Dispatch of the Scheme materials to shareholders
15 Mr Fitzgerald's second affidavit contains evidence demonstrating that Essential posted to the Australian Stock Exchange's (ASX) market announcements platform, and so made generally available:
(a) the details of the meeting of shareholders convened under the First Orders;
(b) the Scheme Booklet;
(c) the details of the dispatch of the Scheme Booklet with the covering letter to shareholders; and
(d) Essential's annual report for the financial year ending 30 June 2023.
16 Mr Merven's first affidavit also establishes:
(a) that the Scheme Booklet and the notice of the Scheme Meeting were dispatched by email on 18 September 2023 to all shareholders of Essential who had elected to receive their shareholder communications that way;
(b) that the Scheme Booklet and notice of the Scheme Meeting were sent by post to other shareholders also on 18 September 2023; and
(c) that the Scheme Booklet and notice of the Scheme Meeting were subsequently (on 9 October 2023) sent by post to 58 email recipients, from whose addresses bounceback notices had been received, and to shareholders who came on to the register after 14 September 2023.
17 Three issues connected with the dispatch of these materials arose at the second hearing.
18 The first concerned whether shareholders received the period of notice of the Scheme Meeting that was required under the Corporations Act. Section 249HA of the Corporations Act requires that at least 28 days' notice must be given of a meeting of a company's members. Section 249J(4) relevantly provides that when a notice of meeting is sent by post, it is taken to have been given three days after it is posted. Notices of the Scheme Meeting were posted on 18 September 2023. So if the provisions just mentioned apply, then shareholders who had not elected to receive their notices electronically (where the deemed delay in receipt under s 249J(4) is one business day), would be taken to have received their notices on 21 September 2023 (since the day of dispatch is not counted as the first of the three deemed days: see s 105). Essential correctly accepted that this was 27 days before the Scheme Meeting, not the 28 days required under s 249HA.
19 However, Essential pointed out that the dispatch of the scheme materials on 18 September 2023 was authorised by paragraph 5 of the First Orders. Paragraph 2 of those orders provided, as is usual, that the meeting was to be convened in accordance with the provisions of Part 2G.2 of the Corporations Act (in which ss 249HA and 249J are found), but that was said to be subject to the orders and pursuant to s 1319 of the Act. Section 1319 provides:
Where, under this Act, the Court orders a meeting to be convened, the Court may, subject to this Act, give such directions with respect to the convening, holding or conduct of the meeting, and such ancillary or consequential directions in relation to the meeting, as it thinks fit.
20 It is well established that this empowers the Court to give procedural directions in relation to a meeting which may not correspond with the procedural requirements of a general meeting convened under the company's constitution, or with the procedural requirements of Part 2G.2: see Re Australian Consolidated Press Ltd (1994) 14 ACSR 639 at 640; Re Amcor Limited [2000] VSC 157 at [6]; Re Strategic Energy Resources Ltd (No 2) [2012] VSC 75 at [7]; Re Amcom Telecommunications Limited (No 3) [2015] FCA 596 at [57]-[59]; Re Sienna Cancer Diagnostics Limited [2020] FCA 899 at [115]; Re Catholic Church Insurance Limited [2023] FCA 1197 at [115]. In Re Australian Consolidated Press, McLelland J explained that this is in a context where the meeting is one convened by the Court, and is not a general meeting conveyed under the articles of association (as the relevant instrument was then called): at 640.
21 Consistently with this, orders were made truncating the notice period for scheme meetings to less than 28 days, in Re Equigold NL (No 2) [2008] FCA 826 at [8] and in Re Security Matters Limited [2023] FCA 19 at [116]-[122].
22 I was satisfied on the basis of those authorities that the shorter deemed notice period that occurred after Essential complied with the First Orders was not a procedural irregularity that required comment under s 1322(2) of the Corporations Act (proceedings affected by procedural irregularities not invalidated unless substantial injustice) or any remedial order under s 1322(4) (such as an extension of time under s 1322(4)(d)). Nor as a matter of substance was the shorter notice period likely to have deprived any shareholder of a proper opportunity to consider the scheme materials (noting that in England, 21 days' notice is the rule of thumb for scheme meetings: see Re Security Matters at [121]).
23 The second issue, which counsel appropriately drew to my attention, was one respect in which Essential had not complied with the First Orders. Paragraph 7 of those orders provided that if it came to Essential's attention that any email notice resulted in the return of a receipt or notice that the email was undeliverable, then Essential was to forthwith dispatch a hard copy version of the shareholder notice letter and other forms to the shareholder. This occurred, but not 'forthwith', as the letters were not dispatched until 9 October 2023. But this irregularity was minor in my view, as only 58 shareholders were affected, there is no reason to think that they did not ultimately receive the notices of meeting, and it can be inferred in any event that the email bouncebacks would, in many cases, have been the result of the shareholders' own failure to maintain email accounts or to notify Automic of a change in email addresses.
24 The third procedural issue was that for some 77 shareholders, who received all the scheme materials in hard copy, the Scheme Booklets had been printed in black and white. This was an inadvertent error in the printing process which only came to Essential's attention the night before the second hearing.
25 Essential accepted that this means that certain charts, graphs and maps in the Scheme Booklet, which were in colour, would be difficult or impossible to read. Nevertheless, it submitted that for the following reasons, that did not mean that the Scheme should not be approved:
(a) it appears to have been an oversight or misunderstanding;
(b) 77 Scheme Booklets were affected, compared to a total number of 4,925 shareholders;
(c) there was evidence that even if it is assumed that all 77 shareholders voted at the meeting without having received full and proper disclosure, that represented only about 3% of the shareholders by number;
(d) the full colour version was available on the ASX platform, on Essential's website, and at Essential's registered office;
(e) no issue was raised or enquiries made about the issue;
(f) the substance of the Scheme Booklet and the independent experts' report provided by BDO Corporate Finance (WA) Pty Ltd (BDO Report) could be read; and
(g) it was not in the nature of other printing problems which Essential described as 'more egregious', such as those in Re Wesfarmers (No 2) (advantages, disadvantages and other relevant considerations for shareholders section was missing from the version of the scheme booklet uploaded to the ASX website) and Re Beadell Resources Ltd (No 2) [2019] WASC 53 (corruption of text rendering a report in the scheme booklet unreadable).
26 I was persuaded by these submissions, which speak for themselves, that the printing error was no impediment to approval of the Scheme. I add three points by way of supplementation or qualification. The first is that Essential drew the issue to ASIC's attention, and on the afternoon of the second hearing, ASIC indicated that it had no objection to the proposed Scheme, notwithstanding the irregularity.
27 Second, my own examination of the black and white version of the Scheme Booklet confirmed that it was unlikely that the error caused any substantial difficulties for shareholders. There were only two charts in the main body of the Scheme Booklet that were affected, and the shareholders could pick up the necessary information from the surrounding text. The charts in the BDO Report remained fairly legible, despite the error. The same could not be said of various geological and other maps in the Independent Technical Assessment and Valuation Report into Essential's mineral assets, which was prepared by a company called Valuation and Resource Management Pty Ltd, and which was itself annexed to the BDO Report. But any shareholder who had reached the body of that report and who wished to scrutinise those diagrams in any detail could be expected to have obtained a colour copy online or otherwise.
28 Third, the cases to which Essential referred were of limited assistance because they inevitably depended on their own facts, and each error is different. In Re Wesfarmers (No 2), the incomplete scheme booklet was available online for only two hours and that was a week before members were due to start lodging votes by proxy: see [27]. In Re Beadell there was a 'random character change to some words within the Independent Technical Specialist Report', it is not clear how extensive or material the problem was (Vaughan J described it as a minor matter, at [16]), and it was caught in time to provide an 'errata letter' along with the incorrect scheme booklet: at [16]-[18]. In contrast, here, the error was not picked up until after the Scheme Meeting.
29 Essential also referred to three cases in which schemes had been approved despite a black and white printing error. But each case, once again, depended on its own facts. In Re MOD Resources Ltd (No 2) [2019] WASC 360 at [12]-[17], the company picked the error up in time to send a colour version of the scheme booklet out to shareholders. In Re Dreamscape Networks Ltd [2019] WASC 412 at [105], Hill J found that there was 'no discernible difference between the colour and black and white versions of the scheme booklet'. In Re Nusantara Resources Ltd [2021] WASC 334 at [95], her Honour found that there was 'no critical or effective difference between the colour and black and white versions of the Scheme booklet' and that the 'interpretation of text and images within the Scheme booklet are the same in both instances'. Nevertheless, for the reasons given above I determined that the printing error in this case was not a substantial reason in the way of approving the Scheme.
30 It was also appropriate to make an order under s 1322(4)(a) of the Corporations Act declaring that the Scheme Meeting and the resolution passed at it are not invalid by reason of the black and white printing. It is arguable that s 1322(2) operated to confirm that those things were valid, because this was a procedural irregularity without substantial injustice, but given the commercial importance of the resolution to Essential and its shareholders (and to Develop), it was appropriate to put the matter beyond doubt: see Re Wesfarmers (No 2) at [30]-[35]. The preconditions found in s 1322(6) for the making of orders were all satisfied: the irregularity was of a procedural nature; Essential had acted honestly; it was just and equitable that the order be made; and I was satisfied that no substantial injustice had been or was likely to be caused to any person.