186AObligation to keep records

186A Obligation to keep records

(1) The chief officer of an enforcement agency must cause the following, or copies of the following, to be kept in the agency’s records for the period specified in subsection (3): (a) each authorisation made by an authorised officer of the agency under section 178, 178A, 179 or 180, and documents or other materials that indicate any of the following: (i) whether the authorisation was properly made (including whether the authorised officer took into account the matters referred to in subsection 178(3), 178A(3), 179(3) or 180(4) (as the case requires), the matters referred to in section 180F and all other relevant considerations); (ii) if the authorisation is made under section 180—the period during which the authorisation is in force; (iii) when the authorisation was notified under subsection 184(3); (b) each notice of the revocation under subsection 180(7) of an authorisation under section 180, and documents or other materials that indicate any of the following: (i) whether the revocation was properly made; (ii) when the revocation was notified under subsection 184(4); (c) if the agency is the Australian Federal Police—each authorisation made by an authorised officer of the Australian Federal Police under section 180A or 180B, and documents or other materials that indicate any of the following: (i) whether the authorisation was properly made (including whether the authorised officer took into account the matters referred to in subsection 180A(3) or (5), 180B(3) or (8) or 180E(1) (as the case requires), the matters referred to in section 180F and all other relevant considerations); (ii) if the authorisation is made under section 180B—the period during which the authorisation is in force; (iii) if the authorisation is made under subsection 180B(8)—whether the authorised officer was satisfied as to the matters referred to in paragraphs 180B(8)(a) and (b); (iv) when the authorisation was notified under subsection 184(5); (d) if the agency is the Australian Federal Police—each notice of the extension under subsection 180B(6) of an authorisation under section 180B, and documents or other materials that indicate any of the following: (i) whether the extension was properly made; (ii) when the extension was notified under subsection 184(5); (e) if the agency is the Australian Federal Police—each notice of the revocation under subsection 180B(4) of an authorisation under section 180B, and documents or other materials that indicate any of the following: (i) whether the revocation was properly made; (ii) when the revocation was notified under subsection 184(6); (f) if the agency is the Australian Federal Police—each authorisation made by an authorised officer of the Australian Federal Police under section 180C or 180D, and documents or other materials that indicate whether the authorisation was properly made, including whether the authorised officer took into account: (i) the matters referred to in subsection 180C(2), 180D(2) or 180E(1) (as the case requires); and (ii) the matters referred to in section 180F; and (iii) all other relevant considerations; (g) documents or other materials that indicate whether: (i) a disclosure of information or a document to which subsection 181B(1) or (2) applies took place in circumstances referred to in subsection 181B(3); or (ii) a use of information or a document to which subsection 181B(4) or (5) applies took place in circumstances referred to in subsection 181B(6); or (iii) a disclosure or use of information or a document to which subsection 182(1) applies took place in circumstances referred to in subsection 182(2), (2A), (3), (4) or (4A); (h) each evidentiary certificate issued under section 185C; (i) each report given to the Minister under section 186; (j) documents and other materials of a kind prescribed under subsection (2) of this section. (2) The Minister may, by legislative instrument, prescribe kinds of documents and other materials that the chief officer of an enforcement agency must cause to be kept in the agency’s records. (3) The period for which the chief officer of an enforcement agency must cause a particular item to be kept in the agency’s records under subsection (1) of this section is the period: (a) starting when the item came into existence; and (b) ending: (i) when 3 years have elapsed since the item came into existence; or (ii) when the Ombudsman gives a report to the Minister under section 186J that is about records that include the item; whichever happens earlier. (4) Subsection (3) does not affect the operation of section 185.