2400GOVERNMENT GAZETTE, WA 5 May 2017

2400 GOVERNMENT GAZETTE, WA 5 May 2017 (d) if, in respect of a special meeting of the Council, the question does not relate to the purpose of the meeting; (e) if, in respect of a committee meeting, the question does not relate to a function of the committee; (f) if the question uses an offensive or objectionable expression or is defamatory; (g) if the question, including any opening statement exceeds the time allotted by subclause 6.7(3). (8) If, in the opinion of the Presiding Member, a question requires further research or a response cannot be given at the meeting, or if a question form does not contain the name and residential or contact address of the person who wishes to ask the question— (a) the Presiding Member may determine that the question is to be treated as ‘correspondence’ or is to be taken on notice; (b) the CEO, unless of the opinion that a response would divert a substantial and unreasonable portion of the City’s resources away from its other functions, is to ensure that a written response is given as soon as practicable after the meeting to the person who asked the question; and (c) if a question is treated as correspondence, the question, but not the response, is to be recorded in the minutes of the meeting. (9) Unless subclause (7) or (8) applies— (a) the Presiding Member is either to read out each question or to ensure that each question is displayed electronically in a form (which may be summarised by the CEO) that may be viewed by members of the public attending the meeting; (b) the Presiding Member is to respond personally or is to ask another Member or an employee to respond to the question; and (c) a summary of the question and response is to be recorded in the minutes of the meeting. (10) A response to a question is not to be the subject of any discussion, except that if, in the opinion of a Member, false information or any adverse reflection is contained in any question asked or comments made by any member of the public, then, through the Presiding Member the Member may correct or clarify the matter. (11) The Presiding Member may extend question time for up to 15 minutes after the end of the minimum time for questions if there are members of the public present who wish to ask questions and have not been given an opportunity to do so.’ 5 Clause 6.12(3)(b) amended Clause 6.12(3)(b) be deleted and replaced with— ‘(b) provide a written invitation to attend the meeting to provide the opportunity to be heard to all members of the public who have applied to make a deputation on the issue; and’