123Storage of records and other documents

123 Storage of records and other documents

(1) The approved provider of a children's service must ensure that records and documents set out in regulation 120 are stored—

(a) in a safe and secure place; and

(b) for the relevant period set out in subregulation (2).

(2) The records must be kept—

(a) if the record relates to an incident, illness, injury or trauma suffered by a child while being educated and cared for by the children's service, until the child is aged 25 years; and

(b) if the record relates to an incident, illness, injury or trauma suffered by a child that may have occurred following an incident while being educated and cared for by the children's service, until the child is aged 25 years; and

(c) if the record relates to the death of a child while being educated and cared for by the children's service or that may have occurred as a result of an incident while being educated and cared for, until the end of 7 years after the death; and

(d) in the case of any other record relating to a child enrolled at the children's service, until the end of 3 years after the last date on which the child was educated and cared for by the service; and

(e) if the record relates to the approved provider, until the end of 3 years after the last date on which the approved provider operated the children's service; and

(f) if the record relates to a nominated supervisor or staff member of a children's service, until the end of 3 years after the last date on which the nominated supervisor or staff member provided education and care on behalf of the service; and

(g) in case of any other record, until the end of 3 years after the date on which the record was made.