Part 8Service of documents in specific circumstances

## Part 1—Preliminary #### 1 Name of Rules These Rules are the Fair Work Commission Rules 2013. #### 3 Authority These Rules are made under the Fair Work Act 2009. #### 5 Definitions > Note: A number of expressions included in this instrument are defined in the Act, including sexual harassment FWC application. In these Rules: > Act means the Fair Work Act 2009. > approved form means a form approved by the President under rule 8. > business day means a day other than a Saturday, a Sunday or a public or bank holiday in the place concerned. > Commission means the Fair Work Commission. > Commission Member means the President, a Vice President, a Deputy President, a Commissioner or an Expert Panel Member. > FW (RO) Act means the Fair Work (Registered Organisations) Act 2009. > general protections application means an application under section 365 or 372 of the Act for the Commission to deal with a dispute. > nominated representative, of a party to a matter, means a person that the party has nominated, by notice to the Commission, as a representative of the party in respect of the matter. > Regulations means the Fair Work Regulations 2009. > Transitional Act means the Fair Work (Transitional Provisions and Consequential Amendments) Act 2009. > unfair dismissal application means an application under subsection 394(1) of the Act for a remedy for unfair dismissal. > unlawful termination FWC application means an application under section 773 of the Act for the Commission to deal with a dispute that relates to dismissal. > Workplace Advice Service means the free legal assistance program facilitated by the Commission. #### 6 Dispensing with rules and orders inconsistent with rules (1) The Commission may dispense with compliance with any provision of these Rules, either before or after the occasion for compliance arises. (2) The Commission may make an order that is inconsistent with these Rules and if it does so, the order will prevail. > Note: An order of the Commission may be given in the form of a direction. #### 7 Application for directions on procedure (1) A person who wants to initiate a matter, or take a step in a matter, may apply to the Commission for directions about the procedure to be followed in relation to the matter if: (a) the procedure is not prescribed by the Act, the Regulations, these Rules or by or under any other Act or regulations; or (b) the person is in doubt about the proper procedure to follow. > Note: The application must be in the approved form—see subrule 8(2). (2) Any action taken in accordance with a direction of the Commission made in response to an application under subrule (1) is regular and sufficient. ## Part 2—Forms and applications #### 8 Approved forms (1) The President may approve forms for these Rules. (2) If the President approves a form for a particular purpose, then subject to these Rules, the approved form must be used for the purpose. (3) If there is no form approved for a particular purpose, approved form F1—Application (No specific form) must be used. (4) The President must ensure that approved forms are publicly available. (5) If these Rules require that an approved form be used, it is sufficient compliance if a document is substantially in accordance with the approved form. #### 9 Telephone applications (1) This rule applies to a person wanting to: (a) make an application under section 365 of the Act to the Commission; or (b) make an unfair dismissal application to the Commission. (2) The person may, as an alternative to lodging the application in the approved form, make the application by telephone to a telephone number approved for that purpose by the General Manager. > Note: The telephone numbers approved by the General Manager for making a telephone application are available at www.fwc.gov.au. (3) The Commission must prepare a written application for the person, based on the telephone application, and give the written application to the person. (4) The person must, within 14 calendar days after the day on which the Commission gives the written application to the person, complete and sign the written application and lodge it with the Commission and: (a) pay: (i) for an application under section 365 of the Act—the fee mentioned in regulation 3.02 of the Regulations; or (ii) for an application under section 394 of the Act—the fee mentioned in regulation 3.07 of the Regulations; or (b) apply for a waiver of the fee. (5) If the person applies for a waiver, and the Commission refuses that application, the person must pay the application fee within 7 calendar days of being notified of the refusal by the Commission. (6) If: (a) either: (i) the person pays the application fee; or (ii) the Commission approves a fee waiver; and (b) the person completes and signs the written application and lodges it with the Commission; the application is taken to have been made on the day that the person telephones the Commission to make the application in accordance with subrule (2). (7) The process of telephoning the Commission in accordance with subrule (2), and lodging the completed and signed written application, are taken to be the application. #### 10 Discontinuance (1) An applicant in an application before the Commission may discontinue the application at any time. (2) To discontinue the application, the applicant must notify the Commission by: (a) lodging a notice of discontinuance; or (b) advising the Commission, or a member of the staff of the Commission, by letter, email, fax or telephone, or orally in person, that the applicant: (i) wishes to discontinue the application; or (ii) has settled the application; or (iii) wishes to withdraw the application; or (iv) no longer needs the Commission to deal with the application; or (c) advising the Commission of the discontinuance during the course of a conference or hearing. > Note 1: For paragraph (a), the notice of discontinuance must be in the approved form—see subrule 8(2). > Note 2: The Commission prefers applicants to advise it of the discontinuance of a matter by lodging a notice of discontinuance in the approved form. > Note 3: See subregulations 3.02(8), 3.03(8), 3.07(8) and 6.07A(8) of the Regulations in relation to the refund of an application fee when an application is discontinued. (3) To remove any doubt, this rule does not prevent the Commission from dismissing an application on its own initiative. #### 10A Making of sexual harassment FWC applications (1) This rule is made for the purposes of paragraph 527F(4)(a) of the Act. (2) A sexual harassment FWC application may be made by: (a) 2 or more persons of the kind referred to in subrule (3) acting jointly; or (b) a single industrial association that is entitled to represent the industrial interests of 2 or more persons who allege they have been sexually harassed in contravention of Division 2 of Part 3‑5A of the Act; but only if the application is made in relation to the same alleged contravention, or related alleged contraventions, of that Division. (3) For paragraph (2)(a), the persons are as follows: (a) a person (an aggrieved person) who alleges they have been sexually harassed in contravention of Division 2 of Part 3‑5A of the Act; (b) an industrial association that is entitled to represent the industrial interests of an aggrieved person. ## Part 3—Representation #### 11 Notice—lawyer or paid agent acting, or ceasing to act, for person in relation to matters before Commission (1) If a person wants to advise the Commission that a lawyer or paid agent acts for the person in relation to a matter before the Commission, the person must lodge a notice with the Commission. > Note 1: A person may want to lodge a notice under this subrule (and serve the notice in accordance with rule 41) so that: (a) a lawyer or paid agent acting for the person is copied into information relating to the matter; or (b) all other parties to the matter are given notice that costs are being incurred by the person for which a party (or their lawyer or paid agent) could be liable if an order for costs is made against them by the Commission. > Note 2: A notice must be in the approved form—see subrule 8(2). (2) If: (a) a person has lodged a notice under subrule (1) about a lawyer or paid agent in relation to a matter before the Commission; and (b) the lawyer or paid agent of the person ceases to act for the person in relation to the matter; the person must lodge a notice with the Commission advising that the lawyer or paid agent has ceased to act for the person in relation to the matter. > Note: A notice must be in the approved form—see subrule 8(2). #### 12 Representation by lawyers and paid agents (1) For the purposes of subsection 596(1) of the Act, in any matter before the Commission, a person: (a) must not, without the permission of the Commission, be represented in the matter by a lawyer or paid agent participating in a conference or hearing relating to the matter; but (b) may otherwise, without the permission of the Commission, be represented by a lawyer or paid agent in the matter. > Note: See subsection 596(4) of the Act for when a person is taken not to be represented by a lawyer or paid agent for the purposes of that section. (2) Despite paragraph (1)(a), a person may, without the permission of the Commission, be represented in a matter by a lawyer or paid agent: (a) participating in a conference or hearing in relation to the following: (i) a matter arising under Part 2‑3 of the Act (modern awards); (ii) a matter arising under Part 2‑5 of the Act (workplace determinations); (iii) a matter arising under Part 2‑6 of the Act (minimum wages); (iiia) a matter arising under Part 2‑7 of the Act (equal remuneration); (iv) a matter arising under section 510 or 512 of the Act (entry permits); and (b) participating in a conference conducted by a member of the staff of the Commission, whether or not under delegation, in relation to the following: (i) an application under section 394 of the Act for an unfair dismissal remedy; (ia) a sexual harassment FWC application; (ii) an application under section 789FC of the Act for an order under section 789FF of the Act to stop bullying or sexual harassment. (3) Despite anything in this rule, the Commission may, in relation to a matter before the Commission, direct that a person is not to be represented in the matter by a lawyer or paid agent except with the permission of the Commission. (4) To avoid doubt, nothing in paragraph (2)(b) is to be taken as permitting a person to be represented in a matter by a lawyer or paid agent participating in a conference before a Commission Member in relation to a sexual harassment FWC application or an application under section 394 or 789FC of the Act without the permission of the Commission. #### 12A Notice—proposed representation in a conference or hearing (1) If: (a) a person proposes to be represented in a matter before the Commission by a lawyer or paid agent participating in a conference or hearing relating to the matter; and (b) the participation requires permission under rule 12; the person must lodge a notice with the Commission informing the Commission that the person will seek the Commission’s permission for a lawyer or paid agent to participate in the conference or hearing. > Note 1: The notice must be in the approved form—see subrule 8(2). > Note 2: See subsection 596(4) of the Act for when a person is taken not to be represented by a lawyer or paid agent for the purposes of that section. (2) The Commission may permit a person to be represented by a lawyer or paid agent in a matter before the Commission even if the person fails to comply with subrule (1). ## Part 4—Lodging documents: general requirements #### 13 General requirements for lodging documents (1) A document lodged with the Commission must: (a) either: (i) be on white A4 size paper; or (ii) if the document is being lodged by email or using the Commission’s electronic lodgment facilities—have an A4 page layout; and (b) be typewritten, clearly written or clearly reproduced. (2) A document must be lodged with the Commission by: (a) physically delivering the document to an office of the Commission between 9 am and 5 pm on a business day; or (b) sending the document by post to an office of the Commission; or (c) emailing the document in accordance with rule 14; or (d) using the Commission’s electronic lodgment facilities in accordance with rule 15; or (e) faxing the document in accordance with rule 16. > Note: The addresses of the Commission’s offices are available at www.fwc.gov.au. #### 14 Lodging documents by email (1) A document that is required or permitted to be lodged with the Commission under these Rules may be lodged by emailing the document to an email address approved by the General Manager for the lodgment of documents by email. > Note: The email addresses approved for lodgment of documents are available at www.fwc.gov.au. (2) However, if a matter has been allocated to a Commission Member, a document lodged by email in relation to the matter must be emailed to the email address of the Commission Member’s chambers approved by the General Manager. > Note: The approved email addresses for Commission Members’ chambers are available at www.fwc.gov.au. (3) If a document is lodged by email: (a) the document must be attached to the email: (i) for a statutory declaration—as a PDF or other image format approved by the General Manager; and (ii) for any other document—as an attachment in Word, RTF or PDF format or another format approved by the General Manager; and (iii) without any security restrictions; and (b) the covering email must state: (i) the name, address, telephone number and fax number (if any) of the natural person sending the email; and (ii) an email address to which the Commission can send notices or other documentation; and (iii) if the document is an application commencing a matter—that fact; and (iv) if the document relates to an existing matter—the matter number given to the matter by the Commission. > Note: For subparagraph (a)(i), the statutory declaration must be signed and witnessed. (4) If a document lodged in accordance with this rule is an application commencing a matter: (a) the General Manager must send an acknowledgment of lodgment, by email, to the person lodging the document; and (b) the application is not taken to have been lodged until the acknowledgment of lodgment mentioned in paragraph (a) has been sent; and (c) once the acknowledgment of lodgment mentioned in paragraph (a) has been sent, the application is taken to have been lodged at the time it was received electronically by the Commission. (5) A person who lodges a document by email must: (a) retain a paper copy of the document; and (b) retain a paper copy of either: (i) a receipt indicating the document was delivered to the Commission; or (ii) the email as a “sent item” showing the transmission address and the date and time of transmission; and (c) produce the paper copies of the documents retained under paragraphs (a) and (b) if directed to so by the Commission. #### 15 Lodging documents using the Commission’s electronic lodgment facilities (1) A document that is required or permitted to be lodged with the Commission under these Rules may be lodged using the Commission’s electronic lodgment facilities in accordance with the instructions provided by the Commission for the use of those facilities. > Note: Web‑based forms and eFiling facilities are available at www.fwc.gov.au. (2) If a document lodged in accordance with this rule is an application commencing a matter: (a) the General Manager must send an acknowledgment of lodgment, by email, to the person lodging the document; and (b) the application is not taken to have been lodged until the acknowledgment of lodgment mentioned in paragraph (a) has been sent; and (c) once the acknowledgment of lodgment mentioned in paragraph (a) has been sent, the application is taken to have been lodged at the time it was received electronically by the Commission. #### 16 Lodging documents by fax (1) A document that is required or permitted to be lodged with the Commission under these Rules may be lodged by fax sent to the fax number approved by the General Manager for the lodgment of documents by fax. > Note: The fax numbers approved for lodgment of documents by fax are available at www.fwc.gov.au. (2) A document sent to the Commission by fax must be accompanied by a cover sheet clearly stating: (a) the sender’s name, postal address, document exchange number (if any), telephone number and fax number; and (b) the number of pages transmitted; and (c) if the document is an application commencing a matter—that fact; and (d) if the document relates to an existing matter—the matter number allocated to the matter by the Commission. (3) A person who lodges a document by fax must: (a) keep the original document and the transmission report evidencing successful transmission; and (b) produce the original document or the transmission report if directed to do so by the Commission or the General Manager. (4) If the Commission or the General Manager directs that the original document be produced, the first page of the document must be endorsed with: (a) a statement that the document is the original of a document sent by fax; and (b) the date that the document was sent by fax. #### 17 Documents to be signed and dated (1) A document (other than an affidavit, annexure or exhibit attached to another document) that is lodged by a party in a matter must be dated and signed by either: (a) the party; or (b) if the party has a lawyer or paid agent—the lawyer or paid agent. Electronic signatures (2) If a document (other than a statutory declaration) is required by these Rules to be signed by a person, the requirement may be satisfied: (a) by affixing the person’s signature to the document by electronic means by, or at the direction of, the person required to sign the document; or (b) if the document is an approved form that is lodged with the Commission by email or using the Commission’s electronic lodgment facilities—by typing the name of the person completing the form in the box beside the word “Signature”. #### 17A Declarations and notifications by employers that are partnerships If an employer is a partnership, the obligation: (a) under rules 24, 25 and 26 for an employer to lodge a declaration; and (b) under rule 40 for an employer to notify employees who are covered by an enterprise agreement; is imposed on each partner, but may be discharged by: (c) any of the partners; or (d) an officer or authorised employee of the partnership. #### 18 Information required for witness statements, submissions and certain statutory declarations (1) The first page of a witness statement, submission or statutory declaration (other than a statutory declaration that is part of an approved form) lodged with the Commission in relation to a matter must comply with subrules (2) to (4). (2) If there is a respondent to the matter, the following information must be included at the top of the page in the following form: FAIR WORK COMMISSION Matter No.: \[Insert matter number\] Applicant: \[Insert name of applicant\] Respondent: \[Insert name(s) of respondent(s)\] (3) If there is no respondent to the matter, the following information must be included at the top of the page in the following form: IN THE FAIR WORK COMMISSION Matter No.: \[Insert matter number\] Re Application by: \[Insert name of applicant\] (4) In all cases, the following information must be included at the foot of the page in the following form: | Lodged by:[e.g. Applicant] | Telephone: | | | -------------------------- | ---------- | --- | | Address for Service: | Fax: | | | | Email: | | ## Part 5—Lodging documents: specific requirements #### 19 Employer response to unfair dismissal application A respondent to an unfair dismissal application must lodge with the Commission a response to the application, together with any supporting documents, within 7 calendar days after the day on which the respondent was served with the application. > Note: The response must be in the approved form—see subrule 8(2). #### 20 Objection to unfair dismissal application on jurisdictional or other grounds (1) This rule applies to the respondent to an unfair dismissal application if: (a) the respondent wants to raise an objection to the application under section 396 of the Act; and (b) the objection may need to be considered and determined before a conference or hearing on the merits of the application; and (c) the objection is not an objection that the dismissal was fair. > Note: Section 396 of the Act provides that the Commission must decide certain matters relating to an unfair dismissal application before considering whether the termination is harsh, unjust or unreasonable. (2) The respondent must: (a) give details of the objection in the response lodged by the respondent under rule 19; or (b) if the objection is taken after the response has been lodged—lodge the objection in the approved form. > Note: Information about the grounds upon which a respondent can object to an application for an unfair dismissal remedy is available at www.fwc.gov.au. (3) If: (a) 2 or more unfair dismissal applications are lodged at the same time in respect of a respondent; and (b) the applications allege the same or substantially similar conduct; and (c) the respondent wants to raise an objection to 2 or more of the applications; and (d) the substance of the respondent’s objection is substantially the same for each of the applications; the respondent may lodge one objection for all of the applications. #### 21 Response to a general protections application A respondent to a general protections application must lodge a response to the application with the Commission within 7 calendar days after the day the respondent was served with the application. > Note: The response must be in the approved form—see subrule 8(2). #### 21A Response to a sexual harassment FWC application (1) A person named in a sexual harassment FWC application as: (a) a person allegedly engaging in sexual harassment; or (b) an employer or principal of: (i) an aggrieved person in respect of the application; or (ii) a person mentioned in paragraph (a); must lodge a response to the application with the Commission within 7 calendar days after the day on which the person was served with the application. (2) However, the person may lodge one response in respect of 2 or more sexual harassment FWC applications if: (a) the applications are lodged at the same time; and (b) the applications are in respect of the same alleged contraventions, or related alleged contraventions, of Division 2 of Part 3‑5A of the Act. #### 22 Employer response to an unlawful termination application A respondent to an unlawful termination FWC application must lodge a response to the application with the Commission within 7 calendar days after the day on which the respondent was served with the application. > Note: The response must be in the approved form—see subrule 8(2). #### 23 Two or more applications concerning the same or substantially similar conduct (1) Subrule (2) applies if: (a) 2 or more unfair dismissal applications; or (b) 2 or more general protections applications; or (c) 2 or more unlawful termination FWC applications; are lodged at the same time in respect of the same respondent. (2) The respondent may, despite rules 19, 21 and 22, lodge one response in respect of the applications if: (a) the applications allege the same or substantially similar conduct; and (b) the substance of the respondent’s response is substantially the same for each application. #### 23A Response to an application for an order to stop bullying or sexual harassment (1) The person named as an employer or principal in an application made under section 789FC of the Act must lodge with the Commission a response to the application within 7 calendar days after the day on which the person was served with the application. > Note 1: The response must be in the approved form—see subrule 8(2). > Note 2: A person can be named in an application as an employer or principal of both the applicant and the person alleged to have engaged in bullying behaviour or sexual harassment. This subrule requires the employer or principal to lodge a response in either case. (2) If: (a) 2 or more applications made under section 789FC of the Act: (i) are lodged at the same time; and (ii) concern the same or substantially similar conduct; and (iii) name the same employer or principal; and (b) the substance of the response of the employer or principal is the same for each of the applications; the employer or principal may lodge one response in respect of the applications. (3) If a person named in an application under section 789FC of the Act as allegedly engaging in bullying behaviour or sexual harassment wants to lodge a response to the application, the person must lodge the response with the Commission within 7 calendar days after the day on which the person was served with the application. > Note 1: The response must be in the approved form—see subrule 8(2). > Note 2: A person named as allegedly engaging in bullying behaviour or sexual harassment is not required to lodge this response. If the person chooses to lodge this response, the person must also serve a copy of the response in accordance with the requirements of Schedule 1. (4) A reference in this rule to an application made under section 789FC of the Act includes a reference to an application for an order to stop sexual harassment made under that section as that section continues to apply on and after 6 March 2023 in accordance with clause 60 of Schedule 1 to the Act. #### 24 Application for approval of an enterprise agreement Agreements other than greenfields agreements (1) If an application is made under section 185 of the Act for approval of an enterprise agreement that is not a greenfields agreement, each employer that is covered by the agreement must lodge a declaration, in support of the application for approval, by the employer or by an officer or authorised employee of the employer within 14 days after the agreement is made. > Note 1: The declaration must be in the approved form—see subrule 8(2). > Note 2: Rule 40 also requires each employer that is covered by the enterprise agreement to notify employees that application has been made for approval of the enterprise agreement. (2) The declaration lodged under subrule (1) must be accompanied by a copy of the notice given by the employer under section 173 of the Act. > Note: The notice under section 173 of the Act is a notice by an employer that will be covered by an enterprise agreement (other than a greenfields agreement) to each employee who will be covered by the agreement and who is employed at the time of notification that the employee has the right to be represented by a bargaining representative. (3) If the agreement is not a greenfields agreement, each employee organisation that is a bargaining representative and wants to advise the Commission that the organisation: (a) supports or opposes approval of the agreement; or (b) disagrees with one or more statements in a declaration made by an employer under subrule (1); must lodge a declaration by an officer or authorised employee of the organisation before the Commission approves the agreement. > Note 1: The declaration must be in the approved form—see subrule 8(2). > Note 2: An employee organisation that was a bargaining representative for a proposed enterprise agreement that is not a greenfields agreement may also use the approved form to give the Commission written notice under section 183 of the Act. Section 183 provides that, after an enterprise agreement that is not a greenfields agreement is made, an employee organisation that was a bargaining representative for the proposed enterprise agreement may give the Commission written notice stating that the organisation wants the enterprise agreement to cover it. (4) If the agreement is not a greenfields agreement, each bargaining representative mentioned in paragraph 176(1)(c) of the Act who has been appointed by one or more employees and wants to advise the Commission that the employees: (a) support or oppose approval of the agreement; or (b) disagree with one or more statements in a declaration made by an employer under subrule (1); must lodge a declaration before the Commission approves the agreement. > Note: The declaration must be in the approved form—see subrule 8(2). Greenfields agreements—other than single enterprise agreements made under subsection 182(4) of the Act (5) If an application is made under section 185 of the Act for approval of an agreement that is a greenfields agreement, the application must be accompanied: (a) by a declaration by each employer, or by an officer or authorised employee of each employer, that is covered by the agreement; and (b) by a declaration by an officer or authorised employee of each relevant employee organisation that is covered by the agreement. > Note: The declarations must be in the approved form—see subrule 8(2). Greenfields agreements—single enterprise agreements made under subsection 182(4) of the Act (5A) For paragraph 185A(b) of the Act, subrules (5B) to (5D) apply in relation to an application for the approval of an agreement made under subsection 182(4) of the Act. > Note: Subsection 182(4) of the Act provides that single‑enterprise greenfields agreements may be taken to have been made in certain circumstances even if not signed by each employer and relevant employee organisation. (5B) The application must be accompanied by a declaration, in support of the application for approval, by each employer, or by an officer or authorised employee of each employer, that is a bargaining representative for the agreement. > Note: The declaration must be in the approved form—see subrule 8(2). (5C) The declaration must be accompanied by a copy of each notice given under section 178B of the Act by an employer that is a bargaining representative for the agreement. > Note: Each employer that is a bargaining representative for the agreement must give a notice under section 178B of the Act to each employee organisation that is a bargaining representative for the agreement. The notice provides for a stated 6 month period to be the notified negotiating period for the agreement. (5D) If an employee organisation that is a bargaining representative for the agreement wants to advise the Commission that the organisation disagrees with one or more statements in the declaration accompanying the application under subrule (5B), the organisation must lodge a declaration by an officer or authorised employee of the organisation before the Commission approves the agreement. > Note: The declaration must be in the approved form—see subrule 8(2). General—instruments of appointment of bargaining representatives (6) If the application is made, or a declaration is lodged, by a bargaining representative appointed by an employer or by an employee, the application or declaration must be accompanied by a copy of the written instrument of appointment of the bargaining representative. #### 25 Application for approval of variation of an enterprise agreement An application under section 210 of the Act for approval of a variation of an enterprise agreement must be accompanied by: (a) a declaration in support of the application by each employer, or by an officer or authorised employee of each employer, covered by the agreement; and (b) a declaration in relation to the application by an officer or authorised employee of each employee organisation covered by the agreement. > Note: The declarations must be in the approved form—see subrule 8(2). #### 26 Application for approval of termination of an enterprise agreement or collective agreement‑based transitional instrument (1) An application under section 222 of the Act for approval of termination of an enterprise agreement or a collective agreement‑based transitional instrument must be accompanied by a declaration by the applicant or an officer or authorised employee of the applicant setting out the basis upon which the Commission can be satisfied that the requirements of section 223 of the Act have been met. > Note 1: The declaration must be in the approved form—see subrule 8(2). > Note 2: Section 223 of the Act sets out the circumstances in which the Commission must approve the termination. > Note 3: An application may be made under section 222 of the Act for termination of a collective agreement‑based transitional instrument by virtue of the extended operation given to that section by item 15 of Schedule 3 to the Transitional Act. Item 15 provides that Subdivision C of Division 7 of Part 2‑4 of the Act (which deals with termination of enterprise agreements by employers and employees) applies in relation to a collective agreement‑based transitional instrument as if a reference to an enterprise agreement included a reference to a collective agreement‑based transitional instrument. (2) An application under section 225 of the Act for termination of an enterprise agreement after its nominal expiry date must be accompanied by a declaration by the applicant or an officer or authorised employee of the applicant setting out the basis upon which the Commission can be satisfied that the requirements of section 226 of the Act have been met. > Note 1: The declaration must be in the approved form—see subrule 8(2). > Note 2: Section 226 of the Act sets out the circumstances in which the Commission must terminate the agreement. (3) Each employee, employer or employee organisation that: (a) is covered by an agreement mentioned in subrule (2); and (b) wants to advise the Commission of its views in relation to the termination of the agreement; must lodge a declaration by a person mentioned in subrule (4) before the Commission approves the termination of the agreement. > Note: The declaration must be in the approved form—see subrule 8(2). (4) For subrule (3), the persons are the following: (a) for a declaration by an employee—the employee; (b) for a declaration by an employer—the employer or an officer or authorised employee of the employer; (c) for a declaration by an employee organisation—an officer or authorised employee of the organisation. #### 27 Application for approval of termination of individual agreement‑based transitional instrument (1) An application under item 17 of Schedule 3 to the Transitional Act for approval of the termination of an individual agreement‑based transitional instrument must be accompanied by a copy of the written agreement that was made in accordance with subitem 17(1) of Schedule 3 to that Act. > Note: Subitem 17(1) of Schedule 3 to the Transitional Act provides that an employer and employee covered by an individual agreement‑based transitional instrument may make a written agreement to terminate the agreement. (2) An application under item 19 of Schedule 3 to the Transitional Act for approval of the termination of an individual agreement‑based transitional instrument must be accompanied by: (a) a declaration made by a person authorised to do so setting out the basis upon which the Commission can be satisfied that the requirements of subitems 19(2) and (3) of Schedule 3 to that Act have been met; and (b) a copy of the written declaration that was made in accordance with subitem 19(2) of Schedule 3 to that Act. > Note 1: Subitem 19(2) of Schedule 3 to the Transitional Act provides that an employer or employee to whom an individual agreement‑based transitional instrument that has passed its nominal expiry date applies may make a written declaration that the employer or employee wants to terminate the transitional instrument. > Note 2: Subitem 19(3) of Schedule 3 to the Transitional Act sets out notice requirements that must be met before an application can be made. (3) If an employer is seeking approval of the termination of more than one individual agreement‑based transitional instrument, the requirements of subrule 8(2) are met if the applicant lodges: (a) one application in the approved form; and (b) a schedule setting out: (i) the name of the other party to each instrument; and (ii) the item of Schedule 3 to the Transitional Act under which application is made; and (iii) the identification number or date of each instrument to be terminated; and (iv) the nominal expiry date of each instrument; and (v) if a written agreement has been made under subitem 17(1) of Schedule 3 to the Transitional Act—whether the employee was under 18 years of age at the time of making the written agreement. > Note 1: A template schedule is available at www.fwc.gov.au. > Note 2: If a schedule is lodged under subrule (3), subrule (1) provides that the applicant must lodge a copy of each written agreement that has been made with each of the other parties to the agreements that are listed in the schedule. > Note 3: If a schedule is lodged under subrule (3), rule 47 provides that the employer must not serve a copy of the application and schedule upon a party in such a way as to reveal the identity of any other persons mentioned in the schedule. #### 28 Application for a bargaining order An application under section 229 of the Act for a bargaining order must be accompanied by a copy of the written notice that has been given to the relevant bargaining representatives under paragraph 229(4)(b) of the Act. > Note: The notice under paragraph 229(4)(b) of the Act is a notice to the relevant bargaining representatives setting out the applicant’s concerns under paragraph 229(4)(a) of the Act. #### 29 Application for a scope order An application under section 238 of the Act for a scope order must be accompanied by a copy of the written notice, setting out the concerns referred to in subsection 238(1) of the Act, given to relevant bargaining representatives for the agreement under subsection 238(3) of the Act. #### 30 Application for a serious breach declaration An application under section 234 of the Act for a serious breach declaration must be accompanied by a copy of each of the bargaining orders in relation to the agreement which the applicant alleges have been contravened. #### 31 Application for a protected action ballot order (1) An application under section 437 of the Act for a protected action ballot order must be accompanied by: (a) a draft order in the terms sought by the applicant; and (b) a declaration by the applicant, or by an officer or authorised employee of the applicant, setting out the basis on which the Commission can be satisfied that the requirements of paragraph 443(1)(b) of the Act have been met. > Note 1: If the protected action ballot agent is to be the Australian Electoral Commission, the copy of the application served on the Australian Electoral Commission should be accompanied by a completed information form. The information form could in 2016 be viewed on the Australian Electoral Commission website (http://www.aec.gov.au). > Note 2: The declaration must be in the approved form—see subrule 8(2). (3) If an application is made: (a) under section 447 of the Act for variation of a protected action ballot order; or (b) under section 448 of the Act for revocation of a protected action ballot order; the application must be lodged with a copy of the protected action ballot order to which the application relates. #### 32 Application for an order extending a suspension of protected industrial action An application under section 428 of the Act for an order extending a suspension of protected industrial action must be accompanied by a copy of the order to suspend protected industrial action under section 423, 424, 425 or 426 of the Act (as the case may be) to which the application relates. #### 33 Application for an order in relation to partial work bans An application under section 472 of the Act for an order relating to partial work bans must be accompanied by a copy of the written notice given by the employer to the employee under paragraph 471(1)(c) of the Act. > Note: The notice given by the employer under paragraph 471(1)(c) of the Act states that, because of a partial work ban, the employee’s payments will be reduced by the proportion specified in the notice. #### 34 Application for orders in relation to transfer of business (1) An application under section 318 or 319 of the Act for an order in relation to a transfer of business must be accompanied by a copy of the transferrable instrument to which the application relates. (2) An application under section 320 of the Act to vary a transferable instrument must be accompanied by a copy of the transferrable instrument to which the application relates. (3) An application under section 768AX of the Act to vary a copied State instrument must be accompanied by a copy of the copied State instrument to which the application relates. (4) An application under section 768BA, 768BD or 768BG of the Act for an order in relation to transfer of business must be accompanied by a copy of the copied State instrument to which the application relates. #### 34A Application for an order for access to non‑member records (1) This rule applies if an application under section 483AA of the Act for an order in relation to non‑member records is served on an occupier or affected employer. (2) At the time the application is served on the occupier or affected employer, it must be accompanied by a notice that sets out the effect of subrule (3). (3) The occupier or affected employer must, within 24 hours after being served with the application: (a) display the application at the occupier’s or the affected employer’s premises at a location where notices to employees are generally displayed; or (b) make a copy of the application available to employees through the usual means that are adopted by the occupier or affected employer for communicating with employees. #### 35 Application for an affected member certificate An application for an affected member certificate under section 520 of the Act must be accompanied by a declaration setting out the basis upon which the Commission can be satisfied that the requirements of subsection 520(1) of the Act have been met. > Note: Subsection 520(1) of the Act sets out the matters in relation to which the Commission must be satisfied before issuing an affected member certificate. #### 36 Application for the Commission to deal with a dispute (1) An application permitted by Schedule 19 to the Transitional Act for the Commission to deal with a dispute must be accompanied by a copy of the dispute settling procedure under which the Commission is empowered to deal with the dispute in accordance with subitem 1(1) of Schedule 19 to that Act. (2) An application under section 240 of the Act for the Commission to deal with a bargaining dispute must be accompanied by a copy of each notice that has been issued by the applicant, respondent or a bargaining representative since bargaining commenced in the matter to which the application relates. (3) An application under section 739 of the Act for the Commission to deal with a dispute must be accompanied by a copy of the term referred to in section 738 of the Act under which the Commission is required or allowed to deal with the dispute. (4) Any response by the respondent to an application for the Commission to deal with a dispute under section 739 of the Act must be lodged, in writing, with the Commission as soon as practicable after the respondent is served with the application. > Note: Rule 48 requires the respondent to serve a copy of the response upon the applicant. #### 37 Application for a take‑home pay order (1) An application for a take‑home pay order with respect to multiple employees or outworkers must be accompanied by a declaration in support of the application. > Note: The declaration must be in the approved form—see subrule 8(2). (2) A respondent to an application for a take‑home pay order (whether with respect to an individual employee or outworker, or multiple employees or outworkers) must lodge a response to the application with the Commission within 14 calendar days after the day on which the respondent was served with the application. > Note: The response must be in the approved form—see subrule 8(2). #### 38 Conscientious objection certificate An application under section 180 of the FW (RO) Act must be accompanied by a declaration verifying the information provided in the application. > Note 1: The application must be in the approved form—see subrule 8(2). > Note 2: Section 180 of the FW (RO) Act provides for the issue or renewal of a certificate stating that a person’s conscientious objections do not allow the person to be a member of a registered organisation. #### 39 Application for registration of an organisation An application for registration of an organisation under section 18 of the FW (RO) Act must be signed by at least 2 persons who are authorised to sign the application. > Note 1: The application must be in the approved form—see subrule 8(2). > Note 2: See regulation 12 of the Fair Work (Registered Organisations) Regulations 2009 regarding authorisation to make, sign or lodge documents. ## Part 6—Enterprise agreements #### 40 Employer must notify employees of application for approval of an enterprise agreement Each employer that is covered by an enterprise agreement must notify employees who are covered by the agreement, through the usual means that are adopted by the employer for communicating with employees, that an application has been made to the Commission for approval of the enterprise agreement. > Note: Examples of the “usual means” for communicating with employees are posting notices on employee notice boards and using email. ## Part 6A—Access to documents #### 40A Access to certain applications and declarations Subject to an order of the Commission under subsection 593(3) or 594(1) of the Act, the Commission may, on application by any person, provide the person with access to the following: (a) the application and each declaration mentioned in subrule 24(1); (b) the application and each declaration mentioned in subrule 24(5); (c) the application mentioned in subrule 24(5A) and each declaration mentioned in subrule 24(5B); (d) the application mentioned in section 210 of the Act and each declaration mentioned in rule 25 that must accompany the application; (e) the application mentioned in section 222 of the Act and the declaration mentioned in subrule 26(1) that must accompany the application; (f) the application mentioned in section 225 of the Act and the declaration mentioned in subrule 26(2) that must accompany the application. ## Part 7—Service of documents: general requirements #### 41 Requirement to serve documents lodged with the Commission (1) A person who lodges a document with the Commission must serve a copy of the document in accordance with the instructions as to service (if any) set out in Schedule 1. (2) The Commission must serve a copy of a document in accordance with the instructions as to service (if any) that are set out in Schedule 1. (3) If an application is made using approved form F1—Application (No specific form), the applicant may apply to the Commission under rule 7 for directions about the procedure to be followed in relation to service of the application. > Note: The application under rule 7 must be in the approved form—see subrule 8(2). #### 42 How service is effected by parties (1) Subject to these Rules, and any directions of the Commission, a person that is required to serve a document on another person must serve the document as soon as practicable. (2) Service of the document on the other person must be effected: (a) by leaving the document with, or tendering the document to: (i) if the person, or the person’s nominated representative, is an individual—the person or representative; or (ii) if the person, or the person’s nominated representative, is a body corporate, an organisation or a branch of an organisation—the secretary of the body corporate, the organisation or the branch; or (b) by leaving the document: (i) if the person, or the person’s nominated representative, is an individual—with an individual, apparently over the age of 15 years, at the residence, or usual place of business, of the person or representative; or (ii) if the person, or the person’s nominated representative, is a body corporate, an organisation or a branch of an organisation—at the registered office of the body corporate or the office of the organisation or branch; or (iii) if the person, or the person’s nominated representative, has notified an address for service in the matter—at that address; or (c) subject to subrule (2A), by posting the document in a prepaid envelope sent by express post or registered post to: (i) if the person, or the person’s nominated representative, is an individual—the residence, or usual place of business, of the person or representative; or (ii) if the person, or the person’s nominated representative, is a body corporate, an organisation or a branch of an organisation—the secretary, at the registered office of the body corporate or the office of the organisation or branch; or (iii) if the person, or the person’s nominated representative, has lodged an address for service in the matter—that address; or (d) subject to subrule (2B), by fax to a fax number: (i) currently published as the fax number of the person or of the person’s nominated representative; or (ii) advised by the person or the person’s nominated representative, in response to a request for a fax number that was made immediately before the transmission of the document, as the person’s or representative’s fax number; or (iii) appearing as the fax number of the person or the person’s nominated representative on a document lodged with the Commission by the person or representative in the same matter; or (e) subject to subrule (2C), by emailing the document to an email address: (i) currently published as the email address of the person or the person’s nominated representative; or (ii) advised by the person or the person’s nominated representative, in response to a request for an email address that was made immediately before the transmission of the document, as the person’s or representative’s email address; or (iii) appearing as the email address of the person or the person’s nominated representative on a document lodged with the Commission by the person or representative in the same matter; or (f) subject to subrule (2C), by emailing the document to the email address of an employee if: (i) the person to be served is an employee of the person who is serving the document; and (ii) a common form of communication between the employer and the employee is by email to a particular email address; and (iii) it is reasonable for the employer to expect that an email to that email address will be received by the employee. (2A) For paragraph (2)(c), service of a document on a person may be effected by posting the document in a prepaid envelope sent by express post only if the person serving the document retains the barcode of the prepaid envelope and produces it if required by the Commission. (2B) For paragraph (2)(d), service of a document on a person may be effected by fax to a fax number only if the person serving the document retains the transmission record showing the successful transmission and produces it if required by the Commission. (2C) For paragraphs (2)(e) and (f), service of a document on a person may be effected by emailing the document to an email address only if the person serving the document: (a) either: (i) retains the email as a “sent item”, showing the email address to which the email was sent and the date and time that it was sent; or (ii) retains a “delivered” statement or a “read receipt” showing the email address to which the email was sent and the date and time that it was sent; and (b) produces the retained document if required by the Commission. (3) For subrule (2): > registered office, in relation to a body corporate, means the principal office or the principal place of business of the body corporate. > secretary, in the case of a body corporate that is established under a law of the Commonwealth or of a State or Territory of the Commonwealth, means the secretary, clerk or other proper officer of the body corporate. (4) For section 29 of the Acts Interpretation Act 1901, if service of a document is effected by posting it in accordance with paragraph (2)(c), a certificate: (a) signed by: (i) a person occupying, or performing the duties of, the office of Managing Director, Australian Postal Corporation; or (ii) a person authorised in writing by that person to give a certificate under this subrule; and (b) stating that a letter that was posted (with prepaid postage) at a specified time, on a specified day and at a specified place, and addressed to a specified address, would, in the ordinary course of the post, have been delivered at that address on a specified day; is evidence of the facts stated. #### 43 How service is effected by the Commission If the Commission is required by these Rules to serve a document upon a person, service must be effected: (a) by posting the document in a prepaid envelope to the address specified in the document as the postal address of the person or the person’s nominated representative; or (b) by faxing the document to the fax number specified in the document as the fax number of the person or the person’s nominated representative; or (c) by emailing the document to the email address specified in the document as the email address of the person or the person’s nominated representative; or (d) by leaving the document with the person or the person’s nominated representative; or (e) by tendering the document to the person or the person’s nominated representative at the address specified in the document as the postal address of the person or representative; or (f) by leaving the document with an individual, apparently over the age of 15 years, at the address specified in the document as the postal address of the person or the person’s nominated representative; or (g) if the person or the person’s nominated representative has notified the Commission of the postal address, fax number or email address of the person or the representative—by: (i) posting the document in a prepaid envelope to the postal address; or (ii) faxing the document to the fax number; or (iii) emailing the document to the email address; or (iv) tendering the document to the person or the representative at the postal address; or (v) leaving the document with an individual, apparently over the age of 15 years, at the postal address. #### 44 Substituted service If provision is made for personal, or other, service of a document in a matter before the Commission, the Commission may, on the application of a person, make an order for substituted, or other, service by letter, fax, email, public advertisement or another method, for the purpose of bringing the document to the notice of the person to be served. > Note: The application must be in the approved form—see subrule 8(2). ## Part 8—Service of documents in specific circumstances #### 45 Service of applications by the Commission Unfair dismissal, general protections and unlawful termination FWC applications (1) If the Commission is required to serve an unfair dismissal application, a general protections application or an unlawful termination FWC application on a respondent, the Commission must serve upon the respondent: (a) a copy of the application, excluding that part of the application that deals with the application fee; and (b) any documents that were lodged with the application. Sexual harassment and bullying applications (2) If the Commission is required to serve on a person: (a) a sexual harassment FWC application; or (b) an application for an order to stop bullying under subsection 789FC(1) of the Act; or (c) an application for an order to stop sexual harassment under subsection 789FC(1) of the Act, as that subsection continues to apply in accordance with clause 60 of Schedule 1 to the Act; the Commission must serve on the person a copy of the application excluding that part of the application that deals with the application fee. #### 46 Documents to be served with employer response or objection If a respondent in a matter is required to serve: (a) a response to an unfair dismissal application; or (b) an objection to an unfair dismissal application; or (c) a response to a general protections application; or (d) a response to an unlawful termination FWC application; upon the applicant in the matter, the respondent must serve upon the applicant any supporting documents that were lodged by the respondent with the Commission at the time of lodgment of the response or objection that is being served. #### 47 Application for termination of individual agreement‑based transitional instrument If an employer is serving an application for termination of an individual agreement‑based transitional instrument, and the application includes a schedule under subrule 27(3) listing more than one agreement, the employer must not serve a copy of the application and schedule upon a party to one of the agreements in such a way as to reveal the identity of any other persons mentioned in the schedule. #### 48 Response to an application for the Commission to deal with a dispute under section 739 A respondent to an application for the Commission to deal with a dispute under section 739 of the Act must serve a copy of the response to the application upon the applicant as soon as practicable after lodgment of the response with the Commission. #### 49 Application to vary a modern award An applicant who has lodged an application to vary a modern award under Division 5 of Part 2‑3 of Chapter 2 of the Act must apply to the Commission under rule 7 for directions about the procedure to be followed in relation to service of the application. > Note: The application under rule 7 must be in the approved form—see subrule 8(2). #### 50 Application for a representation order An applicant who has lodged an application for a representation order under section 137A of the FW (RO) Act must apply to the Commission under rule 7 for directions about the procedure to be followed in relation to service of the application. > Note: The application under rule 7 must be in the approved form—see subrule 8(2). #### 51 Application for entry permit or WHS entry permit Entry permits (1) An application for an entry permit under section 512 of the Act must be accompanied by a document evidencing the completion, by the official who is to hold the permit, of appropriate training about the rights and responsibilities of a permit holder under the Act. (1A) For the purposes of deciding, as mentioned in subsection 513(1) of the Act, whether the official is a fit and proper person, the Commission may require the official to provide to the Commission: (a) a current national police certificate issued by the Australian Federal Police, or by a police force of a State or Territory, in respect of the official; or (b) an authorisation signed by the official authorising the Commission to apply for such a certificate in respect of the official (together with all relevant details in relation to the official required to be included in such an application). (1B) The Commission may, before it considers the application, publish all of the following on the Commission’s website: (a) the name of: (i) the organisation applying for the entry permit; and (ii) the official of the organisation who is to hold the permit; (b) that the organisation has applied for the entry permit to be issued to the official; (c) that submissions may be made to the Commission, within the specified time, as to whether the official is a fit and proper person to be issued with the entry permit. WHS entry permits (2) An application for a WHS entry permit under section 131 of the Work Health and Safety Act 2011 must be accompanied by a document evidencing the satisfactory completion, by the person who is to hold the entry permit, of the training prescribed under that Act. #### 52 Appeals As soon as practicable after an appellant lodges an appeal book with the Commission under subrule 56(3), the appellant must serve a copy of the appeal book upon each other party to the matter from which the appeal is brought. ## Part 9—Procedures for certain orders #### 53 Order for witness to attend (1) A party in a matter before the Commission may, by lodging a draft order, request that the Commission inform itself in relation to the matter by issuing an order requiring a person to attend before the Commission under subsection 590(2) of the Act. > Note: The request must be in the approved form—see subrule 8(2). (2) If the order is made, the party who requested the order must, as soon as practicable after the order is made, serve a signed copy of the order upon the person who is required to attend before the Commission and, unless the order has been published on the Commission’s website, upon every other party in the matter. #### 54 Order for production of documents (1) A party in a matter before the Commission may, by lodging a draft order, request that the Commission inform itself in relation to the matter by requiring a person to provide copies of documents or records, or provide any other information, under subsection 590(2) of the Act. > Note: The request must be in the approved form—see subrule 8(2). (2) If the order is made, the party who requested the order must, as soon as practicable after the order is made, serve a signed copy of the order upon the person who is required to produce the documents, records or other information and, unless the order has been published on the Commission’s website, upon every other party in the matter. (3) The order may be satisfied by producing the documents, records or other information specified in the order to the General Manager or other employee of the Commission at the place specified in the order no later than 4 pm on the day before the day specified in the order for the provision of the documents, records or other information. #### 55 Order for security for payment of unfair dismissal matter costs (1) A respondent or applicant in a matter before the Commission arising under Part 3‑2 of the Act (unfair dismissal) may apply to the Commission for an order that a person provide security for the payment of costs in respect of the matter or part of the matter. > Note 1: The application must be in the approved form—see subrule 8(2). > Note 2: The Commission will not ordinarily make such an order before the conclusion of conciliation. (2) The person to whom an order made under subrule (1) applies must pay the amount of security at the time, and in the manner and form, required by the order. (3) If the Commission orders that security for the payment of costs be given in respect of a matter or part of a matter arising under Part 3­‑2 of the Act, a respondent or applicant in the matter may apply to the Commission to: (a) reduce or increase the amount of security to be provided; or (b) vary the time at which, or manner or form in which, the security is to be provided. (4) Without limiting any other power which the Commission may exercise, if the Commission directs a person to provide security for costs in relation to a matter or part of a matter arising under Part 3‑2 of the Act, the Commission may order that the matter be: (a) adjourned until security is provided; or (b) adjourned indefinitely. #### 55A Order for joinder or withdrawal of parties to disputes commenced by sexual harassment FWC applications (1) Subject to subrule (3), a party (the requesting party) to a dispute before the Commission commenced by a sexual harassment FWC application may apply to the Commission for either of the following orders: (a) an order that any of the following be joined as a party to the dispute: (i) one or more aggrieved persons in relation to alleged contraventions of Division 2 of Part 3‑5A of the Act; (ii) one or more industrial associations each of which is entitled to represent the industrial interests of one or more aggrieved persons in relation to alleged contraventions of Division 2 of Part 3‑5A of the Act; (iii) if an aggrieved person in relation to the dispute alleges the aggrieved person has been sexually harassed in contravention of Division 2 of Part 3‑5A of the Act, other than because of the operation of subsection 527E(1) of the Act, by a person who is an employee or agent of another person (the principal)—the principal; (iv) if a party to the dispute alleges another party (the principal) has contravened Division 2 of Part 3‑5A of the Act because of the operation of subsection 527E(1) of the Act—an employee or agent mentioned in that subsection in relation to the principal; (b) an order for the withdrawal of a person as a party to the dispute. (2) If a person named in the application as a person to be joined or withdrawn as a party to the dispute is not the requesting party, the requesting party must: (a) serve a copy of the application on the person as soon as practicable after making the application; and (b) if an order is made in respect of the person—serve a copy of the order on the person as soon as practicable after the order is made. (3) Subrule (1) does not apply if subsection 527S(1) of the Act applies to the dispute. ## Part 10—Appeals and reviews #### 56 Appeals (1) A person seeking to institute an appeal under section 604 of the Act against a decision of: (a) a single Commission Member; or (b) the General Manager; or (c) a person exercising a delegation from the President or the General Manager; must do so by lodging a notice of appeal. > Note 1: Section 604 of the Act allows a person aggrieved by a decision of the Commission (other than a decision of a Full Bench or an Expert Panel), or of the General Manager (including a delegate of the General Manager) under the FW (RO) Act, to appeal the decision, with the permission of the Commission. > Note 2: The notice of appeal must be in the approved form—see subrule 8(2). (2) The notice of appeal must be lodged: (a) within 21 calendar days after the date of the decision being appealed against; or (b) if the decision was issued in the form of an order—within 21 calendar days after the date of the order; or (c) within such further time allowed by the Commission on application by the appellant. > Note: Subsection 598(4) of the Act provides that a decision may be made as an order. (3) The appellant must, within 7 calendar days after lodging the notice of appeal, lodge the following with the Commission: (a) 3 copies of the notice of appeal; (b) 3 copies of a paginated appeal book containing: (i) any order made by the Commission to which the appeal relates; and (ii) the statement of the reasons for the decision being appealed against; and (iii) the transcript of the evidence and argument in the matter from which the appeal is brought, or the relevant extract from the transcript; and (iv) each document that was an exhibit or written submission in the matter from which the appeal is brought that relates to the grounds of appeal set out in the notice of appeal. > Note: Rule 52 requires the appellant to serve a copy of the appeal book upon each party to the matter from which the appeal is brought. #### 57 Application for review by Minister An application by the Minister under section 605 of the Act must, to the fullest extent possible, be made in accordance with the procedure prescribed by rule 56. > Note: Section 605 of the Act allows the Minister to apply to the Commission for a review of a decision by the Commission, other than a decision of a Full Bench or an Expert Panel. #### 58 Other reviews (1) This rule applies if: (a) legislation confers jurisdiction on the Commission to review a decision made by a decision maker other than the Commission or a person exercising a delegation from the President or the General Manager; and (b) the legislation does not specify a time within which the review must be instituted. (2) A person who seeks a review of the decision must file an application for review, in accordance with approved form F1‑Application (No specific form) (with such variations as the nature of the review requires): (a) within 21 calendar days after the date of the decision; or (b) within such further time allowed by the Commission on application by the person lodging the application for review. ## Part 11—Miscellaneous #### 59 Seal of the Commission (1) The seal mentioned in subsection 651(1) of the Act is in the form represented below:  (2) If a person is required to affix the seal to a document, the requirement is satisfied if a facsimile of the seal is affixed on the document by electronic means, by or at the direction of the person who is required to affix the seal. #### 60 Recovery of the Commission’s costs for copies of documents (1) This rule applies if a person requests the Commission to provide a copy of a document to a person (whether in the form of photocopies, fax transmission, electronic data, printed documents or otherwise). (2) The person must pay to the Commission an amount that the Commission reasonably requires to be paid for obtaining and providing the copy, before the copy is provided. ## Part 12—Transitional arrangements #### 61 Transition from the Fair Work Australia Rules 2010 (1) These Rules apply to a matter started in the Commission on or after the commencement of these Rules. (2) These Rules also apply to a step in a matter that was started before commencement of these Rules if the step is taken on or after the commencement of these Rules. (3) However, the Commission may order that a provision of the Fair Work Australia Rules 2010, as in force immediately before the commencement of these Rules, is to apply, with or without modification, to a step mentioned in subrule (2). #### 62 Application of amendments made by the Fair Work Commission Amendment (Greenfields Agreements and Other Measures) Rule 2016 (1) The amendments made by items 2 to 7 of Schedule 1 to the Fair Work Commission Amendment (Greenfields Agreements and Other Measures) Rule 2016 apply in relation to an application for approval of an enterprise agreement made on or after the day those amendments commenced. (2) The amendment made by item 8 of Schedule 1 to the Fair Work Commission Amendment (Greenfields Agreements and Other Measures) Rule 2016 applies in relation to an application to extend the 30‑day period for protected action made on or after the day the amendment commenced. #### 63 Application of amendments made by the Fair Work Commission Amendment (Entry Permits and Other Measures) Rules 2019 (1) In this rule: > amending Rules means the Fair Work Commission Amendment (Entry Permits and Other Measures) Rules 2019. > commencement day means the day the amending Rules commence. (2) Rules 11, 12 and 12A, as inserted by the amending Rules, apply in relation to matters that are started in the Commission on or after the commencement day. (3) Rule 34A, as inserted by the amending Rules, applies in relation to applications under section 483AA of the Act that are made on or after the commencement day. (4) Rule 40A, as inserted by the amending Rules, applies in relation to applications and declarations mentioned in that rule that were made before, on or after the commencement day. (5) Subrules 51(1A) and (1B), as inserted by the amending Rules, apply in relation to applications under section 512 of the Act that were made before, on or after the commencement day. (6) The amendments of Schedule 1 to these Rules made by the amending Rules apply in relation to applications made on or after the commencement day. #### 64 Application of amendments made by the Fair Work Commission Amendment (Miscellaneous Measures) Rules 2020 (1) In this rule: > amending Rules means the Fair Work Commission Amendment (Miscellaneous Measures) Rules 2020. > commencement day means the day the amending Rules commence. (2) The amendments made by Part 1 of Schedule 1 to the amending Rules apply in relation to a matter that starts in the Commission on or after the commencement day. (3) The amendments made by Part 2 of Schedule 1 to the amending Rules apply in relation to an application for approval of an enterprise agreement if the application is made on or after the commencement day. (4) The amendments made by Part 3 of Schedule 1 to the amending Rules (other than the amendment of subrule 63(4)) apply in relation to a declaration made on or after the commencement day. > Note: A consequence of this rule is that the provisions of this instrument, as in force immediately before the commencement day, continue to apply in relation to matters starting or made before that day. > Note: Example: Rule 11, and items F53, F53A and F54 of the table in clause 1 of Schedule 1, as in force immediately before the commencement day, continue to apply in relation to matters starting in the Commission before that day.