120Prescribed enrolment and other documents to be kept by approved provider

120 Prescribed enrolment and other documents to be kept by approved provider

(1) For the purposes of section 115(1) of the Act, the following documents are prescribed in relation to each children's service operated by the approved provider—

(a) the documentation of child assessments or evaluations for delivery of the educational program as set out in regulation 43;

(b) an incident, injury, trauma and illness record as set out in regulation 56;

(c) a medication record as set out in regulation 61;

Reg. 120 (1)(ca) inserted by S.R. No. 12/2024 reg. 39(1).

(ca) a record of children embarking a means of transport at the children's service premises as set out in regulation 71H(4)(c);

Reg. 120 (1)(cb) inserted by S.R. No. 12/2024 reg. 39(1).

(cb) a record of children disembarking a means of transport at the children's service premises as set out in regulation 71I(4)(d);

(d) a staff record as set out in regulation 97;

(e) a record of volunteers and students as set out in regulation 100;

(f) the records of the responsible person at the service as set out in regulation 101;

(g) a record of educators working directly with children as set out in regulation 102;

(h) a record of attendance of early childhood teachers as set out in regulation 103;

(i) a children's attendance record as set out in regulation 107;

(j) child enrolment records as set out in regulation 108;

(k) a record of the children's service's compliance with the Act as set out in regulation 111;

(l) a record of each nominated supervisor and any person in day-to-day charge of the children's service under section 103 of the Act.

(2) The approved provider of the children's service must take reasonable steps to ensure the documents referred to in subregulation (1) are accurate.

(3) Subject to Subdivision 4 of this Division, the approved provider of the children's service must ensure that—

Reg. 120(3)(a) amended by S.R. No. 12/2024 reg. 39(2).

(a) subject to subregulations (4) and (5), the documents referred to in subregulation (1) in relation to a child enrolled at the service are made available to a parent of the child on request; and

(b) the record of compliance referred to in subregulation (1)(k) is able to be accessed on request by any person.

(4) If a parent's access to information of the kind in the documents referred to in subregulation (1) is limited by an order of a court or tribunal that is kept on the child's enrolment record, the approved provider must refer to that order before releasing information concerning the child to that parent.