Part 6MEETINGS OF THE BUSH FIRE BRIGADE

PART 6—MEETINGS OF THE BUSH FIRE BRIGADE 6.1 Annual General Meeting (1) A bush fire brigade is to hold its annual general meeting prior to the commencement of May each year. (2) The Secretary is to give at least 14 days' notice in writing of the annual general meeting to all brigade members. (3) At the annual general meeting the bush fire brigade is to— (a) elect the brigade officers from among the brigade members; (b) brigade's nominee for Fire Control Officer; (c) consider the Captain's report on the year's activities; (d) adopt the annual financial statements; (e) deal with any general business arising from the previous annual general meeting; and (f) deal with any business approved by the Captain. 6.2 Notification of Elected Office Bearers (1) The Secretary is to forward a list of elected office bearers and contact details from the brigade's annual general meeting to the Chief Bush Fire Control Officer and the local government within 1 month of the annual general meeting. (2) Where an office bearer is elected at a meeting other than an annual general meeting, the Secretary shall forward a revised list of the elected office bearers and contact details to the Chief Bush Fire Control Officer and the local government within 1 month of the meeting at which the office bearer is elected. (3) If the local government lodges an objection to the election of an office bearer with the Bush Fire Brigade within 1 month of receiving the list of elected office bearers required under clause 6.2(1) or (2) of these Rules, the Bush Fire Brigade must elect an alternative office bearer to that position. 6.3 Ordinary/General meetings Ordinary meetings may be called at any time by the Secretary by giving at least 7 days' notice to all brigade members. 6.4 Special General meetings (1) The Secretary is to call a special general meeting when 5 or more brigade members request one in writing. (2) The Secretary is to give at least 14 days' notice of a special general meeting to all brigade members. (3) In a notice given under subclause (2) the Secretary is to specify the business which is to be conducted at the meeting. (4) No business is to be conducted at a special general meeting beyond that specified in the notice given under subclause (3) in relation to that meeting. 6.5 Notice of a meeting (1) Notices of meetings of the bush fire brigade are to be in writing. (2) The notice of a meeting shall— (a) set out the date, time and place of the meeting; (b) set out particulars of motions of which notice has been given; and (c) in the case of special meetings, set out particulars of the business to be transacted. (d) Notices of Executive Committee meetings may be given in writing in accordance with subclause (1) or by such other means as the Executive Committee may decide at an Executive Committee meeting.

2720 GOVERNMENT GAZETTE, WA 4 August 2023 (3) Any accidental omission to give notice of a meeting to, or non-receipt by a person entitled to receive such notice, is not to invalidate the meeting, the subject of notice or any resolutions passed at the meeting. 6.6 Quorum (1) Except for Executive Committee Meetings, the quorum for a meeting of the brigade is at least 50% of Executive Committee members and a total of not less than 7 members. (2) Notwithstanding the provision of (1) the CBFCO may vary these requirements with the approval of the local government. (3) No business is to be transacted at a meeting of the bush fire brigade unless a quorum of brigade members is present in person. 6.7 Voting (1) Each eligible brigade member is to have 1 vote. (2) Voting to be in the form of— (a) In person. (b) Pre arrange public electronic meeting format (i.e. ZOOM). (c) Public telephone conversation (i.e. speaker phone). (d) Voting via proxy is not permitted. (3) In the event of an equality of votes, the person presiding may exercise a casting vote. (4) Subject to these Rules, where a decision is to be made by the bush fire brigade, then the decision may be made by a resolution passed by a majority of the brigade's members.