Division 3Information and documents related to tuition protection

Division 3 – Information and documents related to tuition protection

11 Record Keeping For the purposes of paragraph 26A(7)(a) of the Act, a registered higher education provider must keep records in relation to the following matters for each domestic student who is enrolled in a unit of study or Australian course of study with the provider or who has paid any up-front payments to the provider: (a) the student’s name; (b) the student’s residential address, phone number and email address; (c) the student’s date of birth; (d) the student’s identification code as issued by the provider; (e) the student’s student identifier (within the meaning of the Student Identifiers Act 2014); (f) whether the student was studying part-time or full-time; (g) the mode of delivery of each unit or course and if the student did not study online, the location (campus, suburb and postcode) where each unit or course was primarily delivered; (h) course information and student’s progression in the course: (i) course name and course code; (ii) course description outline; (iii) course commencement date; (iv) course outcome and course outcome date; (v) standard course duration; and (vi) other relevant details related to the field of education; (i) unit information and student’s progression in the unit: (i) unit name and unit code; (ii) unit description outlines, including outlines for completed units; (iii) unit completion date; (iv) record of results for completed units; and (v) unit of study status for each unit, including whether the status is withdrawn, ongoing, passed or failed; (j) whether the student has withdrawn from the course and the date of withdrawal; (k) whether the student has deferred any units or the course, the date of the deferral and the date the student is expected to re-commence study; (l) any work integrated learning and internship requirements for each unit; (m) information about any scholarship arrangements or any payment arrangements made for the student by a third party for the student’s tuition fees; (n) the total of tuition fees the student is liable to pay for the unit or course and method of payment; (o) the total of up-front payments paid for the student for a unit or course; (p) for each amount of up-front payment paid for the student: (i) whether the amount was paid for the full course or unit; (ii) if the amount was paid for the full course – the duration of the course; and (iii) if the amount was paid for a unit – the duration of the unit; (q) any up-front payments for the student for the unit or course that: (i) have become payable; and (ii) have not been paid; (r) the total of other fees that are not tuition fees paid for the student for the unit or course received by the provider. 12 Giving information and documents to the Secretary For the purposes of paragraph 26A(7)(b) of the Act, a registered higher education provider must give the following information or documents to the Secretary about each domestic student enrolled in a unit of study or Australian course of study with the provider or who has paid any up-front payments to the provider: (a) the student’s name; (b) the student’s residential address, phone number and email address; (c) the student’s date of birth; (d) the student’s identification code as issued by the provider; (e) the student’s student identifier (within the meaning of the Student Identifiers Act 2014); (f) whether the student was studying part-time or full-time; (g) the mode of delivery of each unit or course and if the student did not study online, the location (campus, suburb and postcode) where each unit or course was primarily delivered; (h) course information and student’s progression in the course: (i) course name and course code; (ii) course description outline; (iii) course commencement date; (iv) course outcome and course outcome date; (v) standard course duration; and (vi) other relevant details related to the field of education; (i) unit information and student’s progression in the unit: (i) unit name and unit code; (ii) unit description outlines, including outlines for completed units; (iii) unit completion date; (iv) record of results for completed units; and (v) unit of study status for each unit, including whether the status is withdrawn, ongoing, passed or failed; (j) whether the student has withdrawn from the course and the date of withdrawal; (k) whether the student has deferred any units or the course, the date of the deferral and the date the student is expected to re-commence study; (l) any work integrated learning and internship requirements for each unit; (m) information about any scholarship arrangements or any payment arrangements made for the student by a third party for the student’s tuition fees; (n) the total of tuition fees the student is liable to pay for the unit or course and method of payment; (o) the total of up-front payments paid for the student for a unit or course; (p) for each amount of up-front payment paid for the student: (i) whether the amount was paid for the full course or unit; (ii) if the amount was paid for the full course—the duration of the course; and (iii) if the amount was paid for a unit—the duration of the unit; (q) any up-front payments for the student for the unit or course that: (i) have become payable; and (ii) have not been paid; (r) the total of other fees that are not tuition fees paid for the student for the unit or course received by the provider.