LACK OF RECORDS AND NON-COOPERATION OF DIRECTOR
9 A substantial portion of the primary and supplementary affidavits are directed to detailing the steps taken by the Liquidators to elicit information about the Company's affairs from its sole Director, and the actions that have had to be taken as a result of his alleged non-cooperation. (The relevant papers have been served on the director's legal representatives who have not contested any aspect of the account.) They reveal the following chronology of attempted conferral with the Company's Director and Shareholder in the months since the liquidation commenced:
(a) on 4 August 2020, Mr Delaney of the Liquidators' staff attempted to contact the Director and the Shareholder via mobile numbers that had been provided to the Liquidators by Substar's petitioning creditor. Voice mail messages were left (where possible) but no response was forthcoming;
(b) on 5 August 2020, Mr Delaney contacted accounting firm, Macri Partners, which a company search for Substar obtained via Equifax Inc. on 4 August 2020 disclosed to be the registered officeholder of Substar. In a telephone conversation with Mr Joseph Macri of Macri Partners, Mr Delaney was advised that the Shareholder had been made bankrupt effective 20 November 2017 and that a bankruptcy trustee was acting on his behalf. Mr Macri advised that following the Shareholder's incapacitation, his son had become Director of Substar. Mr Macri advised that Macri Partners held very little books and records for Substar and was not responsible for preparing its tax returns or financial statements. Mr Macri did not have any contact telephone number for the Director but was able to provide an additional mobile number for the Shareholder;
(c) on 6 August 2020, Mr Bredenkamp of the Liquidators sent, by registered post, a letter to the Director enclosing a notice to deliver all accounting books and records of Substar and a request to complete a Report on Company Activities and Property (ROCAP). They did not receive a response;
(d) on 6 August 2020, Mr Delaney had a telephone conversation with Mr Alex Cimetta of SV Partners who confirmed that Mr Field remained the bankruptcy trustee for the Shareholder, Leopold Scala. Mr Cimetta advised Mr Delaney words to the effect:
Leopold was a difficult individual to get a hold of and he does not have an email address. The only time our office was able to get a hold of him was when members of our staff went to his house.
Mr Cimetta confirmed the Shareholder's contact telephone number to be the same as the number provided by Mr Macri. Mr Cimetta also advised Mr Delaney that the bankruptcy trustee had been unable to locate any of the 20 motor vehicles that had been registered in Leopold Scala's name at the time of the bankruptcy trustee's appointment;
(e) on 6 August 2020, Mr Pattinson of the Liquidators' staff received a call from the Shareholder requesting information about the liquidation. Mr Pattinson requested contact information for the Director and also requested that the Shareholder instruct the Director to contact the Liquidators to arrange an appropriate time to meet with them to discuss the business, property and affairs of Substar. The Shareholder advised Mr Pattinson with words to the effect that:
he intended to pay out the creditors of the liquidation following receipt of proceeds from the sale of one of his other properties and that he would call Mr Pattinson back the following day to schedule a meeting with himself, the Director and the Liquidators.
No subsequent meeting or response was forthcoming from the Shareholder;
(f) on 11 August 2020, the Liquidators sent, by registered post, a letter to the Director enclosing a second notice to deliver all accounting books and records of Substar and a request to complete a ROCAP, by no later than 18 August 2020. The Liquidators did not receive a response;
(g) on 13 August 2020, having received no engagement from the Director and no subsequent engagement from the Shareholder, Mr Pattinson, Mr Delaney and Mr Lobb of the Liquidators' staff attended upon each of the locations of Substar's three real properties (as detailed below) and also the Director's registered address in Waterford (the Scala Family Residence) with a view to determine if any assets or records were located at these properties. The Liquidators located five motor vehicles and were advised by a person at a neighbouring business that the Shareholder had last attended that property on 7 August 2020. The Liquidators did not meet either the Director or the Shareholder at any of these locations;
(h) on 14 August 2020, Mr Pattinson made attempts to contact the Director and the Shareholder on the three telephone numbers previously provided to the Liquidators on 4 and 5 August 2020. Voice mail messages were left (where possible) but no response was forthcoming;
(i) on that same date, Mr Pattinson attempted to contact the Director via Facebook messenger. The message which appears to have been sent to the Director's correct account based on available photographic images was not read by the Director;
(j) on 19 August 2020, Mr Pattinson made further attempts to contact the Director and the Shareholder on the three telephone numbers. Voice mail messages were left on the answering service (where possible), but no response was forthcoming;
(k) on 20 August 2020, having determined the Shareholder to be an officer of Substar, the Liquidators sent, by registered post, a letter to the Shareholder enclosing a notice to deliver all accounting books and records of Substar and a request to complete a ROCAP, by no later than 27 August 2020. The Liquidators did not receive a response;
(l) on 24 August 2020, the Liquidators engaged repossession agents to attend upon and recover three vehicles registered in Substar's name that had been located at the Scala Family Residence. Mr Delaney received a further telephone call from the Shareholder advising that he was working on a plan which would have the effect of setting aside the liquidation and that his solicitor, Mr Joseph Cianfrini of JNC Legal, would be in contact with the Liquidators shortly;
(m) on 25 August 2020, Mr Pattinson sent text messages to the Director and the Shareholder's two mobile numbers requesting they call the Liquidators and engage in the process;
(n) on the same date, having not received any subsequent correspondence, Mr Pattinson contacted Mr Cianfrini to obtain an understanding of whether he was acting for the Director and further requested that he instruct his client to attend upon our offices for a meeting. Mr Pattinson also requested Mr Cianfrini remind his client of its outstanding requirements to provide certain information to assist the Liquidators with the progression of the liquidation, including the ROCAP and books and records. Mr Cianfrini advised Mr Pattinson with words to the effect that:
he had not yet received instruction in this matter from the Director or [the Shareholder] but had acted for [the Shareholder] Leopold Scala in the past and would contact them and revert in due course;
(o) on the same date, Mr Delaney sent an email to Mr Cianfrini setting out the Liquidators' understanding of the telephone conversation and information that had been requested, providing a deadline of 4 September 2020 for provision of a response from the Director;
(p) on 3 September 2020, having not received any response from Mr Cianfrini or the Director, Mr Pattinson of my staff contacted Mr Cianfrini via telephone seeking an update. Mr Cianfrini advised Mr Pattinson words to the effect that 'his client required an additional week to furnish the information requested'. Mr Pattinson agreed to provide an extension to 11 September 2020;
(q) on 4 September 2020, the Liquidators sent a letter to Mr Cianfrini which confirmed their acceptance of the extension request;
(r) on 11 September 2020, Mr Cianfrini contacted the Liquidators and advised Mr Delaney words to the effect that 'the Director and [the Shareholder] were available to attend upon [the Liquidators'] offices later that same date'. Messrs Pattinson, Delaney and Lobb subsequently met with the Director, the Shareholder and Mr Cianfrini that same day. At the meeting, the Liquidators provided the Director with a copy of the documentation previously sent via registered mail on 6 August 2020 and obtained a contact email address from the Director. At the meeting, the parties discussed:
(i) the history and financial position of Substar, including the Liquidators' findings from its enquiries to date;
(ii) the importance of the Director's assistance with expeditious completion of the ROCAP and provision of any books and records that were in his possession. In this regard, it is noted that the Director advised that, prior to making further enquiries, that to the best of his knowledge the Company did not have any books and records; had never prepared any financial records given he did not believe it was required to do so; and, he could not recall the party or parties that had acted as settlement agent for the real properties registered in the name of Substar;
(iii) the current and anticipated costs of the liquidation process. In this regard, it is noted that Mr Pattinson explained to the Director and Shareholder that the Liquidators had been required to commit more time and cost than what would typically have been incurred in a liquidation of this nature due to the lack of engagement and assistance provided by the Director and Shareholder to date. Mr Pattinson stressed that their assistance in the provision of timely information and responses to the Liquidators' requests would reduce any further time and cost;
(iv) the Director's view that all assets registered in the name of Substar were assets of the Trust;
(v) the possibility that Substar had been rendered a bare trustee by virtue of the commencement of the liquidation; and
(vi) the information that the Liquidators required from the Director to enable the Liquidators to make a determination on how the liquidation of Substar could progress;
(s) on 15 September 2020, Mr Pattinson sent Mr Cianfrini and the Director an email containing:
(i) information requested by the Director at the meeting; and
(ii) a summary of his understanding of the discussions at that meeting and the agreement reached with respect to a deadline for provision of a completed ROCAP, books and records and provision of the information pertaining to a proposal that would be made by the Director;
(t) on 18 September 2020, Mr Pattinson called Mr Cianfrini to provide an update on a material change to the total claims received in the liquidation and also to request an update on the progress of his client's outstanding tasks. Mr Cianfrini discussed the proposal that his client was contemplating and also requested an extension for provision of the outstanding documentation. This extension request was granted to a new deadline of 25 September 2020;
(u) on 24 September 2020, Mr Pattinson called Mr Cianfrini to provide a further update on the Liquidators' estimated claims and to seek an update in respect of the Director's response to the Liquidators' requests. Mr Cianfrini discussed his client's difficulties with completing the ROCAP and books and records listing and Mr Pattinson suggested that he get his client, the Director, to arrange a time to meet with the Liquidators' staff at their offices, where they could assist him with its completion by answering any queries that were forthcoming. Mr Cianfrini also explained the high-level proposal his client was intending to put forward to the Liquidators to address Substar's claims and liquidation costs. Mr Pattinson requested that Mr Cianfrini make the proposal in writing and noted that the proposal would only be capable of acceptance if the Director was able to address his outstanding administrative requirement (i.e. ROCAP, books and records listing) and provide information to satisfy the Liquidators that the assets registered in the name of Substar were assets of the Trust;
(v) on 25 September 2020, Mr Cianfrini sent a letter addressed to Mr Pattinson via email setting out the proposal discussed in the telephone call the previous day. The letter also included the Director's request for a meeting with the Liquidators on 30 September 2020, to assist him with addressing his outstanding administrative tasks;
(w) on the same date, Mr Pattinson sent an email to Mr Cianfrini and the Director advising that the Liquidators were willing to accommodate the Director's meeting request and would respond more formally to the Director's proposal, following completion of the Director's outstanding administrative tasks;
(x) on 29 September 2020, the Director attended upon the offices of the Liquidators where he completed the ROCAP and books and records listing, with the assistance of Mr Delaney and Mr Lobb. The Liquidators noted that the Director has acknowledged that he is not in possession of any books and records;
(y) on 30 September 2020, Mr Bredenkamp sent a letter to Mr Cianfrini and the Director which explained that the proposal that they had submitted on 25 September 2020 was not in a form that enabled the Liquidators to make a determination on whether the Liquidators could accept same. In his request, Mr Bredenkamp set out further information that the Liquidators required and requested the Director submit a revised proposal by no later than close of business on 7 October 2020. No response has been forthcoming to date;
(z) on 15 October 2020, Mr Pattinson called Mr Cianfrini for an update on the status of his client's revised proposal that addressed the outstanding matters set out in Mr Bredenkamp's letter dated 30 September 2020. Mr Cianfrini advised Mr Pattinson with words to the effect that:
he had not read the letter but that it was his understanding the Director was progressing his efforts to gather funding to satisfy Substar's debts and that he would revert once he had considered the letter and received instruction from his client;
(aa) later that same date, Mr Lobb sent the Director an email which referred to the discussion with Mr Cianfrini earlier that same date and noted the deadline to respond to the Liquidators' letter dated 30 September 2020 had passed. The email requested that the Director address the outstanding matters in this letter by no later than 21 October 2020;
(bb) on 20 October 2020, Mr Pattinson received a telephone call from Mr Cianfrini during which Mr Cianfrini advised Mr Pattinson words to the effect that:
the Director was unable to address all the matters in the Liquidators' letter of 30 September 2020 and that the Director had been unable to secure the requisite finance to meet the Substar's debts and liquidation costs.
Mr Cianfrini further advised Mr Pattinson in words to the effect that his client understood an application would likely be required to progress the matter and that his client was supportive of this approach. Mr Cianfrini requested that given the quantum of Substar's outstanding debts and liquidation costs were substantially less than what the assets were likely to be realised for, his client had requested that the Liquidators engage with the Director during the course of their realisation process (if the orders sought were received) and prioritise the realisation of certain assets that the Director deems to be non-core when seeking to generate proceeds required to satisfy the outstanding claims and liquidation costs. Mr Cianfrini advised Mr Pattinson in words to the effect that:
following satisfaction of the debt, his client would like to have the liquidation set aside and legal title in any residual assets that the Liquidators were not required to realise upon should remain in the name of the Company.
Mr Pattinson advised Mr Cianfrini that in first instance, the Liquidators would likely proceed by marketing all assets for sale concurrently but would engage with the Director during the realisation process given his apparent interest in the residual equity. Mr Pattinson acknowledged the Director's desire with respect to maintenance of Substar and noted the Liquidators would need to consider, with the assistance of its legal counsel, the legal mechanism by which this goal could be achieved. Mr Pattinson noted that a determination of whether the assets were beneficially owned by the Trust was still yet to be made and that the Liquidators were continuing to make enquiries into this matter in the absence of books and records that confirmed the same. Mr Cianfrini noted that his client had recovered a recent rate notice from the City of Canning which he believed would assist in the Liquidators' determination and noted that he would send this to the Liquidators later that day;
(cc) on 21 October 2020, Mr Pattinson received a telephone call from Mr Cianfrini during which Mr Cianfrini advised in words to the effect:
that following their discussion of 20 October 2020, he had sought instructions from his client who had now advised him that he did not require Substar to remain as corporate trustee of the Trust and that he now had the belief that he would be able to secure sufficient external funding to satisfy [Substar's] debts and liquidation costs in full. Mr Cianfrini advised that as a consequence, the Liquidators would not need to realise upon the assets registered in the name of Substar and would only need to clarify what amount was required to satisfy [Substar's] debts and liquidation costs'.
Mr Pattinson advised Mr Cianfrini that the Liquidators intended to proceed with filing this application, but would include the content of their discussion in the affidavit to be submitted to the Court. Mr Pattinson enquired as to the timing of receipt of funding. Mr Cianfrini advised that his client was yet to receive confirmation but anticipated that it would be obtained prior to completion of a formal dividend distribution process by the Liquidators, which he understood would take approximately two months to complete;
(dd) on 22 October 2020, Mr Saul Davies of Taylor Smart Lawyers (TSL), a law firm that had assisted Substar with real property and settlement advice, telephoned Mr Pattinson to respond to his earlier requests of 15 October 2020 and 20 October 2020 for documentation pertaining to settlement of the three real properties registered in the name of Substar. Mr Davies advised Mr Pattinson in words to the effect that:
TSL had located the requested settlement documentation and it was his view that this documentation clearly shows that at the time of each acquisition, there was intent that these properties were to be beneficially held by multiple trusts.
Mr Davies advised that given his view the documentation pertained to Trust assets, it was his preference that prior to providing the settlement documentation to the Liquidators, TSL first receive consent from the Director and/or the Shareholder to release the information requested by the Liquidators. Later that same date, Mr Pattinson sent an email to Mr Cianfrini, copying the Director and Mr Davies to the email correspondence, setting out his understanding of his discussion with Mr Davies earlier that date and requesting Mr Cianfrini instruct TSL to release the information sought by the Liquidators; and
(ee) on 27 October 2020, Mr Cianfrini returned Mr Pattinson's telephone call from earlier that same date and advised in words to the effect that 'he was still awaiting instruction from his client.' Mr Pattinson advised Mr Cianfrini that it was incumbent for the Liquidators to expeditiously proceed with the application they had previously discussed and accordingly the Liquidators intended to file the following day, being 28 October 2020. Mr Pattinson noted that were the Liquidators to subsequently receive the information requested from TSL prior to the hearing date, they would file this documentation with the Court, as was in fact done on 27 November 2020 when the supplementary affidavit was filed.
10 The supplementary affidavit details the further conferral and steps taken in the lead up to, and since filing this application as follows:
(a) by email dated 28 October 2020, and prior to the Liquidators commencing this action, Mr Stulic of the Liquidators sent a letter to Mr Cianfrini. That letter enclosed a draft version of the originating application and advised Mr Cianfrini that he and another solicitor, Mr McDonald, would call Mr Cianfrini the following day to confer about this action prior to the Liquidators filing the originating application with the Court. As at 27 November 2020, Mr Cianfrini had not responded to that correspondence;
(b) on or around 29 October 2020, Mr McDonald and Mr Stulic telephoned JNC Legal in order to confer with Mr Cianfrini about this action prior to the Liquidators filing the originating application with the Court. A receptionist at JNC Legal advised them that Mr Cianfrini was not available to take their call, and a message was left with Mr Cianfrini to call them back as soon as possible. Mr Cianfrini did not return their call; and
(c) given Mr Cianfrini's failure to confer with the Liquidators' solicitors with respect to this action, on 30 October 2020, Mr Stulic filed the originating application and primary affidavit with the Court, and served Court-sealed copies of those documents on the Director by sending an email enclosing the documents to Mr Cianfrini. As at 27 November 2020, neither Mr Cianfrini or the Director had contacted the Liquidators' solicitors acknowledging receipt of the originating application and primary affidavit.
11 Due to the lack of cooperation by the Director and Shareholder, the Liquidators have been unable to thoroughly or properly assess the financial position of Substar or the Trust. They are yet to receive any books or records of the Company which would allow them to properly determine whether the assets that they have identified as being registered in the name of Substar are in fact assets of the Trust. They doubt whether such books and records exist and this doubt appears to be confirmed by the representations made by the Director.