Application of the relevant principles
59 Taking the relevant principles into account, attention may be directed to the facts and circumstances of the present case.
60 The Minister was required to engage in an "active intellectual process" in assessing the merits of the case, but a question arises as to what material the Minister was required to apply that intellectual process to. In Carrascalao at [61], the Full Court accepted that the Minister was entitled to obtain assistance from Departmental officers and members of his private staff, including having them prepare summaries of information for review. The Full Court added that this was subject to at least three qualifications, including that the Minister's entitlement to have regard to a summary must take into account any statement or indication that advises the Minister of the need to personally consider relevant information in a document that has been summarised. The Full Court's reasons suggest that in some circumstances the Minister may be entitled to confine his consideration to reading a summary of the material before him, and is not required to read the material itself: cf Minister for Aboriginal Affairs v Peko-Wallsend Ltd (1986) 162 CLR 24 at 30-31; Tickner v Chapman (1995) FCR 451 at 464, 477, 495-496. However, the Full Court observed that the Departmental submission had specifically directed the Minister's attention to the various attachments, and that the statement of reasons indicated that the Minister had regard to a number of particular matters that would have required him to read portions of the attachments. The Full Court apparently proceeded on the basis that the Minister's obligation to apply an active intellectual process to the merits of the case required him to at least read the material that the statement of reasons indicated he had read and the material that the submission indicated he should read. The Full Court's conclusion was that the Minister could not have read that material within the time available to him.
61 In the present case, the Minister's counsel expressly eschewed any submission that the Minister was entitled to confine his reading to a summary of the material contained in the Department's submission, the draft decision record and draft statement of reasons. There were a number of other documents before the Minister, including sentencing remarks, pre-release reports, and correspondence from the Department to the appellant. The material consisted of about 130 pages in total. The Minister accepted, as we understand it, that he was required to read at least the bulk of the documents accompanying the submission. That concession seems to have been made because, like in Carrascalao, the statement of reasons is replete with statements or indications that the Minister had read those documents.
62 The evidence before the primary judge clearly established the timing of three relevant events on 14 August 2017:
At 9.16 am, the Departmental submission, a draft decision record, a draft statement of reasons and the accompanying documents were placed on the Minister's desk.
At 10.14 am, the Minister's office was notified that the Court had quashed the Minister's previous decision of 28 March 2017 to cancel the appellant's visa.
At 10.25 am the Minister made the decision under review cancelling the appellant's visa.
63 The appellant's primary contention is that the evidence leads to an inference that the Minister commenced his consideration of the decision and the material before him from 10.14 am on 14 August 2017. As the primary judge found, and the Minister accepts, if the Minister had only commenced such consideration at 10.14 am, the active intellectual process required before the Minister made his decision could not have taken place. The Minister could not have read the relevant material in the eleven minutes between 10.14 am and 10.25 am.
64 However, there is no direct evidence as to when the Minister commenced his consideration of his decision. The primary judge found that the Minister could have commenced his consideration at any time from 9.16 am, and his Honour was not prepared to draw an inference that the Minister commenced his consideration only from 10.14 am. His Honour held that the appellant had not proved that the Minister considered the relevant material for a time that was insufficient to allow him to give active intellectual consideration to the merits of the decision.
65 At the heart of the appeal is a distinction between the making of the decision under review and the intellectual process engaged in anterior to the making of the decision. The decision made by the Minister was to cancel the appellant's visa. However, the making of that decision necessarily involved an anterior intellectual process. The law requires that a decision-maker must give proper, genuine and realistic consideration to the merits of the case, including by the application of an active intellectual process. That anterior intellectual process will necessarily take time - how much time will vary according to the nature of the decision, the statutory regime and the extent of the material the decision-maker is required to consider. In the absence of some statutory requirement to the contrary, there is no restriction upon when the decision-maker may commence his or her consideration of the material relevant to the making of a decision.
66 The question is whether the primary judge erred by failing to draw an inference that the Minister only commenced his consideration of his decision from 10.14 am on 14 August 2017. There are two competing inferences available on the evidence. One is the inference for which the appellant contends, that the Minister commenced his consideration from 10.14 am. The other is that the Minister commenced his consideration at some point in the vicinity of 9.16 am. The appellant bears the onus of adducing evidence sufficient to justify the drawing of an inference that it is more likely than not that the Minister only commenced his consideration of his decision from 10.14 am.
67 It is convenient to begin by examining the evidence that the Minister submits demonstrates that his consideration of the decision and the relevant material could have commenced from 9.16 am on 14 August 2017.
68 First, the Minister relies upon the email sent by Ms McGill to Ms Harris at 9.16 am saying, "The submission is on the Minister's desk for consideration". It can be accepted that by that time, the Department's submission and attachments had been placed on the Minister's desk for the Minister to consider. However, the email does not indicate whether the Minister was at his desk at that time, nor when the Minister commenced his consideration of the material. The Minister contends that the natural meaning of the words "is on the Minister's desk for consideration" is that he had already commenced considering the material, or would do so shortly. The first of these interpretations cannot be accepted - the words used suggest that the material was left for the Minister to consider when the Minister was available, not that he had already commenced considering it. The second interpretation - that the Minister would commence considering the material shortly - cannot be accepted because the words used give no indication of whether the Minister would, for example, begin his consideration within a few minutes or in an hour.
69 Second, the Minister relies upon an entry in the Parliamentary Document Management System (the PDMS entry) created by a Ms Johanna Drake at 9.30 am on 14 August 2017 which indicates that the submission received by email on 11 August 2017 had been printed at the Minister's office and was, "For consideration early Monday, while awaiting notification from DIBP that decision is required". The PDMS entry suggests that Ms Drake expected or intended that the Minister would consider the material while awaiting notification that the Court had quashed the Minister's decision. It does not indicate that the Minister in fact began considering the material while awaiting notification of the Court's order. Although, Ms Drake's role is not apparent from the evidence, the PDMS entry may distinguish the facts of this case from those of Burgess where the evidence was uniform that the Ministers' advisors intended that he should only consider the material after the Court's order quashing the earlier decision had been made.
70 Third, the Minister relies upon his signed statement of reasons which referred to the Minister having "given full consideration to all the information before me in this case". If in fact the Minister gave full consideration to all the information, he must have begun that consideration prior to 10.14 am. In Carrascalao, it was accepted at [131] that a statement of such a kind by the Minister does provide some evidence of its truth. In Minister for Immigration and Border Protection v Sabharwal [2018] FCAFC 160, it was held at [76] that "[t]he written reasons of the Minister may, and generally will, be taken to be a statement of those matters considered and taken into account". However, statements of a formulaic kind, or sweeping statements that matters have been considered, will not shield from scrutiny whether in fact they have been considered: Hands v Minister for Immigration and Border Protection [2018] FCAFC 225 at [38]. A broad self-serving statement unsupported by other evidence may readily be displaced by evidence to the contrary.
71 The Minister's signed decision record provides evidence to the contrary. In the decision record, the Minister stated that he had, "considered all the information before me provided by, or on behalf of [the appellant] in connection with the possible cancellation of his Absorbed Person Visa." The reference to "the possible cancellation" was to the decision of 14 August 2017. However, no material had been provided by or on behalf of the appellant in connection with that decision. The Minister expressly chose to make the decision under s 501(3) of the Act, so the rules of natural justice did not apply. The Departmental submission stated that if the Minister proceeded under s 501(3), "[t]he person is not given notice of the cancellation consideration and is therefore not afforded any opportunity to provide the Department with information pertaining to their circumstances or respond to any adverse information, before a decision is made." As the appellant was not notified that the decision was being considered, no information could be provided by him or on his behalf in connection with the decision. While some material concerning the appellant, such as reports referring to his behaviour in prison and his health, had been obtained by the Department from third parties and placed before the Minister, that information cannot sensibly be described as having been provided "on behalf of" the appellant.
72 The Minister's statement was plainly wrong. It demonstrates that he had not paid sufficient attention to the Department's submission and the accompanying material to realise that no material had been provided by or on behalf of the appellant in connection with the decision. That contradicts his assertion in his statement of reasons that he had "given full consideration to all the information before me in this case". That assertion cannot be accepted.
73 Fourth, the broader circumstances of the case provide some support for an inference that the Minister commenced considering the material prior to 10.14 am. The arrangements put in place between the Minister's office and the Department demonstrate an intention by the Minister to make a new decision shortly after the making of an order quashing the March 2017 decision. The Minister knew that the decision would be quashed, given his consent to that course. It would be a practical method of proceeding for the Minister to commence his consideration of the material relevant to the new decision while awaiting notification that the quashing order had been made.
74 It is necessary to next examine the evidence that the appellant contends demonstrates that the Minister did not commence consideration of the relevant material until 10.14 am.
75 First, the appellant relies upon the email from Ms Harris of 11 August 2017 which stated that:
The hearing set for Monday has been vacated by the court. Our legal colleagues will keep us updated with the timing of the withdrawal. Please note, we do not have control of the timeframe and the Minister cannot make a decision on this case until the withdrawal is finalised.
76 Ms Harris' statement that the Minister could not make a decision until after the Court had quashed the March 2017 decision was obviously correct. Until that decision was quashed, there was no visa in force for the Minister to cancel under s 501(3) of the Act. However, Ms Harris' statement said nothing about when the Minister could begin to consider the material relevant to making of a fresh decision.
77 Second, the appellant relies upon the email from Ms Kijirah sent at 10.14 am on 14 August 2017 advising that the Court had made orders setting aside the March 2017 decision, and stating "[t]he Minister is now able to consider the submission". The appellant submits that this statement demonstrates that the Minister is unlikely to have commenced considering his decision until after he was notified that the Court had made its order quashing the March 2017 decision. He submits that this statement suggests that, "it was normal practice for the Minister to defer re-consideration of a matter until after any prior decision had in fact been quashed".
78 Ms Kijirah was a legal officer providing advice to the Minister's office as to the timing she considered appropriate. Ms Kijirah's statement reflects her advice that the Minister could now begin his consideration. It is not, however, evidence of a practice that the Minister would not begin his consideration of a submission until notified that an earlier decision had been quashed.
79 Third, the appellant relies upon the heading to the Department's submission, which stated:
Timing: following the confirmation of withdrawal from Federal Court of Australia proceedings, please consider by Monday, 14 August 2017, as agreed by your Office.
80 The Department's submission indicates that someone in the Minister's office had agreed that the Minister would "consider" the submission "following" notification of the "withdrawal" of the existing proceeding. The language used in the Department's submission was somewhat loose and imprecise. There was not, for example, any "withdrawal" of the proceeding - there was an order quashing the March 2017 decision. However, the submission does provide support for the appellant's case.
81 Fourth, the Minister's erroneous statement that he had "considered all the information before me provided by, or on behalf of" the appellant supports the appellant's submission that the Minister failed to apply an active intellectual process to the relevant material. The erroneous statement indicates that the Minister did not pay sufficient attention to the material to realise that no information had been provided by or on behalf of the appellant. That is consistent with the appellant's case that the Minister spent only up to 11 minutes considering the material from 10.14 am, and not up to 1 hour, 9 minutes from 9.16 am.