3.1.1 Collect all rents including minimum, variable, special and percentage rentals and all amounts due in respect of electricity or other fuels supplied promptly as and when the same shall fall due and are payable and shall give valid receipts therefor;
3.1.2 Pay when due water rates, local authority rates and land tax and obtain reimbursement where appropriate from the lessees;
3.1.3 Negotiate rent reviews, new leases, extensions of leases, options of renewal, options to purchase, rights of first refusal, assignments of leases, surrender of leases, as and when same shall be appropriate pursuant to instructions given from time to time by the Client;
3.1.4 Effect all appropriate insurance cover for the improvements of the property and shall arrange for reimbursement and payment of premiums by lessees, where appropriate;
3.1.5 Negotiate leases for the occupation of any vacant space in the building in accordance with the instructions of the Client;
3.1.6 Terminate leases and tenancies with the consent of the Client and shall sign and serve in the name of the Client all such notices as may be appropriate;
3.1.7 Deposit promptly all monies collected in the course of management of the building or otherwise incidental thereto in a trust account and may if necessary endorse any cheques or negotiable instruments drawn in favour of the Client for deposit into such bank account;
3.1.8 Remit to the Client in such manner as may be agreed between them all monies held in the trust account and not required for the payment of disbursements in connection with the management of the building;
3.1.9 Advise the Client promptly in writing of the service upon the Agent of any Writ, Summons, Plaint, Subpoena or other legal document including any notices, letters or communications setting out or making claims upon the Client or the building;
3.1.10 Observe strictly any special conditions or instructions set forth in the Schedule;
3.1.11 Notify the Client promptly and in writing of any substantial or major items of expenditure required in connection with the management of the building and in this respect the Agent shall secure the prior approval of the Client to all expenditure in excess of the amount shown in Item 6 of the Schedule in respect of any one item other than for monthly or recurring operating charges and/or emergency repairs required to protect the property from damage or to maintain the essential services.