12Requirement to keep certain records

12 Requirement to keep certain records

For paragraph 202B(1)(d) of the Family Assistance Administration Act, an approved provider must keep records in relation to the following matters: (a) copies of the evidence and information provided about persons with management or control of a provider and persons responsible for the day‑to‑day operation of a service provided with an application for approval as referred to in paragraph 6(k) and subparagraph 6(n)(vi) of these Rules; (b) any evidence or information produced in order to comply with subsections 43(3) and (4) of the Child Care Subsidy Minister’s Rules 2017 (about police checks and working with children checks) and to support any statements made about police checks and working with children checks in an application for approval; (c) records created in order to comply with any requirements imposed under section 204G of the Family Assistance Administration Act (requirements prescribed by Minister’s rules in relation to children who are members of a prescribed class); (d) any complaints made to the provider, or to any of the services of the provider, relating to compliance with the family assistance law; (e) record of attendance for each child to whom care is provided (regardless of eligibility for CCS and/or ACCS), including records of any absences from care; (f) any statements or other documents prepared or obtained by the service for the purpose of demonstrating that the criteria set out in subsection 10(3) of the Family Assistance Act are met (in relation to absences in excess of 42 days in a financial year); (g) copies of invoices and receipts issued to individuals in relation to the payment of child care fees for care provided by the service; (h) copies of any statements issued under section 201D of the Family Assistance Administration Act; (i) copies of any statements issued under section 201E of the Family Assistance Administration Act; (ia) information about payments prescribed by the Child Care Subsidy Minister’s Rules 2017 for the purposes of paragraph 2(2A)(c) of Schedule 2 to the Family Assistance Act that have been received by the approved provider; (ib) information about any discounts allowed under section 201BA or 201BB of the Family Assistance Administration Act; (j) any other documentation required to be made to comply with a condition for continued approval set out in the Child Care Subsidy Minister’s Rules 2017; (k) records about service closures for mandatory child safety training, as made under paragraph 11(g) of these Rules; (l) records about when an IHC educator or FDC educator is unavailable to provide care, as made under paragraph 11(h) of these Rules.