[2025] VCAT 246
General information, not legal advice.
Victorian Civil and Administrative Tribunal
2025-04-08
Original judgment source is linked above.
(a) The decision of Office of the Victorian Information Commissioner dated 21 June 2021 is varied and that the documents 30, 32, 33, 34 and 12 are not to be released to the respondent;
(b) Documents 21, 22 and 25 are not to be released to the respondent; and
(c) The attachments to documents 21, 22 and 25 are to be released to the respondent.
My FOI request now only requires emails and correspondence for a specific matter and for a limited period.
Please note I presently agree to the redaction of personal information (such as names, titles and contact details) from the information however - it required - I reserve my right to seek full copies at a later date.[2]
On balance, I have determined it would not contrary be to the public interest to release the opinions, advice and consultation, for the following reasons:
(a) The Agency submits certain documents were prepared as drafts in the course of training an Agency officer and the documents are sensitive in nature. The Agency submits their release would undermine communications between Agency officers in training and the Assistant/Deputy Registrar and would undermine the methods used to train new legal officers within the Agency. Although I acknowledge the Agency has carefully considered the documents in order to release information that reflects a final position or view of the Agency,
I do not consider the information exempted by the Agency is particularly sensitive such that its release would undermine communications between Agency officers or diminish the Agency's deliberative processes. I am of the view it is common practice for public sector employees to receive training in which draft documents are created for that purpose which may not reflect a final position taken by the Agency. If necessary, I consider it would be open to the Agency to explain why any information in the draft documents differs from a final version.
(b) I note the Agency's view disclosure of the documents could misrepresent the Agency's final position. In my view, the public is capable of understanding such advice or opinions are provided at a particular point in time and may be one of a number of sources of advice contributing to the Agency's overall assessment of or position on an issue. I consider it would be open to the Agency to provide an explanation as to the Agency's current position regarding the matter, in addition to the information already provided to the Applicant's legal representative.
(c) While I accept there is a public interest in preserving the ability of Agency officers to express their views and provide information to an Agency in an open and fulsome way, I consider greater transparency and accountability can improve the provision of such advice.
(d) I consider there is a strong public interest in ensuring the role performed by a public sector agency is transparent. In any case, it is arguable Agency officers are responsible for ensuring advice provided is accurate, complete and properly considered on matters central to an Agency's statutory functions. It is the role of government, supported and informed by analysis and advice undertaken by departments and agency officers to make decisions and act in the best interests of the public - a role that is necessarily the subject of public scrutiny. I consider release would provide transparency in the way in which Agency officers support the Registrar in the performance of the Registrar's statutory functions.
(e) The registration of dealings on certificates of title is a governmental function of the Agency authorised under law. This is a public function carried out by the Agency, rather than being a private right exercised by an individual. I consider granting access to the documents would promote the public interest in ensuring there is transparency and accountability in the Registrar performing their functions, including giving notice to a caveator under section 89A of the Transfer of Land Act 1958 (Vic).
Accordingly, I am not satisfied it would be contrary to the public interest to release certain information in the documents.[7]
30 Internal Working Documents
(1) Subject to this section, a document is an exempt document if it is a document the disclosure of which under this Act -
(a) would disclose matter in the nature of opinion, advice or recommendation prepared by an officer or Minister, or consultation or deliberation that has taken place between officers, Ministers, or an officer and a Minister, in the course of, or for the purpose of, the deliberative processes involved in the functions of an agency or Minister or of the government; and
(b) would be contrary to the public interest.
...
(3) This section does not apply to a document by reason only of purely factual material contained in the document.
...
32 Documents affecting Legal Proceedings
(1) A document is an exempt document if it is of such a nature that it would be privileged from production in legal proceedings on the ground of legal professional privilege or client legal privilege.
On the hearing of an application for review the Tribunal shall have, in addition to any other power, the same powers as an agency or a Minister in respect of a request, including power to decide that access should be granted to an exempt document (not being a document referred to in section 28, section 29A, section 31(3), section 31A, or in section 33) where the Tribunal is of opinion that the public interest requires that access to the document should be granted under this Act.
The purpose of the exemption is to protect the deliberative processes of government and to ensure that measure of confidentiality which will enable policy and like decisions to be taken after as frank as possible exchange of views and ideas between officers of the public service. The SRO submitted that documents in respect of which the exemption was claimed would if disclosed have a chilling effect on the giving of independent, frank and fearless advice by officers in relation to the decisions they have to make. Further, the quality of the advice to be provided would be compromised in that preliminary discussion and debate would be inhibited and there would be a reluctance to create a written record of such a discussion and debate if drafts of other preliminary internal working documents were subject to disclosure.
To fall within the exemption the document should either record the opinion, advice or recommendation or disclose it. A document that discloses material in the nature of consultation or deliberation also falls within s 30(1)(a). The term 'deliberative processes' is wide enough to include any of the processes of deliberation or consultation involved in the functions of an agency, what might be described as the agency's 'thinking processes'.[29]
public interest in the community being better informed about the way in which the Agency carries out its functions, including its deliberative, consultative and decision making processes and whether the underlying issues require greater public scrutiny.
public interest in preserving the ability of Agency officers to express their views and provide information to an Agency in an open and fulsome way, [they] consider greater transparency and accountability can improve the provision of such advice.[33]
Legal professional privilege [is] summarised in Martin v Melbourne Health as an important common law right held by the recipient of legal advice. It arises from a person's right to seek legal advice knowing that what is disclosed in the course of receiving advice will remain confidential as between the client and legal adviser. The privilege arises in respect of legal advice where there are pending or current legal proceedings and in respect of communications for the purpose of providing legal advice (referred to as advice privilege) ...
Advice privilege attaches to confidential communications between a client and his or her lawyer for the dominant purpose of obtaining or giving legal advice. The mere fact a client speaks with their lawyer does not make the communication privileged - the dominant purpose of the communication must be for legal advice. Similarly, the mere fact a document says it is privileged will not make it so - the requisite dominant purpose must be proven.
The test to be applied is an objective one and it looks to the primary or substantial reason for the communication. Where there are mixed purposes, the task is to identify the paramount purpose.
Advice privilege will apply to in-house lawyers provided the other requirements are met.
...
Advice privilege applies to draft letters and other documents where they were produced for the dominant purpose of providing legal advice. Otherwise, if they were released, the content of the final legal advice is likely to be revealed thereby undoing the value of the privilege applying to the final document.[35]
a document which was produced or brought into existence either with the dominant purpose of its author, or of the person or authority under whose direction, whether particular or general, it was produced or brought into existence, of using it or its contents in order to obtain legal advice or to conduct or aid in the conduct of litigation, at the time of its production in reasonable prospect, should be privileged and excluded from inspection.
In the application of this principle, the fact that the person who produced, or the person or authority who or which directed the production of the document, had in mind other uses of the document will not preclude that document being accorded privilege, if it were produced with the requisite dominant purpose.[36]
This position of Barwick's was later affirmed in Esso.[37]
It must be accepted that the word "requires" which appears in S 50(4) [FOI Act] directs the decision maker to identify a high threshold public interest before the power can be exercised. It is not enough that access to the documents could be justified in the public interest.[41]
[1] The applicant's request Tribunal Book ('TB') pg 28.
[4] Applicant's Legal Contentions dated 17 August 2022 TB pg 8.
[5] OVIC Decision letter dated 24 June 2021 TB pg 143.
[7] OVIC Decision Letter dated 24 June 2021 TB pg 146-147.
[8] See Tucker v Commissioner of State Revenue (Review and Regulation) [2019] VCAT 2018 [51]-[52].
[9] Witness Statement Gen Itoh TB pg 17-18.
[13]. Applicants Legal Contentions dated 17 August 2022 TB pg 8.
[14] Ibid TB pg 8 citing Scott v Office of the Assistant Treasurer (Vic) [2013] VCAT 2015; and Friends of Mallacoota In v Department of Planning and Community Development [2011] VCAT 1889.
[20] Ibid pg 10 TB citing Honeywood v Department of Human Services [2006] VCAT 2048; and Proctor v Mornington Peninsula Shire (Review and Regulation) [2018] VCAT 638.
[21] Ibid TB pg 11 citing Re State Bank of NSW v Department of Treasury (1991) 5 VAR 78.
[22] Evidence Act sections 118 and 119.
[23] Ibid Mr Milsom's Legal Contentions TB pg 172.
[25] OVIC Decision Letter, dated 24 June 2021 TB pg 142.
[28] Tucker v Commissioner of State Revenue [2019] VCAT 2018 [79].
[32] Friends of Mallacoota Inc v Department of Planning and Community Development (General) [2011] VCAT 1889.
[34] Evidence Act sections 118 and 119.
[35] Martin v Melbourne Health (Review and Regulation) (Corrected) [2019] VCAT 1190.
[36] Grant v Downs [1976] HCA 135 CLR 674.
[37] Esso Australia Resources v Federal Commissioner of Taxation [1999] HCA 67.
[38] Mr Milsom's Legal Contentions TB pg 186.
[41] Osland v Secretary to the Department of Justice [2010] HCA 24 at [14].
[43] Esso Australia Resources v Federal Commissioner of Taxation [1999] HCA 67 at [35].
[44] Osland v Secretary Department of Justice [2010] HCA 24 at [14]; and Graze v Commissioner of State Revenue [2013] VCAT 869 at [72].
Department of Transport and Planning
Milsom