16Lodging documents by email

16  Lodging documents by email  (1) A person may lodge a document that is required or permitted to be lodged with the FWC under these Rules by emailing the document:  (a) if paragraph (b) does not apply—to an email address approved by the General Manager for the lodgment of documents by email; or  (b) if the email is in relation to a matter allocated to a FWC Member—to the email address of the FWC Member’s chambers approved by the General Manager. Note: In 2024, the email addresses approved for lodgment of documents and for FWC Members’ chambers were available on the FWC’s website (http://www.fwc.gov.au).  (2) If a document is lodged by email:  (a) the document must be attached to the email:  (i) for a statutory declaration—as a PDF or an image format approved by the General Manager; and  (ii) for any other document—as an attachment in Word, RTF or PDF format or another format approved by the General Manager; and  (iii) without any security restrictions; and  (b) the covering email must state:  (i) the name, address and telephone number of the natural person sending the email; and  (ii) an email address to which the FWC can send notices or other documentation; and  (iii) if the document is an application commencing a matter—that fact; and  (iv) if the document relates to an existing matter—the matter number given to the matter by the FWC; and  (c) the person must either:  (i) retain the email as a “sent item” showing the email address to which the email was sent and the date and time that it was sent; or  (ii) retain a “delivered” statement or a “read receipt” showing the email address to which the email was sent and the date and time that it was delivered or read; and  (d) the person must produce the retained document if required by the FWC. Note: The statutory declaration must be signed and witnessed.  (3) If a document lodged in accordance with this rule is an application commencing a matter:  (a) the General Manager must send an acknowledgment of lodgment, by email, to the person lodging the document; and  (b) the application is not taken to have been lodged until the acknowledgment of lodgment has been sent; and  (c) once the acknowledgment of lodgment has been sent, the application is taken to have been lodged at the time it was received electronically by the FWC.