State Records Regulation 2024
10Duplicates that must not be disposed of
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10 Duplicates that must not be disposed of
10 Duplicates that must not be disposed of
The following duplicates must not be disposed of—
(a) a duplicate of a record sourced from outside the public office,
Example of a duplicate sourced from outside the public office—
a duplicate of a document held by the public office that has been sent to the public office by a member of the public under cover of correspondence in which the member of the public is making submissions or comments in relation to the duplicate, in which case the duplicate would be appropriate to capture to accurately reflect what version of the record the member of the public was commenting on
(b) a duplicate of an internal record of the public office that forms part of another record.
Example of an internal record of the public office that forms part of another record—
an authorised copy of a document sent from the central office of the public office to a regional office of the public office