The trust cases
40 The trust cases are to be considered having particular regard to their procedural context.
41 The applicants in Alsop were trustees who had been joined in an action in the Chancery Division of the High Court of England and Wales. In the substantive action, the plaintiffs sought (among other things) a declaration that the transfer of assets into two trusts administered by the trustees were void under personal insolvency legislation. The trusts were settled and the transfers made by another defendant who had named himself among the beneficiaries. The trustees applied for directions as to whether to defend the proceedings (referred to as a Beddoe application after Re Beddoe, Downes v Cottan [1893] 1 Ch 547) and for a pre-emptive costs order. The applications were made by summonses within the substantive action. Both applications were refused.
42 Lightman J described the trustees as being in a dilemma in deciding what course they should take in the proceedings (at 1223). The settlor was defending the proceedings and the settlor's wife (also a beneficiary of the trusts) had threatened proceedings for breach of trust against them if they did not also defend the suit. In that context, Lightman J was asked to consider the correctness of an earlier decision to the effect that trustees of settlements in general have a duty to defend actions challenging the validity of the settlements and accordingly should have their costs out of the settlement whatever the outcome of the action: see Ideal Bedding Company Limited v Holland [1907] 2 Ch 157 (Kekewich J).
43 In resolving that question, Lightman J described three classes of dispute in which a trustee may be involved and considered the role of the trustee in each case.
44 The first (referred to as a "trust dispute") is a dispute as to the trusts on which the trustees hold the subject matter of the settlement. Such litigation may be "friendly" (for example, a matter involving the true construction of the trust instrument) or "hostile". Cases in the hostile category included challenges in whole or part to the validity of the settlement, and encompassed claims to the effect that the trustee holds the subject matter on trust for beneficiaries other than those specified in the instrument.
45 The second (referred to as a "beneficiaries dispute") is a dispute as between the trustee and one or more beneficiaries as to the propriety of any act or omission by the trustee, such as proceedings seeking damages for breach of trust or the removal of the trustee.
46 The third (referred to as a "third party dispute") is a dispute with persons (other than persons in the capacity of beneficiaries) in respect of rights and liabilities assumed by the trustee in the course of the administration of the trust, which may include actions founded in tort or contract.
47 Lightman J went on to discuss the purpose of a trustee's application for directions as to whether to defend proceedings (the Beddoe application), commencing with the uncontroversial observation that trustees (express and constructive) are entitled to an indemnity against all costs, expenses and liabilities properly incurred in administering the trust (my emphasis) and have a lien on the trust assets to secure that indemnity. As trustees have a duty to protect and preserve the trust estate for the benefit of the beneficiaries they have a corresponding duty to represent the trust in a third party dispute. Accordingly, his Honour said, the trustee's right to an indemnity and lien extends to the costs of defending a third party dispute properly brought or defended for the benefit of the trust estate. However, to avoid the risk of a challenge by a beneficiary to their entitlement to an indemnity, trustees "are well advised to seek court authorisation before they sue or defend" in respect of such a dispute. The application for authorisation is one that should be made in a separate action to which all of the beneficiaries are represented. Provided that the trustee on that application makes full disclosure of the strengths and weakness of the case to be brought or defended, the entitlement to indemnity will be secure in respect of acts authorised by the Court.
48 As to beneficiary disputes, his Honour said (at 1224) that such disputes are ordinarily hostile litigation in which costs follow the event. They do not come out of the trust estate: see McDonald v Horn [1995] ICR 685.
49 Lightman J then turned (at 1225) to critique the decision in Ideal Bedding as it applied to a "trust dispute":
I do not think that the view expressed by Kekewich J in the Ideal Bedding case that in case of a trust dispute (as was the dispute in that case) a trustee has a duty to defend the trust is correct or in accordance with modern authority. In a case where the dispute is between rival claimants to a beneficial interest in the subject matter of the trust, rather the duty of the trustee is to remain neutral and (in the absence of any court direction to the contrary and substantially as happened in Merry's case [1898] I Ch 306) offer to submit to the court's directions leaving it to the rivals to fight their battles. If this stance is adopted, in respect of the costs necessarily and properly incurred e.g. in serving a defence agreeing to submit to the courts direction and in making discovery, the trustees will be entitled to an indemnity and lien. If the trustees do actively defend the trust and succeed, e.g. in challenging a claim by the settlor to set aside for undue influence, they may be entitled to their costs out of the trust, for they have preserved the interests of the beneficiaries under the trust: consider In re Holden, Ex parte Official Receiver (1887) 20 Q.B.D. 43. But if they fail, then in particular in the case of hostile litigation although in an exceptional case the court may consider that the trustees should have their costs (see Bullock v Lloyds Bank Ltd [1955] l Ch 317) ordinarily the trustees will not be entitled to any indemnity, for they have incurred expenditure and liabilities in an unsuccessful effort to prefer one class of beneficiaries e.g. the express beneficiaries specified in the trust instrument, over another e.g. the trustees in bankruptcy or creditors, and so have acted unreasonably and otherwise than for the benefit of the trust estate: consider R.S.C., Ord. 62, r. 6; and see National Anti-Vivisection Society v Duddington, The Times, 23 November 1989 and Snell's Equity, 29th ed. (1990), p. 258.
50 As to the Beddoe application before him, Lightman J said that the application was fundamentally flawed for two reasons. The application was of a kind that ought to have been made in separate proceedings, because the purpose of the application was to inform the judge of the strengths and weaknesses in the trustee's case, including alternative courses that may be taken by way of compromise. Such matters are not appropriately revealed to the judge responsible for adjudicating the case. In addition, the necessary parties were not before the Court. That circumstance defeated the purpose of the application, which was to give the beneficiaries the opportunity to make submissions before the order was made. Accordingly, the summons within the substantive proceeding was not the appropriate procedural vehicle to seek the Court's authorisation to defend the plaintiffs' claim.
51 As to the application for a pre-emptive costs order, Lightman J said (at 1226) that the Court had an "exceptional jurisdiction" in hostile litigation to make an order at an early stage of the proceedings regarding the ultimate costs outcome. The relevant considerations being the strength of the party's case, the likely order as to costs at trial, the justice of the application and any special circumstances. In assessing the likely order as to costs at trial in a case involving a trustee, "it must appear that the judge at the trial could properly exercise his discretion only by ordering that the applicants [sic] costs be paid out of the trust estate". In that context, his Honour said (at 1227):
As regards the likely order for costs, as I have already pointed out, the usual order in such hostile litigation will be that the trustees (if they activity defend and lose) will have to pay their own and the other party's costs and (as this is a case of a trust dispute) will not be entitled to an indemnity or lien from the trust fund.
52 In the result, the trustee's application for a pre-emptive costs order was dismissed.
53 The principles stated in Alsop were applied in an Australian context by the Supreme Court of New South Wales in Rattigan on an application bearing a closer resemblance to the application now before me. The plaintiff (as beneficiary of a deceased estate) commenced proceedings against the executor of the estate alleging various acts of maladministration and breach of fiduciary duties. In the same action, the plaintiff filed a notice of motion seeking an order that the executor repay to the estate amounts that had been paid out of the assets of the estate in respect of his legal fees incurred in the substantive proceedings. By an amendment, the executor's lawyer was joined as a party on the notice of motion and an alternative order was sought to the effect that the lawyer repay the amount of legal fees that had been paid to him by the executor. Hallen J allowed the amended notice of motion and ordered that the executor and lawyer reimburse the legal fees, which amounts were to be paid into court pending the determination of the substantive proceeding.
54 On the facts, it was not disputed that the defendant's legal costs and disbursements in defending the action had indeed been drawn from the estate and had not otherwise been drawn from his own resources. The balance of the estate was nonetheless sufficiently large to enable the executor's costs to be paid from the estate if an order for costs was to be made at the conclusion of the substantive proceedings. Neither the defendant nor the lawyer offered security for any liability to reimburse the estate. Hallen J also identified as uncontroversial the following (at [44]):
…
(b) Prior to any costs and disbursements being deducted from the estate of the deceased, the Defendant had not sought judicial advice on the question whether he was justified in defending the substantive proceedings. Nor had he sought a pre-emptive costs order (in this context, known as a 'Beddoe order' as formulated by Lindley LJ in In Re Beddoe; Downes v Cottam [1893] 1 Ch 547) that he be indemnified in respect of his costs out of the deceased's estate. (There was no evidence provided, or submissions made, going to the reasons for not doing so, but, typically, applications are not granted where an executor or trustee is involved in 'hostile litigation'.)
(c) There was no evidence of any other judicial assessment having been made, prior to the deduction of legal costs from the deceased's estate, of the prospects of the Defendant successfully defending the substantive proceedings at trial, or that he would, otherwise, obtain at trial, or later, an order permitting him to exercise his right of indemnity to meet his legal costs from the assets of the estate.
…
55 Rule 54.3 of the Uniform Civil Procedure Rules 2005 (NSW) provided that "proceedings may be brought" for an order directing an executor of a deceased estate to do or abstain from doing any act or "directing any act to be done in the administration of an estate that the Supreme Court could order to be done if the estate were being administered under the direction of the Court". Hallen J rejected the executor's contention that the notice of motion (an interlocutory process) was not a "proceeding" for the purposes of that rule (at [49]). The rule was described in the authorities as a "procedural expedient" that was "designed to provide [a] summary, cost effective [alternative] to an application for general administration of a trust by the Court": see Re Estate Schwartz, Deceased; Application of Gellert; Gellert v Bentwood and Schwartz [2015] NSWSC 1484 at [12]. His Honour identified that the New South Wales Supreme Court in any event had inherent powers, as part of its equitable jurisdiction, to supervise the administration of trusts, including to make an order of the type that was sought.
56 In summarising the applicable principles, his Honour referred to Alsop and said:
64 At 1224, Lightman J also observed, in relation to the question of costs in a beneficiary dispute:
'A beneficiaries' dispute is regarded as ordinary hostile litigation in which costs follow the event and do not come out of the trust estate: see per Hoffmann LJ in McDonald v Horn [1995] ICR 685, 696.'
65 This statement does no more than reflect the principle that an executor or trustee will not be able to rely upon the right of indemnity in respect of legal costs incurred in protecting only his, or her, personal interests. Thus, in Miller v Cameron (1936) 54 CLR 572 at 578-579; [1936] HCA 13, Latham CJ expressed the view that a trustee who defended an action for his removal was thereby representing his own interests and not those of the trust estate.
66 The rationale of indemnification, in respect of the expenses of litigation, as between trustees and the trust estate, or other fiduciaries and those on whose behalf they are acting, is that the party who has incurred the expense has not been acting for his, or her, own benefit but for the benefit of the estate or person in question: Wishart v Castlecroft Securities Ltd 2010 SC 16 at 46 [71]; [2009] CSIH 65 at [71] (Lord Reed for the Court).
67 In National Trustees Executors and Agency Company of Australasia Limited v Barnes (1941) 64 CLR 268 at 279; [1941] HCA 3, Williams J (Rich ACJ agreeing) observed:
'Such expressions as acting 'for the benefit of' 'with reference to' or 'on indiscriminately in the judgments, but they all mean the same thing, namely, that the question is whether the costs, charges and expenses are properly incurred by the trustee as an incident of his administration of the estate.'
68 (On the basis of these authorities alone, the concession made by the Plaintiff, referred to earlier as to the costs of administration, was properly made.)
69 However, that is not the end of the matter. Generally speaking, if, as executor, a defendant proceeds to defend proceedings without the authority of an order of the Court, or without an indemnity of the other residuary beneficiaries, he does so at his own risk as to costs. As the plurality of the High Court wrote in Macedonian Orthodox Community Church St Petka Inc v His Eminence Petar the Diocesan Bishop of the Macedonian Orthodox Diocese of Australia and New Zealand (2008) 237 CLR 66 at 93-94 [70]-[71]; [2008] HCA 42 at [70]-[71]:
'In particular, trustees who are sued, particularly for breach of trust, may sometimes experience uncertainty about whether they will be able to obtain indemnity as to the costs of their defence under s 59(4) in any event. Perhaps they will if their breach is excused under s 85(2); but they cannot be sure, in advance, that the court's discretionary power to excuse the breach will be exercised in their favour, and one of the matters to be excused is their failure to obtain the court's direction under s 63 or otherwise …
In short, provision is made for a trustee to obtain judicial advice about the prosecution or defence of litigation in recognition of both the fact that the office of trustee is ordinarily a gratuitous office and the fact that a trustee is entitled to an indemnity for all costs and expenses properly incurred in performance of the trustee's duties. Obtaining judicial advice resolves doubt about whether it is proper for a trustee to incur the costs and expenses of prosecuting or defending litigation. No less importantly, however, resolving those doubts means that the interests of the trust will be protected; the interests of the trust will not be subordinated to the trustee's fear of personal liability for costs.'
(emphasis in original)
70 In Application of Uncle's Joint Pty Ltd (2014) 12 ASTLR 487 at 494 [24]-[25]; [2014] NSWSC 321, Brereton J (as his Honour then was) wrote at [24]-[25]:
'Typically, as in National Trustees Executors and Agency Company of Australasia Ltd v Barnes, trustees will be allowed their costs out of the estate in this type of case only after the proceedings against them have been resolved in their favour. Thus in Armitage v Nurse [1998] Ch 241, Millett LJ, with the concurrence of the other members of the court, said (at 263):
In my judgment the respondents should have the right to recoup themselves out of the trust fund but only if and when the action against them is discontinued or dismissed.
In Frost v Bovaird, the full Federal Court rejected (at [79]) the submission that in the case of beneficiaries disputes the trustee was, pending the determination of the claim and without more, entitled to use the trust funds to meet legal costs incurred in defending the claim, the prima facie position being, as stated by Lightman J, that a trustee's legal costs incurred in defending a beneficiaries dispute do not come out of the estate. However, the Court acknowledged (at [75]) that the judgment of the High Court in Macedonian Orthodox Community Church St Petka Inc v His Eminence Petar the Diocesan Bishop of Macedonian Orthodox Diocese of Australia and New Zealand (2008) 237 CLR 66 ('St Petka') recognised that it was open to trustees faced with an allegation of misconduct by a beneficiary to apply for judicial advice, pursuant to which they might be entitled to resort to trust assets for their defence.'
(emphasis added)
57 Hallen J went on to reject a submission that the notice of motion (insofar as it sought repayment of money taken) was in the nature of a mandatory injunction, but did not elaborate, other than to confirm that amounts were "simply taken from the estate for legal costs". His Honour considered that if the principles applicable on an injunction application were to be applied, they were fulfilled in the circumstance of the case in any event (at [58] - [60]).
58 The trust principles were also discussed by the Full Court in Frost v Bovaird (2012) 203 FCR 95 (to which Hallen J referred). Jacobson, Siopis and Nicholas JJ said that in the case of a beneficiaries dispute involving allegations of misconduct against a trustee, the trustee has no prima facie entitlement to use trust funds to meet the costs incurred in defending the claim pending its final resolution (at [79]). I will apply the same principle.