14Computer support records that may be disposed of

14 Computer support records that may be disposed of

14 Computer support records that may be disposed of

(1) A computer support record may be disposed of if the record—

(a) has been acted on or superseded, and

(b) is not required for any ongoing business requirements of the public office.

(2) Without limiting guideline 14(1), the following computer support records may be disposed of—

(a) input and output formats, including the following—

(i) error or control reports,

(ii) input forms for data entry,

(iii) output used for checking and verifying,

(iv) regular batch reports,

(v) system reports,

(vi) transaction reports used for checking and control purposes,

(b) reference copies of user manuals and similar documents,

(c) superseded computer logs,

(d) superseded or obsolete computing software,

(e) system back-ups,

(f) test data,

(g) data held in a business system that mirrors the primary records storage system held in a cloud storage environment,

(h) duplicate data entries in systems or applications,

(i) empty files or folders, being files with no content and zero length or folders comprising only empty files or otherwise being folders with no content and zero length, that were created in error.