17Relocation expenses

17 Relocation expenses

(1)  If an employee is assigned duties at another location, either as a result of promotion or otherwise not at the employee’s request, the employee is entitled to be reimbursed –

(a) the relocation cost involved in –

(i) the conveyance of the employee and the employee’s dependants to the new locality; and

(ii) the removal of necessary household furniture and effects (not including livestock) to the new locality; and

(b) the premium in respect of a policy of insurance for a sum determined by the Employer against loss or damage in the removal of the employee’s household furniture and effects.

(2)  If an employee is assigned duties at another location at the employee’s request –

(a) the employee may be reimbursed the costs specified in subregulation (1)(a) ; or

(b) it may be made a condition of the assignment of duties that the employee receive none, or a proportion only, of those costs.

(3)  If a person who is appointed as an employee resides at a distance of more than 16 kilometres from the place at which that person is to be located, the person may, at the discretion of the Employer, receive the reimbursement of the relocation costs specified in subregulation (1)(a) or the proportion of those costs that is determined from time to time by the Employer.

(4)  An employee or a person appointed as an employee is, before undertaking a conveyance and removal under this regulation, to obtain offers from at least 2 carriers in respect of the conveyance and removal and is to submit those offers to the relevant Head of Agency.

(5)  A relevant Head of Agency to whom offers are submitted in accordance with subregulation (4) may authorise the acceptance of the offer which, in the opinion of the Head of Agency, is the most suitable.

(6)  An employee or a person appointed as an employee is to submit to the relevant Head of Agency for certification all documentation in respect of any amounts expended by that employee or person in respect of the costs specified in and the Head of Agency may certify the documentation accordingly.