State Records Regulation 2024
11Duplicates that may be disposed of
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11 Duplicates that may be disposed of
11 Duplicates that may be disposed of
The following duplicates may be disposed of—
(a) a duplicate of a record kept in the public office’s business system if the duplicate is being kept or used only for reference purposes,
Examples of duplicates kept or used only for reference purposes—
duplicates of correspondence, a report or a memo of another record already kept in the public office’s business system
(b) duplicates of publications.
Examples of publications—
annual reports, price lists, trade journals, catalogues, brochures and leaflets published by the public office that are available externally and captured in the public office’s business systems