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Fair Work Commission Rules 2024
16Lodging documents by email
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16 Lodging documents by email
(1) A person may lodge a document that is required or permitted to be lodged with the FWC under these Rules by emailing the document:
(a) if paragraph (b) does not apply—to an email address approved by the General Manager for the lodgment of documents by email; or
(b) if the email is in relation to a matter allocated to a FWC Member—to the email address of the FWC Member’s chambers approved by the General Manager.
Note: In 2024, the email addresses approved for lodgment of documents and for FWC Members’ chambers were available on the FWC’s website (http://www.fwc.gov.au).
(2) If a document is lodged by email:
(a) the document must be attached to the email:
(i) for a statutory declaration—as a PDF or an image format approved by the General Manager; and
(ii) for any other document—as an attachment in Word, RTF or PDF format or another format approved by the General Manager; and
(iii) without any security restrictions; and
(b) the covering email must state:
(i) the name, address and telephone number of the natural person sending the email; and
(ii) an email address to which the FWC can send notices or other documentation; and
(iii) if the document is an application commencing a matter—that fact; and
(iv) if the document relates to an existing matter—the matter number given to the matter by the FWC; and
(c) the person must either:
(i) retain the email as a “sent item” showing the email address to which the email was sent and the date and time that it was sent; or
(ii) retain a “delivered” statement or a “read receipt” showing the email address to which the email was sent and the date and time that it was delivered or read; and
(d) the person must produce the retained document if required by the FWC.
Note: The statutory declaration must be signed and witnessed.
(3) If a document lodged in accordance with this rule is an application commencing a matter:
(a) the General Manager must send an acknowledgment of lodgment, by email, to the person lodging the document; and
(b) the application is not taken to have been lodged until the acknowledgment of lodgment has been sent; and
(c) once the acknowledgment of lodgment has been sent, the application is taken to have been lodged at the time it was received electronically by the FWC.