The Act creates identifiable categories of persons and bodies that carry rights or duties, and that will experience compliance costs, procedural burdens, or benefits. The statutory actors and affected groups, as defined or invoked in the Act, include the following.
Applicants and eligible persons (s 3, s 6, s 7): Any person who has been charged with a historical offence may apply to the Secretary for expungement (s 6(2)). Where the charged person is deceased or lacks legal capacity, the Act prescribes a priority list of persons who may apply on that person’s behalf: an available spouse (including a person in a significant relationship), adult child, parent, adult sibling, niece or nephew, the legal personal representative, or an appropriate representative appointed by the Secretary (s 6(3)-(4)). The application must include specified particulars (s 7(1)) and consent for the Secretary to check criminal history and relevant information (s 7(2)). Persons who made the application are the primary beneficiaries of an expungement and, since the 2025 amendments, may be eligible recipients of redress payments if charges are expunged (s 19A-19B).
Persons associated with the conduct (s 7(1)(c), s 8(6), s 10(3)): Individuals who were involved in the conduct constituting the historical offence are often relevant to evidentiary issues such as consent and age (s 10(2)-(3)). The Secretary must give each person whom the Secretary believes to have been involved a reasonable opportunity to make a submission (s 8(6)). Those persons may therefore be consultees and are deemed “interested persons” for review purposes if they made submissions (s 21(3)(a)(i)).
Data controllers and record holders (s 3, s 8(9), s 15): The Registrar of the Supreme Court, Administrator of the Magistrates Court, Commissioner of Police, and the Director of Public Prosecutions are specified “data controllers” (s 3). These entities must comply with Secretary notices to provide official criminal records (s 8(9)), and, upon notification of expungement, must act within prescribed timeframes to erase, de‑identify or annotate records and report actions back to the Secretary (s 15(1)-(3)). Other public bodies holding official criminal records (State departments and authorities) are also affected by the statutory removal/annotation obligations (s 3, s 15).
The Secretary and Departmental officers (ss 6-12, 15, 30): The Secretary administers intake, investigation and decision‑making functions under the Act. The Secretary has investigative powers (s 8), must notify applicants and data controllers of decisions and timings (s 9, s 12, s 15), may determine appropriate representatives for incapacitated or deceased persons (s 6(4)), and must prepare annual reports and assist the Minister’s review functions (s 30, s 32). The Secretary may delegate functions other than the power of delegation (s 27), and the regulations may make the Secretary the approving body for forms and procedures (s 6(5)(a), s 31(4)).
Police and national policing systems (s 3, s 17(2)(c), s 10(1A)(a)): The Commissioner of Police is a data controller and also must provide advice to the Secretary in relation to related offences before expungement of such offences (s 10(1A)(a)). The Commissioner may disclose the fact of an expungement to the Australian Crime Commission or its successor for incorporation into the National Police Reference System, or any system that replaces it (s 17(2)(c)). The ACC as defined in s 3 appears where national police information sharing is involved.
Researchers and archives (s 18, s 17(2)(a)): Researchers seeking access to expunged records for sentencing, criminal justice or related research may apply to the Secretary; the Secretary must notify the person whose charge was expunged and secure consent where possible, and can grant access subject to conditions to avoid identifying third parties (s 18). Archives and libraries that make material normally available to the public are expressly excepted from the s 17 non‑disclosure prohibition (s 17(2)(a)).
Interested persons and review applicants (s 21): Persons who made submissions under s 8(6) and data controllers holding relevant records are “interested persons” for decisions to expunge; applicants are interested persons for refusals to expunge; and the applicant is an interested person for determinations that expungement has ceased (s 21(3)). Such persons have standing to apply to the Tasmanian Civil and Administrative Tribunal for review of reviewable decisions (s 21(2)).
Employers, regulators and decision‑makers who rely on criminal history (s 16): The Act gives persons whose charges have been expunged statutory protection against disclosure of expunged information and against adverse decisions based on expunged information (s 16). Practically, employers, registration bodies and tribunals that ask about criminal history must treat expunged convictions or charges as non‑existent for their statutory or contractual purposes (s 16(d)-(e)), subject to limited exceptions in the Act.
Persons or bodies required to provide information under the Act (s 8): Any person may be required to answer specified questions or provide documents relevant to an application except the applicant (s 8(8)). Failing to comply without reasonable excuse attracts a penalty of up to 10 penalty units (s 8(10)).
Persons affected by the redress scheme (Part 3A): Persons who are eligible recipients under s 19A and whose charges become expunged are entitled to redress payments (s 19B), subject to exclusions such as where at the time of the application the eligible recipient was deceased (s 19B(3)). The State is the payer, but redress amounts may be adjusted, offset by ex gratia payments, and recovered if expungement is later set aside because the original application contained material falsehoods (s 19C-19E).
Legal practitioners and tribunals (s 13(3)(c), s 21): Legal practitioners appear as recipients of confidential information where necessary for legal advice or representation (s 13(3)(c)). The Tasmanian Civil and Administrative Tribunal hears reviews in private and treats applicants as parties to review proceedings (s 21(4)-(5)).
Finally, the Crown and public administration are affected as the Act binds the Crown (s 4), the Act prevails over inconsistent legislation (s 5), and information sharing for Act‑related purposes is carved out from privacy legislation (s 28) and from the Right to Information Act in certain circumstances (s 28A). The Secretary must publish annual redress amounts for future financial years on the Department’s website if CPI indexing applies (s 19C(4)).
In short, the Act affects a mix of private individuals (applicants, third parties to offences), institutional record holders and law enforcement (data controllers, Commissioner of Police, ACC), researchers, employers and regulators, and the Department and Secretary who administer the regime.