or statutory body’s strategic plan. Queensland Audit Office means the Queensland Audit Office established under the Auditor-General Act 2009 , section 6 (3) . services , for a department or statutory body, means the services stated in the department’s or statutory body’s operational plan. (sec.10-ssec.1) A department’s accountable officer or a statutory body must establish and maintain a system (a performance management system ) for— obtaining information ( performance information ) to enable the accountable officer or statutory body to determine whether the department or statutory body is— achieving the objectives stated in its strategic plan efficiently, effectively and economically; and delivering the services stated in its operational plan to the standard stated in the plan; and evaluating the achievement of the department’s or statutory body’s objectives. (sec.10-ssec.2) Without limiting subsection (1) , the performance management system must— identify, and state the roles and responsibilities of, persons responsible for the giving of performance information; and require the persons to give the performance information to— the accountable officer or statutory body at least once every 3 months; and the appropriate Minister for the department or statutory body at least annually, and when the appropriate Minister asks for the performance information; and assess the appropriateness of the department’s or statutory body’s objectives and the extent to which they have been achieved; and assess the appropriateness of the services delivered by the department or statutory body to achieve its objectives and how efficiently, effectively and economically the services have been delivered; and identify and assess potential ways to improve the efficiency, effectiveness and economy of the operations of the department or statutory body. (sec.10-ssec.3) Subsection (2) (c) to (e) does not apply to a performance management system for the Queensland Audit Office. (sec.10-ssec.4) In this section— objectives , of a department or statutory body, means the objectives stated in the department’s or statutory body’s strategic plan. Queensland Audit Office means the Queensland Audit Office established under the Auditor-General Act 2009 , section 6 (3) . services , for a department or statutory body, means the services stated in the department’s or statutory body’s operational plan.

• (a) obtaining information ( performance information ) to enable the accountable officer or statutory body to determine whether the department or statutory body is— (i) achieving the objectives stated in its strategic plan efficiently, effectively and economically; and (ii) delivering the services stated in its operational plan to the standard stated in the plan; and
• (i) achieving the objectives stated in its strategic plan efficiently, effectively and economically; and
• (ii) delivering the services stated in its operational plan to the standard stated in the plan; and
• (b) evaluating the achievement of the department’s or statutory body’s objectives.
• (i) achieving the objectives stated in its strategic plan efficiently, effectively and economically; and
• (ii) delivering the services stated in its operational plan to the standard stated in the plan; and
• (a) identify, and state the roles and responsibilities of, persons responsible for the giving of performance information; and
• (b) require the persons to give the performance information to— (i) the accountable officer or statutory body at least once every 3 months; and (ii) the appropriate Minister for the department or statutory body at least annually, and when the appropriate Minister asks for the performance information; and
• (i) the accountable officer or statutory body at least once every 3 months; and
• (ii) the appropriate Minister for the department or statutory body at least annually, and when the appropriate Minister asks for the performance information; and
• (c) assess the appropriateness of the department’s or statutory body’s objectives and the extent to which they have been achieved; and
• (d) assess the appropriateness of the services delivered by the department or statutory body to achieve its objectives and how efficiently, effectively and economically the services have been delivered; and
• (e) identify and assess potential ways to improve the efficiency, effectiveness and economy of the operations of the department or statutory body.
• (i) the accountable officer or statutory body at least once every 3 months; and
• (ii) the appropriate Minister for the department or statutory body at least annually, and when the appropriate Minister asks for the performance information; and

Resource management

sec.11 Systems for managing resources

A department’s accountable officer or a statutory body must establish and maintain the following systems (each a resource management system ) for efficiently, effectively and economically managing the resources of the department or statutory body— a revenue management system; an expense management system; an asset management system; a cash management system; a liability management system; a contingency management system; a financial information management system; a risk management system. See also sections 13 , 14 and 18 to 23 . The accountable officer or statutory body must regularly review each of the department’s or statutory body’s resource management systems to ensure the systems remain appropriate for managing the resources of the department or statutory body. In establishing, maintaining or reviewing a resource management system, the accountable officer or statutory body must have regard to the financial accountability handbook. (sec.11-ssec.1) A department’s accountable officer or a statutory body must establish and maintain the following systems (each a resource management system ) for efficiently, effectively and economically managing the resources of the department or statutory body— a revenue management system; an expense management system; an asset management system; a cash management system; a liability management system; a contingency management system; a financial information management system; a risk management system. See also sections 13 , 14 and 18 to 23 . (sec.11-ssec.2) The accountable officer or statutory body must regularly review each of the department’s or statutory body’s resource management systems to ensure the systems remain appropriate for managing the resources of the department or statutory body. (sec.11-ssec.3) In establishing, maintaining or reviewing a resource management system, the accountable officer or statutory body must have regard to the financial accountability handbook.

• (a) a revenue management system;
• (b) an expense management system;
• (c) an asset management system;
• (d) a cash management system;
• (e) a liability management system;
• (f) a contingency management system;
• (g) a financial information management system;
• (h) a risk management system.

sec.12 Financial management practice manuals

A department’s accountable officer or a statutory body must prepare and maintain a financial management practice manual for use in the financial management of the department or statutory body. The financial management practice manual— must be prepared and maintained in accordance with a policy or procedure used by the department or statutory body to manage its resources under its resource management systems; and may be in the form of separate policies, guidelines and other relevant material in hard copy or electronic format; and may be in the form of processes that are built electronically into the resource management systems and must be followed by the department or statutory body. See also section 7 (5) . A person involved in the financial management of a department or statutory body must, subject to the Act or another law that applies to the financial management of the department or statutory body, comply with the financial management practice manual of the department or statutory body. If a Minister is the appropriate Minister for more than 1 statutory body— the appropriate Minister or a relevant entity for the statutory bodies may prepare and maintain a financial management practice manual (a standard manual ) for use in the financial management of the statutory bodies; and the standard manual applies in relation to the statutory bodies unless the appropriate Minister decides it is not appropriate for it to apply. In this section— relevant entity , for statutory bodies, means— the department administering the Act or Acts under which the statutory bodies were established; or a statutory body assisting the appropriate Minister for the statutory bodies in administering the Act or Acts under which the statutory bodies were established. (sec.12-ssec.1) A department’s accountable officer or a statutory body must prepare and maintain a financial management practice manual for use in the financial management of the department or statutory body. (sec.12-ssec.2) The financial management practice manual— must be prepared and maintained in accordance with a policy or procedure used by the department or statutory body to manage its resources under its resource management systems; and may be in the form of separate policies, guidelines and other relevant material in hard copy or electronic format; and may be in the form of processes that are built electronically into the resource management systems and must be followed by the department or statutory body. See also section 7 (5) . (sec.12-ssec.3) A person involved in the financial management of a department or statutory body must, subject to the Act or another law that applies to the financial management of the department or statutory body, comply with the financial management practice manual of the department or statutory body. (sec.12-ssec.4) If a Minister is the appropriate Minister for more than 1 statutory body— the appropriate Minister or a relevant entity for the statutory bodies may prepare and maintain a financial management practice manual (a standard manual ) for use in the financial management of the statutory bodies; and the standard manual applies in relation to the statutory bodies unless the appropriate Minister decides it is not appropriate for it to apply. (sec.12-ssec.5) In this section— relevant entity , for statutory bodies, means— the department administering the Act or Acts under which the statutory bodies were established; or a statutory body assisting the appropriate Minister for the statutory bodies in administering the Act or Acts under which the statutory bodies were established.

• (a) must be prepared and maintained in accordance with a policy or procedure used by the department or statutory body to manage its resources under its resource management systems; and
• (b) may be in the form of separate policies, guidelines and other relevant material in hard copy or electronic format; and
• (c) may be in the form of processes that are built electronically into the resource management systems and must be followed by the department or statutory body.
• (a) the appropriate Minister or a relevant entity for the statutory bodies may prepare and maintain a financial management practice manual (a standard manual ) for use in the financial management of the statutory bodies; and
• (b) the standard manual applies in relation to the statutory bodies unless the appropriate Minister decides it is not appropriate for it to apply.
• (a) the department administering the Act or Acts under which the statutory bodies were established; or
• (b) a statutory body assisting the appropriate Minister for the statutory bodies in administering the Act or Acts under which the statutory bodies were established.

sec.13 Revenue management

A department’s accountable officer or a statutory body— must manage the revenue of the department or statutory body in accordance with the revenue management system established for the department or statutory body under section 11 (1) (a) ; and may, subject to subsection (2) , fix charges for goods or services provided by the department or statutory body. In deciding charges for goods or services provided by the department or statutory body, the accountable officer or statutory body must have regard to the document called ‘Principles for fees and charges’ published by the treasury department. A copy of the document is available on the treasury department’s website. Without limiting section 11 , the revenue management system must provide for— the prompt identification, collection, management and recording of information about revenue; and the timely writing-off of revenue. (sec.13-ssec.1) A department’s accountable officer or a statutory body— must manage the revenue of the department or statutory body in accordance with the revenue management system established for the department or statutory body under section 11 (1) (a) ; and may, subject to subsection (2) , fix charges for goods or services provided by the department or statutory body. (sec.13-ssec.2) In deciding charges for goods or services provided by the department or statutory body, the accountable officer or statutory body must have regard to the document called ‘Principles for fees and charges’ published by the treasury department. A copy of the document is available on the treasury department’s website. (sec.13-ssec.3) Without limiting section 11 , the revenue management system must provide for— the prompt identification, collection, management and recording of information about revenue; and the timely writing-off of revenue.

• (a) must manage the revenue of the department or statutory body in accordance with the revenue management system established for the department or statutory body under section 11 (1) (a) ; and
• (b) may, subject to subsection (2) , fix charges for goods or services provided by the department or statutory body.
• (a) the prompt identification, collection, management and recording of information about revenue; and
• (b) the timely writing-off of revenue.

sec.14 Expense management

A department’s accountable officer or a statutory body must, in accordance with the expense management system established for the department or statutory body under section 11 (1) (b) , manage the expenses of the department or statutory body to achieve reasonable value for money. Without limiting section 11 — the expense management system must provide for— the prompt identification, approval, management and recording of expenses; and the timely paying of expenses; and in establishing and maintaining the expense management system, the accountable officer or statutory body must comply with the following documents to the extent they apply to the accountable officer’s department or the statutory body— the document called ‘Queensland procurement policy’ published by the Department of Housing and Public Works; the document called ‘Queensland ministerial handbook’ published by the Department of the Premier and Cabinet. A copy of each document is available on the relevant department’s website. A department’s accountable officer must, in relation to the expenses of the department, implement systems for credit card facilities in accordance with the document called ‘Treasurer’s guidelines for the use of the Queensland government corporate purchasing card’ made by the Treasurer. A copy of the document is available on the treasury department’s website. In this section— expenses , of a department or statutory body, include the costs to the department or statutory body of remunerating the employees of the department or statutory body. (sec.14-ssec.1) A department’s accountable officer or a statutory body must, in accordance with the expense management system established for the department or statutory body under section 11 (1) (b) , manage the expenses of the department or statutory body to achieve reasonable value for money. (sec.14-ssec.2) Without limiting section 11 — the expense management system must provide for— the prompt identification, approval, management and recording of expenses; and the timely paying of expenses; and in establishing and maintaining the expense management system, the accountable officer or statutory body must comply with the following documents to the extent they apply to the accountable officer’s department or the statutory body— the document called ‘Queensland procurement policy’ published by the Department of Housing and Public Works; the document called ‘Queensland ministerial handbook’ published by the Department of the Premier and Cabinet. A copy of each document is available on the relevant department’s website. (sec.14-ssec.3) A department’s accountable officer must, in relation to the expenses of the department, implement systems for credit card facilities in accordance with the document called ‘Treasurer’s guidelines for the use of the Queensland government corporate purchasing card’ made by the Treasurer. A copy of the document is available on the treasury department’s website. (sec.14-ssec.4) In this section— expenses , of a department or statutory body, include the costs to the department or statutory body of remunerating the employees of the department or statutory body.

• (a) the expense management system must provide for— (i) the prompt identification, approval, management and recording of expenses; and (ii) the timely paying of expenses; and
• (i) the prompt identification, approval, management and recording of expenses; and
• (ii) the timely paying of expenses; and
• (b) in establishing and maintaining the expense management system, the accountable officer or statutory body must comply with the following documents to the extent they apply to the accountable officer’s department or the statutory body— (i) the document called ‘Queensland procurement policy’ published by the Department of Housing and Public Works; (ii) the document called ‘Queensland ministerial handbook’ published by the Department of the Premier and Cabinet. Note— A copy of each document is available on the relevant department’s website.
• (i) the document called ‘Queensland procurement policy’ published by the Department of Housing and Public Works;
• (ii) the document called ‘Queensland ministerial handbook’ published by the Department of the Premier and Cabinet.
• (i) the prompt identification, approval, management and recording of expenses; and
• (ii) the timely paying of expenses; and
• (i) the document called ‘Queensland procurement policy’ published by the Department of Housing and Public Works;
• (ii) the document called ‘Queensland ministerial handbook’ published by the Department of the Premier and Cabinet.

sec.15 Records of special payments

A department’s accountable officer or a statutory body must keep a record of each special payment of the department or statutory body that is more than $5,000. The record— must include the following details about the special payment— the day of the payment; the recipient of the payment; the reason for the payment; the approval given for the payment; and may include other details about the payment the accountable officer or statutory body considers relevant. (sec.15-ssec.1) A department’s accountable officer or a statutory body must keep a record of each special payment of the department or statutory body that is more than $5,000. (sec.15-ssec.2) The record— must include the following details about the special payment— the day of the payment; the recipient of the payment; the reason for the payment; the approval given for the payment; and may include other details about the payment the accountable officer or statutory body considers relevant.

• (a) must include the following details about the special payment— (i) the day of the payment; (ii) the recipient of the payment; (iii) the reason for the payment; (iv) the approval given for the payment; and
• (i) the day of the payment;
• (ii) the recipient of the payment;
• (iii) the reason for the payment;
• (iv) the approval given for the payment; and
• (b) may include other details about the payment the accountable officer or statutory body considers relevant.
• (i) the day of the payment;
• (ii) the recipient of the payment;
• (iii) the reason for the payment;
• (iv) the approval given for the payment; and

sec.16 Losses from offences or corrupt conduct

This section applies if a department’s accountable officer or a statutory body— becomes aware of a loss of the department’s or statutory body’s property; and considers the loss may be a result of— an offence under the Criminal Code or another Act; or corrupt conduct of an officer of the department or statutory body; or conduct of a contractor, or a consultant, of the department or statutory body that would be corrupt conduct if it were the conduct of an officer of the department or statutory body. The accountable officer or statutory body must keep a record of the following details about the loss— a description of the property, including its value; the reason for the loss; an action taken in relation to the loss, including, for example— an action taken to remedy a weakness in the internal control of the department or statutory body; or an action taken to obtain reimbursement; details of an approval for writing off the loss. If the loss is a material loss, the accountable officer or statutory body must, as soon as practicable but not later than 6 months after the accountable officer or statutory body becomes aware of the loss, notify— the appropriate Minister for the department or statutory body; and the auditor-general; and for a loss to which subsection (1) (b) (i) applies—a police officer; and for a loss to which subsection (1) (b) (ii) applies—the Crime and Corruption Commission. In this section— contractor , of a department or statutory body, means a person who performs services for the department or statutory body under— a contract between the person and the department or statutory body; or an arrangement between the department or statutory body and another person. corrupt conduct see the Crime and Corruption Act 2001 , section 15 . (sec.16-ssec.1) This section applies if a department’s accountable officer or a statutory body— becomes aware of a loss of the department’s or statutory body’s property; and considers the loss may be a result of— an offence under the Criminal Code or another Act; or corrupt conduct of an officer of the department or statutory body; or conduct of a contractor, or a consultant, of the department or statutory body that would be corrupt conduct if it were the conduct of an officer of the department or statutory body. (sec.16-ssec.2) The accountable officer or statutory body must keep a record of the following details about the loss— a description of the property, including its value; the reason for the loss; an action taken in relation to the loss, including, for example— an action taken to remedy a weakness in the internal control of the department or statutory body; or an action taken to obtain reimbursement; details of an approval for writing off the loss. (sec.16-ssec.3) If the loss is a material loss, the accountable officer or statutory body must, as soon as practicable but not later than 6 months after the accountable officer or statutory body becomes aware of the loss, notify— the appropriate Minister for the department or statutory body; and the auditor-general; and for a loss to which subsection (1) (b) (i) applies—a police officer; and for a loss to which subsection (1) (b) (ii) applies—the Crime and Corruption Commission. (sec.16-ssec.4) In this section— contractor , of a department or statutory body, means a person who performs services for the department or statutory body under— a contract between the person and the department or statutory body; or an arrangement between the department or statutory body and another person. corrupt conduct see the Crime and Corruption Act 2001 , section 15 .

• (a) becomes aware of a loss of the department’s or statutory body’s property; and
• (b) considers the loss may be a result of— (i) an offence under the Criminal Code or another Act; or (ii) corrupt conduct of an officer of the department or statutory body; or (iii) conduct of a contractor, or a consultant, of the department or statutory body that would be corrupt conduct if it were the conduct of an officer of the department or statutory body.
• (i) an offence under the Criminal Code or another Act; or
• (ii) corrupt conduct of an officer of the department or statutory body; or
• (iii) conduct of a contractor, or a consultant, of the department or statutory body that would be corrupt conduct if it were the conduct of an officer of the department or statutory body.
• (i) an offence under the Criminal Code or another Act; or
• (ii) corrupt conduct of an officer of the department or statutory body; or
• (iii) conduct of a contractor, or a consultant, of the department or statutory body that would be corrupt conduct if it were the conduct of an officer of the department or statutory body.
• (a) a description of the property, including its value;
• (b) the reason for the loss;
• (c) an action taken in relation to the loss, including, for example— (i) an action taken to remedy a weakness in the internal control of the department or statutory body; or (ii) an action taken to obtain reimbursement;
• (i) an action taken to remedy a weakness in the internal control of the department or statutory body; or
• (ii) an action taken to obtain reimbursement;
• (d) details of an approval for writing off the loss.
• (i) an action taken to remedy a weakness in the internal control of the department or statutory body; or
• (ii) an action taken to obtain reimbursement;
• (a) the appropriate Minister for the department or statutory body; and
• (b) the auditor-general; and
• (c) for a loss to which subsection (1) (b) (i) applies—a police officer; and
• (d) for a loss to which subsection (1) (b) (ii) applies—the Crime and Corruption Commission.
• (a) a contract between the person and the department or statutory body; or
• (b) an arrangement between the department or statutory body and another person.

sec.17 Other losses

This section applies if a department’s accountable officer or a statutory body becomes aware of a material loss of the department’s or statutory body’s property, other than a loss in relation to which section 16 (1) applies. The accountable officer or statutory body must keep a record of the following details about the material loss— a description of the property, including its value; the reason for the loss; an action taken in relation to the loss, including, for example, action taken to obtain reimbursement; details of an approval for writing off the loss. (sec.17-ssec.1) This section applies if a department’s accountable officer or a statutory body becomes aware of a material loss of the department’s or statutory body’s property, other than a loss in relation to which section 16 (1) applies. (sec.17-ssec.2) The accountable officer or statutory body must keep a record of the following details about the material loss— a description of the property, including its value; the reason for the loss; an action taken in relation to the loss, including, for example, action taken to obtain reimbursement; details of an approval for writing off the loss.

• (a) a description of the property, including its value;
• (b) the reason for the loss;
• (c) an action taken in relation to the loss, including, for example, action taken to obtain reimbursement;
• (d) details of an approval for writing off the loss.

sec.18 Asset management

A department’s accountable officer or a statutory body must manage the assets of the department or statutory body in accordance with the asset management system established for the department or statutory body under section 11 (1) (c) . Without limiting section 11 , the asset management system must provide for the following— the identification, acquisition, management, disposal, valuation, recording and writing-off of assets; regular maintenance of the assets; for a significant asset to be completed by the department or statutory body— conducting an evaluation of the decision to complete the asset before completing the asset; and once the asset is completed—reviewing the performance of the asset to ensure the objectives of the department or statutory body in completing the asset were met. The accountable officer or statutory body must, in identifying, acquiring, maintaining, disposing of, valuing, revaluing, recording or writing-off an asset, comply with the document called ‘Non-current asset policies for the Queensland public sector’ published by the treasury department. A copy of the document is available on the treasury department’s website. In preparing an evaluation of a decision to complete an asset, the accountable officer or statutory body must have regard to the document called ‘Project assessment framework’ published by the treasury department. A copy of the document is available on the treasury department’s website. A department’s accountable officer or a statutory body must give the Treasurer a copy of an evaluation or review mentioned in subsection (2) (c) as soon as practicable after the Treasurer asks the accountable officer or statutory body for the copy. In this section— complete , a significant asset, means acquire, maintain or improve the asset. significant asset , of a department or statutory body, means an asset which, in the opinion of the department’s accountable officer or the statutory body— has a high dollar value; or plays a key role in the delivery of a service by the department or statutory body; or could, if the asset failed, expose the department or statutory body to an unsatisfactory level of risk. (sec.18-ssec.1) A department’s accountable officer or a statutory body must manage the assets of the department or statutory body in accordance with the asset management system established for the department or statutory body under section 11 (1) (c) . (sec.18-ssec.2) Without limiting section 11 , the asset management system must provide for the following— the identification, acquisition, management, disposal, valuation, recording and writing-off of assets; regular maintenance of the assets; for a significant asset to be completed by the department or statutory body— conducting an evaluation of the decision to complete the asset before completing the asset; and once the asset is completed—reviewing the performance of the asset to ensure the objectives of the department or statutory body in completing the asset were met. (sec.18-ssec.3) The accountable officer or statutory body must, in identifying, acquiring, maintaining, disposing of, valuing, revaluing, recording or writing-off an asset, comply with the document called ‘Non-current asset policies for the Queensland public sector’ published by the treasury department. A copy of the document is available on the treasury department’s website. (sec.18-ssec.4) In preparing an evaluation of a decision to complete an asset, the accountable officer or statutory body must have regard to the document called ‘Project assessment framework’ published by the treasury department. A copy of the document is available on the treasury department’s website. (sec.18-ssec.5) A department’s accountable officer or a statutory body must give the Treasurer a copy of an evaluation or review mentioned in subsection (2) (c) as soon as practicable after the Treasurer asks the accountable officer or statutory body for the copy. (sec.18-ssec.6) In this section— complete , a significant asset, means acquire, maintain or improve the asset. significant asset , of a department or statutory body, means an asset which, in the opinion of the department’s accountable officer or the statutory body— has a high dollar value; or plays a key role in the delivery of a service by the department or statutory body; or could, if the asset failed, expose the department or statutory body to an unsatisfactory level of risk.

• (a) the identification, acquisition, management, disposal, valuation, recording and writing-off of assets;
• (b) regular maintenance of the assets;
• (c) for a significant asset to be completed by the department or statutory body— (i) conducting an evaluation of the decision to complete the asset before completing the asset; and (ii) once the asset is completed—reviewing the performance of the asset to ensure the objectives of the department or statutory body in completing the asset were met.
• (i) conducting an evaluation of the decision to complete the asset before completing the asset; and
• (ii) once the asset is completed—reviewing the performance of the asset to ensure the objectives of the department or statutory body in completing the asset were met.
• (i) conducting an evaluation of the decision to complete the asset before completing the asset; and
• (ii) once the asset is completed—reviewing the performance of the asset to ensure the objectives of the department or statutory body in completing the asset were met.
• (a) has a high dollar value; or
• (b) plays a key role in the delivery of a service by the department or statutory body; or
• (c) could, if the asset failed, expose the department or statutory body to an unsatisfactory level of risk.

sec.19 Cash management

A department’s accountable officer or a statutory body must manage the department’s or statutory body’s cash in accordance with the cash management system established for the department or statutory body under section 11 (1) (d) . Without limiting section 11 , the cash management system must provide for— the prompt— identification, collection, payment and investment of cash; and recording of transactions involving cash; and if the cash management system is for a department—the provision of timely and reliable cash flow forecasts to the treasury department. (sec.19-ssec.1) A department’s accountable officer or a statutory body must manage the department’s or statutory body’s cash in accordance with the cash management system established for the department or statutory body under section 11 (1) (d) . (sec.19-ssec.2) Without limiting section 11 , the cash management system must provide for— the prompt— identification, collection, payment and investment of cash; and recording of transactions involving cash; and if the cash management system is for a department—the provision of timely and reliable cash flow forecasts to the treasury department.

• (a) the prompt— (i) identification, collection, payment and investment of cash; and (ii) recording of transactions involving cash; and
• (i) identification, collection, payment and investment of cash; and
• (ii) recording of transactions involving cash; and
• (b) if the cash management system is for a department—the provision of timely and reliable cash flow forecasts to the treasury department.
• (i) identification, collection, payment and investment of cash; and
• (ii) recording of transactions involving cash; and

sec.20 Liability management

A department’s accountable officer or a statutory body must manage the liabilities of the department or statutory body in accordance with the liability management system established for the department or statutory body under section 11 (1) (e) . Without limiting section 11 , the liability management system must provide for— the identification, incurring, measurement, management, satisfaction and recording of liabilities; and the prompt identification, monitoring, recording and reporting of commitments for capital expenditure. In managing the liabilities, the accountable officer or statutory body must comply with the document called ‘Queensland leasing approval policy for public sector entities’ published by the treasury department. A copy of the document is available on the treasury department’s website. (sec.20-ssec.1) A department’s accountable officer or a statutory body must manage the liabilities of the department or statutory body in accordance with the liability management system established for the department or statutory body under section 11 (1) (e) . (sec.20-ssec.2) Without limiting section 11 , the liability management system must provide for— the identification, incurring, measurement, management, satisfaction and recording of liabilities; and the prompt identification, monitoring, recording and reporting of commitments for capital expenditure. (sec.20-ssec.3) In managing the liabilities, the accountable officer or statutory body must comply with the document called ‘Queensland leasing approval policy for public sector entities’ published by the treasury department. A copy of the document is available on the treasury department’s website.

• (a) the identification, incurring, measurement, management, satisfaction and recording of liabilities; and
• (b) the prompt identification, monitoring, recording and reporting of commitments for capital expenditure.

sec.21 Contingency management

A department’s accountable officer or a statutory body must manage the department’s or statutory body’s contingencies in accordance with the contingency management system established for the department or statutory body under section 11 (1) (f) . Without limiting section 11 , the contingency management system must provide for— the prompt identification, monitoring and recording of contingencies; and reporting, at least annually, to the accountable officer or statutory body about the contingencies. In this section— contingencies , of a department or statutory body, means the department’s or statutory body’s contingent assets and contingent liabilities. (sec.21-ssec.1) A department’s accountable officer or a statutory body must manage the department’s or statutory body’s contingencies in accordance with the contingency management system established for the department or statutory body under section 11 (1) (f) . (sec.21-ssec.2) Without limiting section 11 , the contingency management system must provide for— the prompt identification, monitoring and recording of contingencies; and reporting, at least annually, to the accountable officer or statutory body about the contingencies. (sec.21-ssec.3) In this section— contingencies , of a department or statutory body, means the department’s or statutory body’s contingent assets and contingent liabilities.

• (a) the prompt identification, monitoring and recording of contingencies; and
• (b) reporting, at least annually, to the accountable officer or statutory body about the contingencies.

sec.22 Financial information management

A department’s accountable officer or a statutory body must manage the department’s or statutory body’s financial information in accordance with the financial information management system for the department or statutory body. Without limiting section 11 — the financial information management system must provide for— the recording of events with financial impacts; and the recording, storage, keeping, retrieval, destruction and transfer of financial information; and the financial information management system must support the preparation of annual financial statements; and in establishing, maintaining or reviewing the financial information management system, the accountable officer or statutory body must have regard to the QGEA; and in establishing or maintaining the financial information management system, the accountable officer or statutory body must ensure— the Public Records Act 2002 is complied with; and the financial information is secure. Before establishing, or materially changing, the financial information management system, the accountable officer or statutory body must consult with— the head of internal audit for the department or statutory body; and the authorised auditor for the department or statutory body; and the person responsible for the keeping and management of records for the department or statutory body; and if the system is for a department—the chief finance officer for the department; and if the system is for a statutory body—the person responsible for the financial administration of the statutory body. In this section— financial information , of a department or statutory body, means information that is part of, or used for, the financial records of the department or statutory body. (sec.22-ssec.1) A department’s accountable officer or a statutory body must manage the department’s or statutory body’s financial information in accordance with the financial information management system for the department or statutory body. (sec.22-ssec.2) Without limiting section 11 — the financial information management system must provide for— the recording of events with financial impacts; and the recording, storage, keeping, retrieval, destruction and transfer of financial information; and the financial information management system must support the preparation of annual financial statements; and in establishing, maintaining or reviewing the financial information management system, the accountable officer or statutory body must have regard to the QGEA; and in establishing or maintaining the financial information management system, the accountable officer or statutory body must ensure— the Public Records Act 2002 is complied with; and the financial information is secure. (sec.22-ssec.3) Before establishing, or materially changing, the financial information management system, the accountable officer or statutory body must consult with— the head of internal audit for the department or statutory body; and the authorised auditor for the department or statutory body; and the person responsible for the keeping and management of records for the department or statutory body; and if the system is for a department—the chief finance officer for the department; and if the system is for a statutory body—the person responsible for the financial administration of the statutory body. (sec.22-ssec.4) In this section— financial information , of a department or statutory body, means information that is part of, or used for, the financial records of the department or statutory body.

• (a) the financial information management system must provide for— (i) the recording of events with financial impacts; and (ii) the recording, storage, keeping, retrieval, destruction and transfer of financial information; and
• (i) the recording of events with financial impacts; and
• (ii) the recording, storage, keeping, retrieval, destruction and transfer of financial information; and
• (b) the financial information management system must support the preparation of annual financial statements; and
• (c) in establishing, maintaining or reviewing the financial information management system, the accountable officer or statutory body must have regard to the QGEA; and
• (d) in establishing or maintaining the financial information management system, the accountable officer or statutory body must ensure— (i) the Public Records Act 2002 is complied with; and (ii) the financial information is secure.
• (i) the Public Records Act 2002 is complied with; and
• (ii) the financial information is secure.
• (i) the recording of events with financial impacts; and
• (ii) the recording, storage, keeping, retrieval, destruction and transfer of financial information; and
• (i) the Public Records Act 2002 is complied with; and
• (ii) the financial information is secure.
• (a) the head of internal audit for the department or statutory body; and
• (b) the authorised auditor for the department or statutory body; and
• (c) the person responsible for the keeping and management of records for the department or statutory body; and
• (d) if the system is for a department—the chief finance officer for the department; and
• (e) if the system is for a statutory body—the person responsible for the financial administration of the statutory body.

sec.23 Risk management

A department’s accountable officer or a statutory body must manage the strategic and operational risks of the department or statutory body in accordance with the risk management system for the department or statutory body. Without limiting section 11 , the risk management system must provide for— mitigation of the risk to the department or statutory body and the State from unacceptable costs or losses associated with the operations of the department or statutory body; and management of the risks that may affect the ability of the department or statutory body to continue to provide government services. The accountable officer or statutory body may establish a risk management committee to help with the management of risks under subsection (1) . In establishing the risk management committee, the accountable officer or statutory body must have regard to the audit committee guidelines document. In managing the strategic and operational risks of the department or statutory body relating to digital, information or communication technology, the accountable officer or statutory body must have regard to the QGEA. (sec.23-ssec.1) A department’s accountable officer or a statutory body must manage the strategic and operational risks of the department or statutory body in accordance with the risk management system for the department or statutory body. (sec.23-ssec.2) Without limiting section 11 , the risk management system must provide for— mitigation of the risk to the department or statutory body and the State from unacceptable costs or losses associated with the operations of the department or statutory body; and management of the risks that may affect the ability of the department or statutory body to continue to provide government services. (sec.23-ssec.3) The accountable officer or statutory body may establish a risk management committee to help with the management of risks under subsection (1) . (sec.23-ssec.4) In establishing the risk management committee, the accountable officer or statutory body must have regard to the audit committee guidelines document. (sec.23-ssec.5) In managing the strategic and operational risks of the department or statutory body relating to digital, information or communication technology, the accountable officer or statutory body must have regard to the QGEA.

• (a) mitigation of the risk to the department or statutory body and the State from unacceptable costs or losses associated with the operations of the department or statutory body; and
• (b) management of the risks that may affect the ability of the department or statutory body to continue to provide government services.

Internal audit and audit committees

sec.24 Internal audit function

A department’s accountable officer must establish an internal audit function to carry out assurance activities for the department. A statutory body must establish an internal audit function to carry out assurance activities for the statutory body if— the statutory body is directed by the appropriate Minister to establish the function; or the statutory body considers it is appropriate to establish the function. A department, or a statutory body that establishes an internal audit function, must— establish, implement and maintain systems for ensuring its internal audit function operates efficiently, effectively and economically; and use its internal audit function to carry out assurance activities. (sec.24-ssec.1) A department’s accountable officer must establish an internal audit function to carry out assurance activities for the department. (sec.24-ssec.2) A statutory body must establish an internal audit function to carry out assurance activities for the statutory body if— the statutory body is directed by the appropriate Minister to establish the function; or the statutory body considers it is appropriate to establish the function. (sec.24-ssec.3) A department, or a statutory body that establishes an internal audit function, must— establish, implement and maintain systems for ensuring its internal audit function operates efficiently, effectively and economically; and use its internal audit function to carry out assurance activities.

• (a) the statutory body is directed by the appropriate Minister to establish the function; or
• (b) the statutory body considers it is appropriate to establish the function.
• (a) establish, implement and maintain systems for ensuring its internal audit function operates efficiently, effectively and economically; and
• (b) use its internal audit function to carry out assurance activities.

sec.25 Charter of internal audit function

The internal audit function of a department or statutory body must operate under a charter (an internal audit charter ) stating the objectives, roles and responsibilities of the function. The internal audit charter must— be consistent with the auditing and ethical standards set by the professional entities that govern the conduct of auditing in the State; and be approved by the department’s accountable officer or the statutory body; and be readily available to the officers of the department or statutory body. (sec.25-ssec.1) The internal audit function of a department or statutory body must operate under a charter (an internal audit charter ) stating the objectives, roles and responsibilities of the function. (sec.25-ssec.2) The internal audit charter must— be consistent with the auditing and ethical standards set by the professional entities that govern the conduct of auditing in the State; and be approved by the department’s accountable officer or the statutory body; and be readily available to the officers of the department or statutory body.

• (a) be consistent with the auditing and ethical standards set by the professional entities that govern the conduct of auditing in the State; and
• (b) be approved by the department’s accountable officer or the statutory body; and
• (c) be readily available to the officers of the department or statutory body.

sec.26 Planning by internal audit function

The internal audit function of a department or statutory body must carry out planning appropriate to the size and functions of the department or statutory body. The planning must include the preparation of— a strategic audit plan that provides an overall strategy for the internal audit function for a period of at least 1 year; and an annual audit plan, for each year, that sets out the audits to be carried out by the internal audit function during the year. The strategic audit plan and the annual audit plan of a department or statutory body must be approved by the department’s accountable officer or the statutory body. (sec.26-ssec.1) The internal audit function of a department or statutory body must carry out planning appropriate to the size and functions of the department or statutory body. (sec.26-ssec.2) The planning must include the preparation of— a strategic audit plan that provides an overall strategy for the internal audit function for a period of at least 1 year; and an annual audit plan, for each year, that sets out the audits to be carried out by the internal audit function during the year. (sec.26-ssec.3) The strategic audit plan and the annual audit plan of a department or statutory body must be approved by the department’s accountable officer or the statutory body.

• (a) a strategic audit plan that provides an overall strategy for the internal audit function for a period of at least 1 year; and
• (b) an annual audit plan, for each year, that sets out the audits to be carried out by the internal audit function during the year.

sec.27 Reports by internal audit function

The internal audit function of a department or statutory body must— give the person in charge of an audited area a copy of the proposed report on the audit for the area; and include, in the final report on the audit, comments by the person about the proposed report. The internal audit function must give the final report on the audit to— for a department—the department’s accountable officer and its audit committee; or for a statutory body—the statutory body and, if the statutory body has established an audit committee, its audit committee. (sec.27-ssec.1) The internal audit function of a department or statutory body must— give the person in charge of an audited area a copy of the proposed report on the audit for the area; and include, in the final report on the audit, comments by the person about the proposed report. (sec.27-ssec.2) The internal audit function must give the final report on the audit to— for a department—the department’s accountable officer and its audit committee; or for a statutory body—the statutory body and, if the statutory body has established an audit committee, its audit committee.

• (a) give the person in charge of an audited area a copy of the proposed report on the audit for the area; and
• (b) include, in the final report on the audit, comments by the person about the proposed report.
• (a) for a department—the department’s accountable officer and its audit committee; or
• (b) for a statutory body—the statutory body and, if the statutory body has established an audit committee, its audit committee.

sec.28 Consideration of reports

A department’s accountable officer or a statutory body must— consider a report given to the accountable officer or statutory body under section 27 ; and take the actions the accountable officer or statutory body considers necessary because of the report.

• (a) consider a report given to the accountable officer or statutory body under section 27 ; and
• (b) take the actions the accountable officer or statutory body considers necessary because of the report.

sec.29 Relationship with authorised auditors

The head of internal audit for a department or statutory body must consult with the authorised auditor for the department or statutory body— during the preparation of a strategic audit plan or annual audit plan under section 26 ; and at other times the head of internal audit considers appropriate.

• (a) during the preparation of a strategic audit plan or annual audit plan under section 26 ; and
• (b) at other times the head of internal audit considers appropriate.

sec.30 Audit committees

A department’s accountable officer must, and a statutory body may, establish an audit committee for the department or statutory body. If an audit committee is established, the accountable officer or statutory body must prepare terms of reference for the committee. In establishing an audit committee, the accountable officer or statutory body must have regard to the audit committee guidelines document. The audit committee for a statutory body must include members of the statutory body or, if the statutory body has a governing body, members of the governing body. The audit committee for a department or statutory body must, as soon as practicable after the end of each financial year, give the department’s accountable officer or the statutory body a report about the committee’s operations for the year. (sec.30-ssec.1) A department’s accountable officer must, and a statutory body may, establish an audit committee for the department or statutory body. (sec.30-ssec.2) If an audit committee is established, the accountable officer or statutory body must prepare terms of reference for the committee. (sec.30-ssec.3) In establishing an audit committee, the accountable officer or statutory body must have regard to the audit committee guidelines document. (sec.30-ssec.4) The audit committee for a statutory body must include members of the statutory body or, if the statutory body has a governing body, members of the governing body. (sec.30-ssec.5) The audit committee for a department or statutory body must, as soon as practicable after the end of each financial year, give the department’s accountable officer or the statutory body a report about the committee’s operations for the year.

Contract performance guarantees

sec.31 Definitions for division

In this division— approved security provider means— a financial institution rated by— Fitch Ratings with a long-term credit rating not less than A-; or Moody’s Investors Service with a long-term credit rating not less than A3; or Standard & Poor’s with a long-term credit rating not less than A-; or an insurance company rated by— Fitch Ratings with an insurance claims-paying ability rating not less than A-; or Moody’s Investors Service with an insurance financial strength rating not less than A3; or Standard & Poor’s with an insurer financial strength rating not less than A-; or the Queensland Treasury Corporation; or a guarantee provider approved by the Treasurer or a nominated officer under section 35 as an approved security provider. contractor means a person who enters into a contract with a department’s accountable officer or a statutory body. contract performance guarantee means a security given by a contractor, or for a contractor by an approved security provider, for the performance of 1 or more of the contractor’s obligations under a contract with a department’s accountable officer or a statutory body. guarantee provider means an entity carrying on a business of providing contract performance guarantees. insurance company means a body corporate authorised under the Insurance Act 1973 (Cwlth) to carry on insurance business. monetary security deposit means a deposit of funds that is immediately available in the form of 1 or more of the following— cash; a cheque drawn by a financial institution on itself; bank cheque a telegraph transfer; a direct deposit; an electronic transfer.

• (a) a financial institution rated by— (i) Fitch Ratings with a long-term credit rating not less than A-; or (ii) Moody’s Investors Service with a long-term credit rating not less than A3; or (iii) Standard & Poor’s with a long-term credit rating not less than A-; or
• (i) Fitch Ratings with a long-term credit rating not less than A-; or
• (ii) Moody’s Investors Service with a long-term credit rating not less than A3; or
• (iii) Standard & Poor’s with a long-term credit rating not less than A-; or
• (b) an insurance company rated by— (i) Fitch Ratings with an insurance claims-paying ability rating not less than A-; or (ii) Moody’s Investors Service with an insurance financial strength rating not less than A3; or (iii) Standard & Poor’s with an insurer financial strength rating not less than A-; or
• (i) Fitch Ratings with an insurance claims-paying ability rating not less than A-; or
• (ii) Moody’s Investors Service with an insurance financial strength rating not less than A3; or
• (iii) Standard & Poor’s with an insurer financial strength rating not less than A-; or
• (c) the Queensland Treasury Corporation; or
• (d) a guarantee provider approved by the Treasurer or a nominated officer under section 35 as an approved security provider.
• (i) Fitch Ratings with a long-term credit rating not less than A-; or
• (ii) Moody’s Investors Service with a long-term credit rating not less than A3; or
• (iii) Standard & Poor’s with a long-term credit rating not less than A-; or
• (i) Fitch Ratings with an insurance claims-paying ability rating not less than A-; or
• (ii) Moody’s Investors Service with an insurance financial strength rating not less than A3; or
• (iii) Standard & Poor’s with an insurer financial strength rating not less than A-; or
• (a) cash;
• (b) a cheque drawn by a financial institution on itself; Example— bank cheque
• (c) a telegraph transfer;
• (d) a direct deposit;
• (e) an electronic transfer.

sec.32 Contract performance guarantee systems

A department’s accountable officer or a statutory body must establish and maintain a system (a contract performance guarantee system ) for— deciding which contracts entered into by or for the accountable officer or statutory body must require the giving of a contract performance guarantee; and managing the contract performance guarantees given to the accountable officer or statutory body; and identifying, as soon as practicable, whether an approved security provider who has given a contract performance guarantee to the accountable officer or statutory body has stopped being an approved security provider. The contract performance guarantee system must, in relation to a contract for which a contract performance guarantee is given to the accountable officer or statutory body by an approved security provider, provide for— the contract to include a condition that requires the contractor to give to the accountable officer or statutory body, or arrange the giving of, either or both of the following within 30 days of the contractor receiving a notice mentioned in paragraph (b) — a contract performance guarantee in the form of a monetary security deposit; a contract performance guarantee by another approved security provider; and the accountable officer or statutory body to give to the contractor a notice stating the following if the provider stops being an approved security provider— the provider has stopped being an approved security provider; if the contract is subject to a condition mentioned in paragraph (a) —that the contractor is required to comply with the condition; and the accountable officer or statutory body to take reasonable steps to ensure that, if the contract is subject to a condition mentioned in paragraph (a) , the contractor complies with the condition. In establishing or maintaining the contract performance guarantee system, the accountable officer or statutory body must have regard to the financial accountability handbook. If the accountable officer or statutory body carries out an activity mentioned in subsection (1) or (2) , the accountable officer or statutory body must carry out the activity in accordance with the contract performance guarantee system for the department or statutory body. (sec.32-ssec.1) A department’s accountable officer or a statutory body must establish and maintain a system (a contract performance guarantee system ) for— deciding which contracts entered into by or for the accountable officer or statutory body must require the giving of a contract performance guarantee; and managing the contract performance guarantees given to the accountable officer or statutory body; and identifying, as soon as practicable, whether an approved security provider who has given a contract performance guarantee to the accountable officer or statutory body has stopped being an approved security provider. (sec.32-ssec.2) The contract performance guarantee system must, in relation to a contract for which a contract performance guarantee is given to the accountable officer or statutory body by an approved security provider, provide for— the contract to include a condition that requires the contractor to give to the accountable officer or statutory body, or arrange the giving of, either or both of the following within 30 days of the contractor receiving a notice mentioned in paragraph (b) — a contract performance guarantee in the form of a monetary security deposit; a contract performance guarantee by another approved security provider; and the accountable officer or statutory body to give to the contractor a notice stating the following if the provider stops being an approved security provider— the provider has stopped being an approved security provider; if the contract is subject to a condition mentioned in paragraph (a) —that the contractor is required to comply with the condition; and the accountable officer or statutory body to take reasonable steps to ensure that, if the contract is subject to a condition mentioned in paragraph (a) , the contractor complies with the condition. (sec.32-ssec.3) In establishing or maintaining the contract performance guarantee system, the accountable officer or statutory body must have regard to the financial accountability handbook. (sec.32-ssec.4) If the accountable officer or statutory body carries out an activity mentioned in subsection (1) or (2) , the accountable officer or statutory body must carry out the activity in accordance with the contract performance guarantee system for the department or statutory body.

• (a) deciding which contracts entered into by or for the accountable officer or statutory body must require the giving of a contract performance guarantee; and
• (b) managing the contract performance guarantees given to the accountable officer or statutory body; and
• (c) identifying, as soon as practicable, whether an approved security provider who has given a contract performance guarantee to the accountable officer or statutory body has stopped being an approved security provider.
• (a) the contract to include a condition that requires the contractor to give to the accountable officer or statutory body, or arrange the giving of, either or both of the following within 30 days of the contractor receiving a notice mentioned in paragraph (b) — (i) a contract performance guarantee in the form of a monetary security deposit; (ii) a contract performance guarantee by another approved security provider; and
• (i) a contract performance guarantee in the form of a monetary security deposit;
• (ii) a contract performance guarantee by another approved security provider; and
• (b) the accountable officer or statutory body to give to the contractor a notice stating the following if the provider stops being an approved security provider— (i) the provider has stopped being an approved security provider; (ii) if the contract is subject to a condition mentioned in paragraph (a) —that the contractor is required to comply with the condition; and
• (i) the provider has stopped being an approved security provider;
• (ii) if the contract is subject to a condition mentioned in paragraph (a) —that the contractor is required to comply with the condition; and
• (c) the accountable officer or statutory body to take reasonable steps to ensure that, if the contract is subject to a condition mentioned in paragraph (a) , the contractor complies with the condition.
• (i) a contract performance guarantee in the form of a monetary security deposit;
• (ii) a contract performance guarantee by another approved security provider; and
• (i) the provider has stopped being an approved security provider;
• (ii) if the contract is subject to a condition mentioned in paragraph (a) —that the contractor is required to comply with the condition; and

sec.33 Form and amount of contract performance guarantees

A contract performance guarantee given to a department’s accountable officer or a statutory body in relation to a contract must be in the form, and for the amount, the accountable officer or statutory body considers to be adequate and suitable security for the performance of the contractor’s obligations under the contract.

sec.34 Other requirements for contract performance guarantees

A contract performance guarantee given by a contractor to a department’s accountable officer or a statutory body must— be a monetary security deposit; and make the deposited funds immediately available to the accountable officer or statutory body. A contract performance guarantee given for a contractor by an approved security provider must— be irrevocable and unconditional; and be payable in whole or in part, immediately on demand, without reference to another entity; and be available until all obligations secured by the guarantee have been performed. (sec.34-ssec.1) A contract performance guarantee given by a contractor to a department’s accountable officer or a statutory body must— be a monetary security deposit; and make the deposited funds immediately available to the accountable officer or statutory body. (sec.34-ssec.2) A contract performance guarantee given for a contractor by an approved security provider must— be irrevocable and unconditional; and be payable in whole or in part, immediately on demand, without reference to another entity; and be available until all obligations secured by the guarantee have been performed.

• (a) be a monetary security deposit; and
• (b) make the deposited funds immediately available to the accountable officer or statutory body.
• (a) be irrevocable and unconditional; and
• (b) be payable in whole or in part, immediately on demand, without reference to another entity; and
• (c) be available until all obligations secured by the guarantee have been performed.

sec.35 Treasurer’s approval of guarantee providers

The Treasurer or a nominated officer for this section may, by notice given to a guarantee provider, approve the guarantee provider as an approved security provider. Before giving the approval, the Treasurer or nominated officer must have regard to the following— whether the guarantee provider is a body regulated by the APRA under the Australian Prudential Regulation Authority Act 1998 (Cwlth) ; the guarantee provider’s credit rating; the nature and history of the guarantee provider’s business; the guarantee provider’s financial position. In this section— APRA means the Australian Prudential Regulation Authority established under the Australian Prudential Regulation Authority Act 1998 (Cwlth) , section 7 . (sec.35-ssec.1) The Treasurer or a nominated officer for this section may, by notice given to a guarantee provider, approve the guarantee provider as an approved security provider. (sec.35-ssec.2) Before giving the approval, the Treasurer or nominated officer must have regard to the following— whether the guarantee provider is a body regulated by the APRA under the Australian Prudential Regulation Authority Act 1998 (Cwlth) ; the guarantee provider’s credit rating; the nature and history of the guarantee provider’s business; the guarantee provider’s financial position. (sec.35-ssec.3) In this section— APRA means the Australian Prudential Regulation Authority established under the Australian Prudential Regulation Authority Act 1998 (Cwlth) , section 7 .

• (a) whether the guarantee provider is a body regulated by the APRA under the Australian Prudential Regulation Authority Act 1998 (Cwlth) ;
• (b) the guarantee provider’s credit rating;
• (c) the nature and history of the guarantee provider’s business;
• (d) the guarantee provider’s financial position.

Reporting

Preliminary

sec.36 Final period for final financial statements— Act , s 62

This section states, for section 62 (2) of the Act , definition final period , the final period for an abolished department or an abolished statutory body. Subsection (3) applies if annual financial statements for the abolished department’s or abolished statutory body’s last financial year are certified and audited before its abolition day. The final period for the abolished department or abolished statutory body is the period from the day immediately after the abolished department’s or abolished statutory body’s last financial year to its abolition day. If subsection (3) does not apply, the final period for the abolished department or abolished statutory body is 1 of the following periods decided by the former chief finance officer of the abolished department or the former responsible person for the abolished statutory body— the period from the beginning of the abolished department’s or abolished statutory body’s last financial year to its abolition day; the period mentioned in subsection (3) . In deciding the final period under subsection (4) , the former chief finance officer of the abolished department, or the person responsible for the financial administration of the abolished statutory body, must have regard to the extent to which annual financial statements for the department’s or statutory body’s last financial year have been— prepared under section 38 or 39 ; and audited by the authorised auditor for the abolished department or abolished statutory body. In this section— abolition day , for an abolished department or abolished statutory body, means the day the abolished department or abolished statutory body is abolished. certified and audited — for the annual financial statements of a department—means the statements have been certified under section 38 (3) and the authorised auditor for the department has given a report about the statements to the department’s accountable officer; or for the annual financial statements of a statutory body—means the statements have been certified under section 39 (3) and (4) and the authorised auditor for the statutory body has given a report about the statements to the statutory body. last financial year , for an abolished department or abolished statutory body, means the department’s or statutory body’s financial year last ended before its abolition day. (sec.36-ssec.1) This section states, for section 62 (2) of the Act , definition final period , the final period for an abolished department or an abolished statutory body. (sec.36-ssec.2) Subsection (3) applies if annual financial statements for the abolished department’s or abolished statutory body’s last financial year are certified and audited before its abolition day. (sec.36-ssec.3) The final period for the abolished department or abolished statutory body is the period from the day immediately after the abolished department’s or abolished statutory body’s last financial year to its abolition day. (sec.36-ssec.4) If subsection (3) does not apply, the final period for the abolished department or abolished statutory body is 1 of the following periods decided by the former chief finance officer of the abolished department or the former responsible person for the abolished statutory body— the period from the beginning of the abolished department’s or abolished statutory body’s last financial year to its abolition day; the period mentioned in subsection (3) . (sec.36-ssec.5) In deciding the final period under subsection (4) , the former chief finance officer of the abolished department, or the person responsible for the financial administration of the abolished statutory body, must have regard to the extent to which annual financial statements for the department’s or statutory body’s last financial year have been— prepared under section 38 or 39 ; and audited by the authorised auditor for the abolished department or abolished statutory body. (sec.36-ssec.6) In this section— abolition day , for an abolished department or abolished statutory body, means the day the abolished department or abolished statutory body is abolished. certified and audited — for the annual financial statements of a department—means the statements have been certified under section 38 (3) and the authorised auditor for the department has given a report about the statements to the department’s accountable officer; or for the annual financial statements of a statutory body—means the statements have been certified under section 39 (3) and (4) and the authorised auditor for the statutory body has given a report about the statements to the statutory body. last financial year , for an abolished department or abolished statutory body, means the department’s or statutory body’s financial year last ended before its abolition day.

• (a) the period from the beginning of the abolished department’s or abolished statutory body’s last financial year to its abolition day;
• (b) the period mentioned in subsection (3) .
• (a) prepared under section 38 or 39 ; and
• (b) audited by the authorised auditor for the abolished department or abolished statutory body.
• (a) for the annual financial statements of a department—means the statements have been certified under section 38 (3) and the authorised auditor for the department has given a report about the statements to the department’s accountable officer; or
• (b) for the annual financial statements of a statutory body—means the statements have been certified under section 39 (3) and (4) and the authorised auditor for the statutory body has given a report about the statements to the statutory body.

sec.37 Final period for final reports— Act , s 63

For section 63 (3) of the Act , definition final period , the final period for an abolished department or an abolished statutory body is the period to which the abolished department’s or abolished statutory body’s final financial statements relate.

Annual financial statements

sec.38 Preparation of annual financial statements for departments— Act , s 62

This section prescribes, for section 62 (1) of the Act , requirements for preparing annual financial statements for a department, other than final financial statements. For the requirements for preparing final financial statements for an abolished department, see section 44 . A department’s accountable officer must, for each financial year, prepare the department’s annual financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. The accountable officer and the chief finance officer for a department must certify on the annual financial statements whether, in their opinion— the prescribed requirements for establishing and maintaining the department’s resource management systems have been complied with in all material respects; and the statements present a true and fair view, in accordance with the prescribed accounting standards, of— the department’s transactions for the financial year; and the department’s financial position at the end of the financial year. A department’s accountable officer must, within the period stated in section 41 , give the annual financial statements to the authorised auditor for the department for audit. (sec.38-ssec.1) This section prescribes, for section 62 (1) of the Act , requirements for preparing annual financial statements for a department, other than final financial statements. For the requirements for preparing final financial statements for an abolished department, see section 44 . (sec.38-ssec.2) A department’s accountable officer must, for each financial year, prepare the department’s annual financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. (sec.38-ssec.3) The accountable officer and the chief finance officer for a department must certify on the annual financial statements whether, in their opinion— the prescribed requirements for establishing and maintaining the department’s resource management systems have been complied with in all material respects; and the statements present a true and fair view, in accordance with the prescribed accounting standards, of— the department’s transactions for the financial year; and the department’s financial position at the end of the financial year. (sec.38-ssec.4) A department’s accountable officer must, within the period stated in section 41 , give the annual financial statements to the authorised auditor for the department for audit.

• (a) the prescribed requirements for establishing and maintaining the department’s resource management systems have been complied with in all material respects; and
• (b) the statements present a true and fair view, in accordance with the prescribed accounting standards, of— (i) the department’s transactions for the financial year; and (ii) the department’s financial position at the end of the financial year.
• (i) the department’s transactions for the financial year; and
• (ii) the department’s financial position at the end of the financial year.
• (i) the department’s transactions for the financial year; and
• (ii) the department’s financial position at the end of the financial year.

sec.39 Preparation of annual financial statements for statutory bodies— Act , s 62

This section prescribes, for section 62 (1) of the Act , requirements for preparing annual financial statements for a statutory body, other than final financial statements. For the requirements for preparing final financial statements for an abolished statutory body, see section 45 . A statutory body must, for each financial year, prepare the statutory body’s annual financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. The chairperson of, and the person responsible for the financial administration of, a statutory body must certify on the annual financial statements whether, in their opinion, the prescribed requirements for establishing and maintaining the statutory body’s resource management systems have been complied with in all material respects. Also, the persons mentioned in subsection (3) must certify on the annual financial statements whether, in their opinion— for general purpose financial statements—the statements present a true and fair view, in accordance with the prescribed accounting standards, of the statutory body’s transactions for the financial year and financial position at the end of the financial year; and for other annual financial statements—the statements present a true and fair view of the statutory body’s transactions for the financial year and financial position at the end of the financial year. A statutory body must, within the period stated in section 41 , give the annual financial statements to the authorised auditor for the statutory body for audit. (sec.39-ssec.1) This section prescribes, for section 62 (1) of the Act , requirements for preparing annual financial statements for a statutory body, other than final financial statements. For the requirements for preparing final financial statements for an abolished statutory body, see section 45 . (sec.39-ssec.2) A statutory body must, for each financial year, prepare the statutory body’s annual financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. (sec.39-ssec.3) The chairperson of, and the person responsible for the financial administration of, a statutory body must certify on the annual financial statements whether, in their opinion, the prescribed requirements for establishing and maintaining the statutory body’s resource management systems have been complied with in all material respects. (sec.39-ssec.4) Also, the persons mentioned in subsection (3) must certify on the annual financial statements whether, in their opinion— for general purpose financial statements—the statements present a true and fair view, in accordance with the prescribed accounting standards, of the statutory body’s transactions for the financial year and financial position at the end of the financial year; and for other annual financial statements—the statements present a true and fair view of the statutory body’s transactions for the financial year and financial position at the end of the financial year. (sec.39-ssec.5) A statutory body must, within the period stated in section 41 , give the annual financial statements to the authorised auditor for the statutory body for audit.

• (a) for general purpose financial statements—the statements present a true and fair view, in accordance with the prescribed accounting standards, of the statutory body’s transactions for the financial year and financial position at the end of the financial year; and
• (b) for other annual financial statements—the statements present a true and fair view of the statutory body’s transactions for the financial year and financial position at the end of the financial year.

sec.40 Annual financial statements for newly formed departments and statutory bodies

A newly formed department’s accountable officer must, under section 38 , prepare the department’s annual financial statements (the department’s first annual financial statements ) for the period from the relevant day until the end of the financial year in which the department was formed. A newly formed statutory body must, under section 39 , prepare the statutory body’s annual financial statements (the statutory body’s first annual financial statements ) for the period from the statutory body’s formation day until the end of the financial year in which the statutory body was established. Subsection (4) applies if the relevant day for the department, or the formation day for the statutory body, is within 4 months before the end of the financial year for the department or statutory body. The Treasurer or a nominated officer for this section may give approval for the department or statutory body to prepare its first annual financial statements for the period— starting on the department’s relevant day, or the statutory body’s formation day; and ending on the last day of the financial year after the financial year in which the department or statutory body was formed or established. Before giving an approval under subsection (4) , the Treasurer or nominated officer must consult with the auditor-general. If the Treasurer or a nominated officer gives an approval under subsection (4) , the appropriate Minister for the department or statutory body must table in the Legislative Assembly a notice stating— the department or statutory body was formed or established; and the annual financial statements from the relevant day or formation day to the end of the financial year will be prepared and tabled as part of the annual financial statements for the next financial year. In this section— relevant day , for a newly formed department, means— if the public business of another department is redistributed to the newly formed department on a day other than the first day of a month and the other department is not abolished—the first day of the month immediately after the month in which the redistribution happened; or otherwise—the department’s formation day. (sec.40-ssec.1) A newly formed department’s accountable officer must, under section 38 , prepare the department’s annual financial statements (the department’s first annual financial statements ) for the period from the relevant day until the end of the financial year in which the department was formed. (sec.40-ssec.2) A newly formed statutory body must, under section 39 , prepare the statutory body’s annual financial statements (the statutory body’s first annual financial statements ) for the period from the statutory body’s formation day until the end of the financial year in which the statutory body was established. (sec.40-ssec.3) Subsection (4) applies if the relevant day for the department, or the formation day for the statutory body, is within 4 months before the end of the financial year for the department or statutory body. (sec.40-ssec.4) The Treasurer or a nominated officer for this section may give approval for the department or statutory body to prepare its first annual financial statements for the period— starting on the department’s relevant day, or the statutory body’s formation day; and ending on the last day of the financial year after the financial year in which the department or statutory body was formed or established. (sec.40-ssec.5) Before giving an approval under subsection (4) , the Treasurer or nominated officer must consult with the auditor-general. (sec.40-ssec.6) If the Treasurer or a nominated officer gives an approval under subsection (4) , the appropriate Minister for the department or statutory body must table in the Legislative Assembly a notice stating— the department or statutory body was formed or established; and the annual financial statements from the relevant day or formation day to the end of the financial year will be prepared and tabled as part of the annual financial statements for the next financial year. (sec.40-ssec.7) In this section— relevant day , for a newly formed department, means— if the public business of another department is redistributed to the newly formed department on a day other than the first day of a month and the other department is not abolished—the first day of the month immediately after the month in which the redistribution happened; or otherwise—the department’s formation day.

• (a) starting on the department’s relevant day, or the statutory body’s formation day; and
• (b) ending on the last day of the financial year after the financial year in which the department or statutory body was formed or established.
• (a) the department or statutory body was formed or established; and
• (b) the annual financial statements from the relevant day or formation day to the end of the financial year will be prepared and tabled as part of the annual financial statements for the next financial year.
• (a) if the public business of another department is redistributed to the newly formed department on a day other than the first day of a month and the other department is not abolished—the first day of the month immediately after the month in which the redistribution happened; or
• (b) otherwise—the department’s formation day.

sec.41 Timing for giving annual financial statements to authorised auditor

This section applies to the annual financial statements for a financial year that— a department’s accountable officer must prepare and give to the authorised auditor for the department under section 38 ; or a statutory body must prepare and give to the authorised auditor for the statutory body under section 39 . The accountable officer or statutory body must give the annual financial statements to the authorised auditor by a day agreed between the accountable officer or statutory body and the authorised auditor. The day agreed must allow the audit of the annual financial statements, and the report of the authorised auditor about the statements, to be finished no later than 2 months after the end of the financial year to which the statements relate. Subsection (5) applies if the Treasurer or under-Treasurer believes— an event that impacts multiple departments, multiple statutory bodies or multiple departments and statutory bodies has happened; and a State budget is not presented until the financial year to which it relates the event makes it impracticable for the accountable officer or statutory body to give the annual financial statements to the authorised auditor by a day that would allow the audit and report to be finished within the period mentioned in subsection (3) . The Treasurer, the under-Treasurer or a nominated officer for this section may, after consulting with the auditor-general, decide a later day by which the accountable officer or statutory body must give the annual financial statements to the authorised auditor. The later day must allow the audit of the annual financial statements, and the report about the statements, to be finished no later than 6 months after the end of the financial year to which the statements relate. If the Treasurer, the under-Treasurer or a nominated officer makes a decision under subsection (5) , the Treasurer, under-Treasurer or nominated officer must give notice of the decision to the accountable officer or statutory body and the auditor-general. An accountable officer or statutory body given a notice under subsection (7) must give the annual financial statements to the authorised auditor by the later day stated in the notice. In this section— annual financial statements includes first annual financial statements, but does not include final financial statements. (sec.41-ssec.1) This section applies to the annual financial statements for a financial year that— a department’s accountable officer must prepare and give to the authorised auditor for the department under section 38 ; or a statutory body must prepare and give to the authorised auditor for the statutory body under section 39 . (sec.41-ssec.2) The accountable officer or statutory body must give the annual financial statements to the authorised auditor by a day agreed between the accountable officer or statutory body and the authorised auditor. (sec.41-ssec.3) The day agreed must allow the audit of the annual financial statements, and the report of the authorised auditor about the statements, to be finished no later than 2 months after the end of the financial year to which the statements relate. (sec.41-ssec.4) Subsection (5) applies if the Treasurer or under-Treasurer believes— an event that impacts multiple departments, multiple statutory bodies or multiple departments and statutory bodies has happened; and a State budget is not presented until the financial year to which it relates the event makes it impracticable for the accountable officer or statutory body to give the annual financial statements to the authorised auditor by a day that would allow the audit and report to be finished within the period mentioned in subsection (3) . (sec.41-ssec.5) The Treasurer, the under-Treasurer or a nominated officer for this section may, after consulting with the auditor-general, decide a later day by which the accountable officer or statutory body must give the annual financial statements to the authorised auditor. (sec.41-ssec.6) The later day must allow the audit of the annual financial statements, and the report about the statements, to be finished no later than 6 months after the end of the financial year to which the statements relate. (sec.41-ssec.7) If the Treasurer, the under-Treasurer or a nominated officer makes a decision under subsection (5) , the Treasurer, under-Treasurer or nominated officer must give notice of the decision to the accountable officer or statutory body and the auditor-general. (sec.41-ssec.8) An accountable officer or statutory body given a notice under subsection (7) must give the annual financial statements to the authorised auditor by the later day stated in the notice. (sec.41-ssec.9) In this section— annual financial statements includes first annual financial statements, but does not include final financial statements.

• (a) a department’s accountable officer must prepare and give to the authorised auditor for the department under section 38 ; or
• (b) a statutory body must prepare and give to the authorised auditor for the statutory body under section 39 .
• (a) an event that impacts multiple departments, multiple statutory bodies or multiple departments and statutory bodies has happened; and Example of an event— a State budget is not presented until the financial year to which it relates
• (b) the event makes it impracticable for the accountable officer or statutory body to give the annual financial statements to the authorised auditor by a day that would allow the audit and report to be finished within the period mentioned in subsection (3) .

sec.42 Release of annual financial statements

A department’s accountable officer or a statutory body must not, before the annual report that includes the department’s or statutory body’s annual financial statements is tabled in the Legislative Assembly under section 63 (2) of the Act — give the annual financial statements, or a copy of them, to a person other than— the authorised auditor for the department or statutory body, the auditor-general or a person acting for the auditor-general; or the appropriate Minister for the department or statutory body, or a person acting for the appropriate Minister; or an officer or employee of the department or statutory body; or for statements for a statutory body—a member of the statutory body; or another person engaged by the department or statutory body to help in the preparation of the statements; or otherwise release the annual financial statements. However, the accountable officer or statutory body does not contravene subsection (1) by giving the annual financial statements, or a copy of them, to— a person under an authority given by the appropriate Minister for the department or statutory body; or the Treasurer under section 26 of the Act ; or another person if the accountable officer or statutory body is required or permitted under another law to give the statements or a copy to the person. In this section— annual financial statements includes final financial statements. annual report includes a final report. (sec.42-ssec.1) A department’s accountable officer or a statutory body must not, before the annual report that includes the department’s or statutory body’s annual financial statements is tabled in the Legislative Assembly under section 63 (2) of the Act — give the annual financial statements, or a copy of them, to a person other than— the authorised auditor for the department or statutory body, the auditor-general or a person acting for the auditor-general; or the appropriate Minister for the department or statutory body, or a person acting for the appropriate Minister; or an officer or employee of the department or statutory body; or for statements for a statutory body—a member of the statutory body; or another person engaged by the department or statutory body to help in the preparation of the statements; or otherwise release the annual financial statements. (sec.42-ssec.2) However, the accountable officer or statutory body does not contravene subsection (1) by giving the annual financial statements, or a copy of them, to— a person under an authority given by the appropriate Minister for the department or statutory body; or the Treasurer under section 26 of the Act ; or another person if the accountable officer or statutory body is required or permitted under another law to give the statements or a copy to the person. (sec.42-ssec.3) In this section— annual financial statements includes final financial statements. annual report includes a final report.

• (a) give the annual financial statements, or a copy of them, to a person other than— (i) the authorised auditor for the department or statutory body, the auditor-general or a person acting for the auditor-general; or (ii) the appropriate Minister for the department or statutory body, or a person acting for the appropriate Minister; or (iii) an officer or employee of the department or statutory body; or (iv) for statements for a statutory body—a member of the statutory body; or (v) another person engaged by the department or statutory body to help in the preparation of the statements; or
• (i) the authorised auditor for the department or statutory body, the auditor-general or a person acting for the auditor-general; or
• (ii) the appropriate Minister for the department or statutory body, or a person acting for the appropriate Minister; or
• (iii) an officer or employee of the department or statutory body; or
• (iv) for statements for a statutory body—a member of the statutory body; or
• (v) another person engaged by the department or statutory body to help in the preparation of the statements; or
• (b) otherwise release the annual financial statements.
• (i) the authorised auditor for the department or statutory body, the auditor-general or a person acting for the auditor-general; or
• (ii) the appropriate Minister for the department or statutory body, or a person acting for the appropriate Minister; or
• (iii) an officer or employee of the department or statutory body; or
• (iv) for statements for a statutory body—a member of the statutory body; or
• (v) another person engaged by the department or statutory body to help in the preparation of the statements; or
• (a) a person under an authority given by the appropriate Minister for the department or statutory body; or
• (b) the Treasurer under section 26 of the Act ; or
• (c) another person if the accountable officer or statutory body is required or permitted under another law to give the statements or a copy to the person.

sec.43 Statutory bodies to consider authorised auditors’ reports and comments, observations and suggestions

At the first ordinary meeting held by a statutory body after it receives, from the authorised auditor for the statutory body, its annual financial statements and the authorised auditor’s report on the statements, the statutory body must consider the statements and the report. If the report contains comments, observations or suggestions about anything arising out of an audit, the statutory body must— consider the comments, observations or suggestions; and if the statutory body believes it is appropriate to take a particular action in response to the comments, observations or suggestions—take the action. (sec.43-ssec.1) At the first ordinary meeting held by a statutory body after it receives, from the authorised auditor for the statutory body, its annual financial statements and the authorised auditor’s report on the statements, the statutory body must consider the statements and the report. (sec.43-ssec.2) If the report contains comments, observations or suggestions about anything arising out of an audit, the statutory body must— consider the comments, observations or suggestions; and if the statutory body believes it is appropriate to take a particular action in response to the comments, observations or suggestions—take the action.

• (a) consider the comments, observations or suggestions; and
• (b) if the statutory body believes it is appropriate to take a particular action in response to the comments, observations or suggestions—take the action.

sec.44 Final financial statements for abolished departments— Act , s 62

This section prescribes, for section 62 (1) of the Act , requirements for preparing final financial statements for an abolished department. An abolished department’s former accountable officer must prepare the abolished department’s final financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. The former accountable officer and the former chief finance officer for an abolished department must certify on the final financial statements whether, in their opinion— the prescribed requirements for establishing and maintaining the abolished department’s resource management systems have been complied with in all material respects; and the statements present a true and fair view, in accordance with the prescribed accounting standards, of— the abolished department’s transactions for the final period; and the abolished department’s financial position at the end of the final period. The former accountable officer must give the final financial statements to the auditor-general by a day agreed between the officer and the auditor-general. (sec.44-ssec.1) This section prescribes, for section 62 (1) of the Act , requirements for preparing final financial statements for an abolished department. (sec.44-ssec.2) An abolished department’s former accountable officer must prepare the abolished department’s final financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. (sec.44-ssec.3) The former accountable officer and the former chief finance officer for an abolished department must certify on the final financial statements whether, in their opinion— the prescribed requirements for establishing and maintaining the abolished department’s resource management systems have been complied with in all material respects; and the statements present a true and fair view, in accordance with the prescribed accounting standards, of— the abolished department’s transactions for the final period; and the abolished department’s financial position at the end of the final period. (sec.44-ssec.4) The former accountable officer must give the final financial statements to the auditor-general by a day agreed between the officer and the auditor-general.

• (a) the prescribed requirements for establishing and maintaining the abolished department’s resource management systems have been complied with in all material respects; and
• (b) the statements present a true and fair view, in accordance with the prescribed accounting standards, of— (i) the abolished department’s transactions for the final period; and (ii) the abolished department’s financial position at the end of the final period.
• (i) the abolished department’s transactions for the final period; and
• (ii) the abolished department’s financial position at the end of the final period.
• (i) the abolished department’s transactions for the final period; and
• (ii) the abolished department’s financial position at the end of the final period.

sec.45 Final financial statements for abolished statutory bodies— Act , s 62

This section prescribes, for section 62 (1) of the Act , requirements for preparing final financial statements for an abolished statutory body. The administering department for an abolished statutory body must prepare the abolished statutory body’s final financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. The former chairperson of, and the former responsible person for, an abolished statutory body must certify on the final financial statements whether, in their opinion— the prescribed requirements for establishing and maintaining the abolished statutory body’s resource management systems have been complied with in all material respects; and the statements present a true and fair view, in accordance with the prescribed accounting standards, of— the abolished statutory body’s transactions for the final period; and the abolished statutory body’s financial position at the end of the final period. The former appropriate Minister for the abolished statutory body must give the statements to the auditor-general by a day agreed between the former appropriate Minister and the auditor-general. In this section— former chairperson , of an abolished statutory body, means— if the person who was the chairperson of the statutory body immediately before it was abolished is available to act—that person; or otherwise—the person approved by the Treasurer or a nominated officer for this provision. (sec.45-ssec.1) This section prescribes, for section 62 (1) of the Act , requirements for preparing final financial statements for an abolished statutory body. (sec.45-ssec.2) The administering department for an abolished statutory body must prepare the abolished statutory body’s final financial statements in accordance with the minimum reporting requirements stated in the financial reporting requirements document. (sec.45-ssec.3) The former chairperson of, and the former responsible person for, an abolished statutory body must certify on the final financial statements whether, in their opinion— the prescribed requirements for establishing and maintaining the abolished statutory body’s resource management systems have been complied with in all material respects; and the statements present a true and fair view, in accordance with the prescribed accounting standards, of— the abolished statutory body’s transactions for the final period; and the abolished statutory body’s financial position at the end of the final period. (sec.45-ssec.4) The former appropriate Minister for the abolished statutory body must give the statements to the auditor-general by a day agreed between the former appropriate Minister and the auditor-general. (sec.45-ssec.5) In this section— former chairperson , of an abolished statutory body, means— if the person who was the chairperson of the statutory body immediately before it was abolished is available to act—that person; or otherwise—the person approved by the Treasurer or a nominated officer for this provision.

• (a) the prescribed requirements for establishing and maintaining the abolished statutory body’s resource management systems have been complied with in all material respects; and
• (b) the statements present a true and fair view, in accordance with the prescribed accounting standards, of— (i) the abolished statutory body’s transactions for the final period; and (ii) the abolished statutory body’s financial position at the end of the final period.
• (i) the abolished statutory body’s transactions for the final period; and
• (ii) the abolished statutory body’s financial position at the end of the final period.
• (i) the abolished statutory body’s transactions for the final period; and
• (ii) the abolished statutory body’s financial position at the end of the final period.
• (a) if the person who was the chairperson of the statutory body immediately before it was abolished is available to act—that person; or
• (b) otherwise—the person approved by the Treasurer or a nominated officer for this provision.

Annual reports and final reports

sec.46 Preparation of annual reports generally— Act , s 63

This section states, for section 63 (1) of the Act , the way a department’s accountable officer or a statutory body must prepare an annual report of the department or statutory body, other than a final report. A department’s accountable officer or a statutory body must, for each financial year, prepare an annual report in accordance with the annual report requirements document. The annual report must contain a copy of the following for the department or statutory body— the annual financial statements, audited by the authorised auditor for the department or statutory body; the certification of the annual financial statements; the authorised auditor’s report about the annual financial statements; information on the performance of the department or statutory body required under the annual report requirements document. An accountable officer or statutory body may prepare an annual report, including the annual financial statements contained in the report, in electronic form if— copies of the report are also available in paper form; and the electronic form of the report clearly states that copies of the report are also available in paper form and how the copies may be obtained. (sec.46-ssec.1) This section states, for section 63 (1) of the Act , the way a department’s accountable officer or a statutory body must prepare an annual report of the department or statutory body, other than a final report. (sec.46-ssec.2) A department’s accountable officer or a statutory body must, for each financial year, prepare an annual report in accordance with the annual report requirements document. (sec.46-ssec.3) The annual report must contain a copy of the following for the department or statutory body— the annual financial statements, audited by the authorised auditor for the department or statutory body; the certification of the annual financial statements; the authorised auditor’s report about the annual financial statements; information on the performance of the department or statutory body required under the annual report requirements document. (sec.46-ssec.4) An accountable officer or statutory body may prepare an annual report, including the annual financial statements contained in the report, in electronic form if— copies of the report are also available in paper form; and the electronic form of the report clearly states that copies of the report are also available in paper form and how the copies may be obtained.

• (a) the annual financial statements, audited by the authorised auditor for the department or statutory body;
• (b) the certification of the annual financial statements;
• (c) the authorised auditor’s report about the annual financial statements;
• (d) information on the performance of the department or statutory body required under the annual report requirements document.
• (a) copies of the report are also available in paper form; and
• (b) the electronic form of the report clearly states that copies of the report are also available in paper form and how the copies may be obtained.

sec.47 Provision and tabling of annual reports— Act , s 63

This section states— for section 63 (1) of the Act —when a department’s accountable officer or a statutory body must give an annual report to the appropriate Minister for the department or statutory body; and for section 63 (2) of the Act —when the annual report must be tabled in the Legislative Assembly. A department’s accountable officer or a statutory body must give an annual report for a financial year to the appropriate Minister for the department or statutory body by a day agreed between the accountable officer or statutory body and the appropriate Minister. The day agreed must allow the annual report to be tabled in the Legislative Assembly within 3 months after the end of the financial year (the tabling period ). The appropriate Minister may extend or further extend, for the financial year, the tabling period by notice given to the department’s accountable officer or the statutory body. However, if the appropriate Minister extends the tabling period to a period of more than 6 months after the end of the financial year, the appropriate Minister must, within 14 days after giving the extension, table in the Legislative Assembly a notice stating— the report is being tabled late; and the length of the delay; and the reasons for the delay. The appropriate Minister must table the annual report in the Legislative Assembly within the tabling period mentioned in subsection (3) or extended under subsection (4) . This section does not apply in relation to a final report. (sec.47-ssec.1) This section states— for section 63 (1) of the Act —when a department’s accountable officer or a statutory body must give an annual report to the appropriate Minister for the department or statutory body; and for section 63 (2) of the Act —when the annual report must be tabled in the Legislative Assembly. (sec.47-ssec.2) A department’s accountable officer or a statutory body must give an annual report for a financial year to the appropriate Minister for the department or statutory body by a day agreed between the accountable officer or statutory body and the appropriate Minister. (sec.47-ssec.3) The day agreed must allow the annual report to be tabled in the Legislative Assembly within 3 months after the end of the financial year (the tabling period ). (sec.47-ssec.4) The appropriate Minister may extend or further extend, for the financial year, the tabling period by notice given to the department’s accountable officer or the statutory body. (sec.47-ssec.5) However, if the appropriate Minister extends the tabling period to a period of more than 6 months after the end of the financial year, the appropriate Minister must, within 14 days after giving the extension, table in the Legislative Assembly a notice stating— the report is being tabled late; and the length of the delay; and the reasons for the delay. (sec.47-ssec.6) The appropriate Minister must table the annual report in the Legislative Assembly within the tabling period mentioned in subsection (3) or extended under subsection (4) . (sec.47-ssec.7) This section does not apply in relation to a final report.

• (a) for section 63 (1) of the Act —when a department’s accountable officer or a statutory body must give an annual report to the appropriate Minister for the department or statutory body; and
• (b) for section 63 (2) of the Act —when the annual report must be tabled in the Legislative Assembly.
• (a) the report is being tabled late; and
• (b) the length of the delay; and
• (c) the reasons for the delay.

sec.48 Consolidated reports

This section applies if a Minister is the appropriate Minister for a number of statutory bodies having the same financial year. The appropriate Minister may prepare a consolidated report comprising the annual reports of each of the statutory bodies for a particular financial year. If the appropriate Minister prepares a consolidated report, section 47 (6) does not apply in relation to the tabling of the report or the annual reports of the statutory bodies. Instead, the appropriate Minister must— table the consolidated report in the Legislative Assembly within 1 month after receiving the last of the annual reports for the statutory bodies; or incorporate the consolidated report in— the annual report of the department administered by the appropriate Minister; or the annual report of a statutory body helping the Minister in administering the Act or Acts under which the statutory bodies are established. If the appropriate Minister acts under subsection (4) (b) (ii) , the Minister must, despite section 47 (6) , table the statutory body’s annual report in the Legislative Assembly within 1 month after receiving the last of the annual reports for the statutory bodies. If the Minister tables in the Legislative Assembly a consolidated report more than 4 months after the end of the statutory bodies’ financial year, the Minister must also table a notice stating— the report is being tabled late; and the length of the delay; and the reasons for the delay. (sec.48-ssec.1) This section applies if a Minister is the appropriate Minister for a number of statutory bodies having the same financial year. (sec.48-ssec.2) The appropriate Minister may prepare a consolidated report comprising the annual reports of each of the statutory bodies for a particular financial year. (sec.48-ssec.3) If the appropriate Minister prepares a consolidated report, section 47 (6) does not apply in relation to the tabling of the report or the annual reports of the statutory bodies. (sec.48-ssec.4) Instead, the appropriate Minister must— table the consolidated report in the Legislative Assembly within 1 month after receiving the last of the annual reports for the statutory bodies; or incorporate the consolidated report in— the annual report of the department administered by the appropriate Minister; or the annual report of a statutory body helping the Minister in administering the Act or Acts under which the statutory bodies are established. (sec.48-ssec.5) If the appropriate Minister acts under subsection (4) (b) (ii) , the Minister must, despite section 47 (6) , table the statutory body’s annual report in the Legislative Assembly within 1 month after receiving the last of the annual reports for the statutory bodies. (sec.48-ssec.6) If the Minister tables in the Legislative Assembly a consolidated report more than 4 months after the end of the statutory bodies’ financial year, the Minister must also table a notice stating— the report is being tabled late; and the length of the delay; and the reasons for the delay.

• (a) table the consolidated report in the Legislative Assembly within 1 month after receiving the last of the annual reports for the statutory bodies; or
• (b) incorporate the consolidated report in— (i) the annual report of the department administered by the appropriate Minister; or (ii) the annual report of a statutory body helping the Minister in administering the Act or Acts under which the statutory bodies are established.
• (i) the annual report of the department administered by the appropriate Minister; or
• (ii) the annual report of a statutory body helping the Minister in administering the Act or Acts under which the statutory bodies are established.
• (i) the annual report of the department administered by the appropriate Minister; or
• (ii) the annual report of a statutory body helping the Minister in administering the Act or Acts under which the statutory bodies are established.
• (a) the report is being tabled late; and
• (b) the length of the delay; and
• (c) the reasons for the delay.

sec.49 Annual reports of newly formed departments or statutory bodies

A newly formed department’s accountable officer must, under section 46 , prepare the newly formed department’s annual report (the department’s first annual report ) for the period from the department’s formation day until the end of the financial year in which the department was formed. A newly formed statutory body must, under section 46 , prepare the statutory body’s annual report (the statutory body’s first annual report ) for the period from the statutory body’s formation day until the end of the financial year in which the statutory body was established. Subsection (4) applies if the formation day for the department or statutory body is within 4 months before the end of a financial year for the department or statutory body. The Treasurer or a nominated officer for this section may give approval for the department or statutory body to prepare its first annual report for the period from the department’s or statutory body’s formation day until the end of the financial year after the financial year in which the department or statutory body was formed or established. Before giving an approval under subsection (4) , the Treasurer or nominated officer must consult with— the auditor-general; and the Premier. If the Treasurer or a nominated officer gives an approval under subsection (4) , the appropriate Minister for the newly formed department or newly formed statutory body must table in the Legislative Assembly a notice stating— the department or statutory body was formed or established; and the annual report from the formation day to the end of the financial year will be prepared and tabled as part of the annual report for the next financial year. (sec.49-ssec.1) A newly formed department’s accountable officer must, under section 46 , prepare the newly formed department’s annual report (the department’s first annual report ) for the period from the department’s formation day until the end of the financial year in which the department was formed. (sec.49-ssec.2) A newly formed statutory body must, under section 46 , prepare the statutory body’s annual report (the statutory body’s first annual report ) for the period from the statutory body’s formation day until the end of the financial year in which the statutory body was established. (sec.49-ssec.3) Subsection (4) applies if the formation day for the department or statutory body is within 4 months before the end of a financial year for the department or statutory body. (sec.49-ssec.4) The Treasurer or a nominated officer for this section may give approval for the department or statutory body to prepare its first annual report for the period from the department’s or statutory body’s formation day until the end of the financial year after the financial year in which the department or statutory body was formed or established. (sec.49-ssec.5) Before giving an approval under subsection (4) , the Treasurer or nominated officer must consult with— the auditor-general; and the Premier. (sec.49-ssec.6) If the Treasurer or a nominated officer gives an approval under subsection (4) , the appropriate Minister for the newly formed department or newly formed statutory body must table in the Legislative Assembly a notice stating— the department or statutory body was formed or established; and the annual report from the formation day to the end of the financial year will be prepared and tabled as part of the annual report for the next financial year.

• (a) the auditor-general; and
• (b) the Premier.
• (a) the department or statutory body was formed or established; and
• (b) the annual report from the formation day to the end of the financial year will be prepared and tabled as part of the annual report for the next financial year.

sec.50 Final reports of abolished departments or statutory bodies— Act , s 63

This section states, for section 63 of the Act — the way an abolished department’s former accountable officer, or the administering department for an abolished statutory body, must prepare a final report of the department or statutory body; and when the former accountable officer or administering department must give the final report to the former appropriate Minister for the department or statutory body; and when the final report must be tabled in the Legislative Assembly. An abolished department’s former accountable officer, or the administering department for an abolished statutory body, must, within 1 month after the auditor-general gives a report about the final financial statements of the abolished department or abolished statutory body to the former appropriate Minister— prepare the final report for the abolished department or abolished statutory body; and give the final report to the former appropriate Minister for the abolished department or abolished statutory body. In preparing the final report, the former accountable officer or administering department must comply with the annual report requirements document. The final report must contain a copy of the following for the abolished department or abolished statutory body— the final financial statements, audited by the auditor-general; the certification of the final financial statements; the report of the auditor-general about the final financial statements; information on the performance of the department or statutory body required under the annual report requirements document. The former accountable officer or administering department may prepare the final report, including the final financial statements contained in the report, in electronic form if— copies of the report are also available in paper form; and the electronic form of the report clearly states that copies of the report are also available in paper form and how the copies may be obtained. The former appropriate Minister must table the final report in the Legislative Assembly within 14 days after receiving it. If the former appropriate Minister tables the final report more than 14 days after receiving it, the former appropriate Minister must also table in the Legislative Assembly a notice stating— the report is being tabled late; and the length of the delay; and the reasons for the delay. (sec.50-ssec.1) This section states, for section 63 of the Act — the way an abolished department’s former accountable officer, or the administering department for an abolished statutory body, must prepare a final report of the department or statutory body; and when the former accountable officer or administering department must give the final report to the former appropriate Minister for the department or statutory body; and when the final report must be tabled in the Legislative Assembly. (sec.50-ssec.2) An abolished department’s former accountable officer, or the administering department for an abolished statutory body, must, within 1 month after the auditor-general gives a report about the final financial statements of the abolished department or abolished statutory body to the former appropriate Minister— prepare the final report for the abolished department or abolished statutory body; and give the final report to the former appropriate Minister for the abolished department or abolished statutory body. (sec.50-ssec.3) In preparing the final report, the former accountable officer or administering department must comply with the annual report requirements document. (sec.50-ssec.4) The final report must contain a copy of the following for the abolished department or abolished statutory body— the final financial statements, audited by the auditor-general; the certification of the final financial statements; the report of the auditor-general about the final financial statements; information on the performance of the department or statutory body required under the annual report requirements document. (sec.50-ssec.5) The former accountable officer or administering department may prepare the final report, including the final financial statements contained in the report, in electronic form if— copies of the report are also available in paper form; and the electronic form of the report clearly states that copies of the report are also available in paper form and how the copies may be obtained. (sec.50-ssec.6) The former appropriate Minister must table the final report in the Legislative Assembly within 14 days after receiving it. (sec.50-ssec.7) If the former appropriate Minister tables the final report more than 14 days after receiving it, the former appropriate Minister must also table in the Legislative Assembly a notice stating— the report is being tabled late; and the length of the delay; and the reasons for the delay.

• (a) the way an abolished department’s former accountable officer, or the administering department for an abolished statutory body, must prepare a final report of the department or statutory body; and
• (b) when the former accountable officer or administering department must give the final report to the former appropriate Minister for the department or statutory body; and
• (c) when the final report must be tabled in the Legislative Assembly.
• (a) prepare the final report for the abolished department or abolished statutory body; and
• (b) give the final report to the former appropriate Minister for the abolished department or abolished statutory body.
• (a) the final financial statements, audited by the auditor-general;
• (b) the certification of the final financial statements;
• (c) the report of the auditor-general about the final financial statements;
• (d) information on the performance of the department or statutory body required under the annual report requirements document.
• (a) copies of the report are also available in paper form; and
• (b) the electronic form of the report clearly states that copies of the report are also available in paper form and how the copies may be obtained.
• (a) the report is being tabled late; and
• (b) the length of the delay; and
• (c) the reasons for the delay.

Provision about tabling documents