Establish the listed factor and relation to service: To use this Statement in a claim, a claimant must establish, on the balance of probabilities, at least one of the two factors listed in s 9 and show that the established factor is related to the claimant’s relevant service as defined in the Schedule (ss 9, 10(1)). In practice that means assembling medical records and service records that prove timing, diagnosis, laboratory findings and, where relevant, treatment access during or after service.
For HPV factor claims (s 9(1)): Obtain and document testing that demonstrates persistent infection of the conjunctival epithelium with one of the listed HPV strains (5b, 6, 6a, 11, 13, 16, 18, 20, 31, 33, 45) prior to clinical onset of conjunctival papilloma. Clinical notes should record onset dates, serial examinations showing persistence rather than a single transient finding, and laboratory reports specifying HPV strain typing. Because the instrument is precise about strain and timing, contemporaneous laboratory documentation and clinician commentary on persistence and chronology are important.
For inability to obtain appropriate clinical management claims (s 9(2); s 10(2)): Demonstrate that the benign neoplasm was suffered or contracted before or during relevant service and that it did not arise out of the person’s relevant service; then show that inability to obtain appropriate clinical management occurred before clinical worsening and that this inability materially contributed to or aggravated the condition. Evidence can include service medical records showing referral and treatment attempts, records of civilian medical consultations, correspondence documenting lack of access, wait times, or denial of care, as well as clinical progression notes correlating the timing of management failure with worsening pathology. The Statement does not define “appropriate clinical management”; therefore practitioners should explain the standard of care applicable at the time and provide contemporaneous evidence showing the absence of that care and a plausible causal chain to aggravation.
Address exclusions explicitly: If a claimant’s diagnosis falls within an excluded category listed in s 7(2)(b), do not rely on this Statement. Instead, identify the correct site or disease entity and, if necessary, locate the relevant Statement of Principles or alternative legal avenue. In other words, check the instrument’s exclusions first; the textual definition controls over ICD code matches (s 7(3)(a)).
Use ICD cross‑references cautiously: The instrument lists ICD‑10‑AM codes D31.0-D31.5 as corresponding codes (s 7(3)(a)-(b)). Use those codes for record retrieval and indexing but rely on the textual definition to determine applicability. Confirm that code assignments in historical records correspond to the textual sites and are not miscoded labels that fall into exclusion categories.
Cross‑reference other Statements where indicated: If a factor refers to an injury or disease covered by another Statement, obtain and apply that other Statement’s factors “as in force from time to time” (s 11). Practically, this means checking the current authoritative version of any cross‑referenced Statement and integrating its criteria and timing requirements into the claim evidence dossier.
Prepare for adjudicator discretion: The Statement provides substantive factors but leaves procedural determinations and evidentiary weighting to the decision maker under the VEA or MRCA. Present evidence in a way that anticipates adjudicator discretion: provide clear timelines, certified copies of laboratory reports, contemporaneous medical notes, and service records that show access or denial of treatment during relevant service.
Document terminal events for death claims: For claims where death is alleged to have been contributed to by the benign neoplasm, obtain the death certificate, clinical notes documenting the terminal event and causal chain, and any post‑mortem or hospital documentation. Use the Schedule’s definition of terminal event and the illustrative examples (pneumonia, respiratory failure, cardiac arrest, circulatory failure, cessation of brain function) to frame how the neoplasm contributed to the fatal outcome (s 7(4); Schedule 1).
Time the claim to commencement date: For claims straddling the repeal and commencement dates, verify which Statement applied when the decision is made. The instrument commences on 21 July 2025 and repeals the earlier Statement (ss 2, 4); ensure that submissions after the commencement date apply the 2025 Statement.
Record retention and testing: Because the Statement requires proof of persistent infection and delineated strain typing, retain and, where possible, obtain confirmatory laboratory evidence. If historical specimens are unavailable, explain the absence and provide contemporaneous clinical evidence that supports the presence of persistent infection and timing relative to clinical onset.
Integrate medico‑legal and clinical narratives: Given the Statement’s narrow factors, craft medico‑legal reports that tie clinical findings to the statutory factor precisely. For the inability to obtain appropriate management factor, include expert opinion linking absent or delayed care to material contribution or aggravation, with references to accepted clinical standards contemporaneous with the treatment dates.
Be ready to consult other Statements: If a factor references another disease or injury subject to a different Statement, obtain that Statement and apply its factors. Make sure submissions address any cumulative or sequential causal arguments by mapping each factor to the correct Statement and showing how the combined facts meet the relevant tests.
Finally, remember the Statement’s evidentiary role: It is a tool used by decision makers under the VEA and MRCA. Prepare evidence to satisfy the listed factors and the relation to relevant service. The Statement provides the substantive thresholds; compliance is achieved by meeting those thresholds with clear, contemporaneous, and strain‑ or treatment‑specific evidence as required by ss 9-10 and the Schedule.