(1) The chairperson of the Board, after giving each member of the Board reasonable notice of a meeting –
(a) may convene a meeting of the Board at any time; and
(b) must convene a meeting when requested to do so by 3 or more other members.
(2) If the chairperson is absent from duty or otherwise unable to perform the duties of the office, a meeting of the Board may be convened, after reasonable notice of the meeting has been given, by –
(a) 3 or more other members; or
(b) a person authorised by the Board to do so.
(3) For the purposes of subclauses (1) and (2) , what constitutes reasonable notice is to be determined by the Board.
2. Presiding at meetings
(1) The chairperson is to preside at all meetings of the Board at which he or she is present.
(2) If the chairperson is not present at a meeting of the Board, a member elected by the members present at the meeting is to preside.
3. Quorum and voting at meetings
(1) At a meeting of the Board, a quorum is constituted by a majority of the total number of members appointed.
(2) A meeting of the Board at which a quorum is present is competent to transact any business of the Board.
(3) At a meeting of the Board –
(a) the member presiding has a deliberative vote only; and
(b) a question is decided –
Part SCHEDULE 2 - Meetings of Tasma - Waste and Resource Recovery Act 2022 - SCHEDULE 2 - Meetings of Tasmanian Waste and Resource Recovery Board | Zoe
(i) by a majority of votes of the members present and voting; or
(ii) in the negative if there is an equality of votes of the members present and voting.
(4) At a meeting of the Board where a member is excluded from being present and taking part in the consideration and decision of the Board in respect of a matter, a quorum for the purposes of considering and making a decision in respect of that matter is constituted by the number of members specified as constituting a quorum in subclause (1) less the number of members so excluded.
4. Conduct of meetings
(1) Except as provided by this Act, the Board may regulate the calling of, and the conduct of business at, its meetings as it considers appropriate.
(2) The Board may permit members to participate in a particular meeting or all meetings by –
(a) telephone; or
(b) video conference; or
(c) any other means of communication approved by the Board.
(3) A member who participates in a meeting under a permission granted under subclause (2) is taken to be present at the meeting.
(4) Without limiting subclause (1) , the Board may allow a person to attend a meeting for the purpose of advising or informing it on any matter.
5. Absences
(1) A member is to take reasonable steps to inform the chairperson if he or she will, or is likely to, be unable to attend a meeting.
(2) The chairperson may permit a member to be absent from more than 3 consecutive meetings but such permission is not to be granted retrospectively.
(3) To avoid doubt, a permission under subclause (2) is taken not to be retrospective if it is granted at any time before the third consecutive meeting that the member does not attend.
6. Minutes
The Board is to keep accurate minutes of its meetings.
7. Disclosure of interests
(1) If a member has a direct or indirect pecuniary interest in a matter being considered, or about to be considered, by the Board, the member must, as soon as practicable after the relevant facts come to the member's knowledge, disclose the nature of the interest to the Board.
Penalty: Fine not exceeding 500 penalty units or imprisonment for a term not exceeding one month, or both.
(2) Unless the Board otherwise determines, a member who has made a disclosure under subclause (1) in respect of a matter must not –
(a) be present during any deliberation of the Board in respect of the matter; or
(b) take part in any decision of the Board in respect of the matter.
(3) For the purpose of the making of a determination by the Board under subclause (2) , the member to whom the determination is to relate must not –
(a) be present during any deliberation of the Board for the purpose of making the determination; or
(a) in respect of a contract for goods or services supplied by the Board if those goods or services are ordinarily supplied by the Board and are supplied on the same terms as they are ordinarily supplied to other persons in the same situation; or
(b) in respect of an interest that arises only because the member is also a State Service officer or State Service employee.
8. General procedure
Except as provided by this Act, the Board may regulate its own proceedings.
9. Presumptions
In any proceeding by or against the Board, unless evidence is given to the contrary, proof is not required of –
(a) any resolution of the Board; or
(b) the presence of a quorum at any meeting of the Board.