Compliance with the Act is primarily the responsibility of the trustees and their delegates. The trustees should maintain a clear register of all land held under the Act, distinguishing between First Schedule land, Second Schedule land, land acquired later, and excluded land. Each parcel’s trust purpose should be noted. Any dealing - whether a lease, mortgage, or discharge - should be recorded and approved by resolution of the trustees.
Before borrowing on the security of land, the trustees must confirm that the land is either Second Schedule or acquired land, not First Schedule. The purpose of the borrowing must be documented as being for a purpose of or connected with the hospital. The loan agreement should expressly state that the trustees are borrowing under the power conferred by section 5 of the Saint Vincent’s Hospital Act 1912. If the borrowing is for an amount that exceeds the value of the land, or for a purpose that is not clearly connected, the trustees should obtain legal advice.
For leases, the trustees must ensure the term (including any option for renewal) does not exceed 40 years. The lease should state the term and any option, and the aggregate should be calculated. If the lease is to a public authority, university, or registered charity, and the trustees choose not to charge market rent, they should document the reasons, including how the lease is for a purpose of or connected with the hospital. If the lease is for land that is not immediately required for hospital purposes, the trustees should record their assessment that the land is not needed for the foreseeable future; this helps defend against any claim that the lease is not authorised.
The trustees should review their delegation arrangements. If they wish to delegate leasing or borrowing decisions to a staff member or an external body, they should ensure that the delegate is either a member of staff of the hospital (which presumably includes employees of the hospital entity) or a person or body prescribed by the regulations. If the delegate is not prescribed, the trustees cannot rely on that delegation. A formal delegation instrument should be executed, specifying the powers delegated and any conditions.
The excluded land under section 1A should be kept separate. The trustees should not purport to deal with that land under the Act. If the trustees or the hospital have any involvement with that land, it should be under a separate legal arrangement. The curative provision in section 7 still applies, but the trustees should not include that land in any borrowing or leasing transactions under sections 5 and 6.
Annual compliance is minimal. No reporting to any government agency is required under this Act. The trustees should, however, keep minutes of all decisions, maintain accounts showing income from leases and interest on borrowings, and ensure that trust property is adequately insured and maintained. Because the Act creates a trust, the trustees should also comply with the general duties of trustees under the Trustee Act 1925 and charitable trust law, but the Act overrides those duties to the extent of inconsistency. For example, the no-duty-to-obtain-market-rent provision overrides the duty to invest trust property for the best return.
If the trustees wish to sell any land, they cannot do so under the Act. The Act does not grant a power of sale. The only way to sell would be to obtain an amendment to the Act or to seek a court order under the Trustee Act or charitable trusts jurisdiction. That is a significant limitation; the trustees must be aware that the land is locked for hospital purposes.
Finally, the trustees should monitor any changes to the regulations or further amendments to the Act. The definition of trustees in section 2(d) refers to offices prescribed by the regulations; those regulations could be amended without a full Act amendment. The trustees should ensure they are aware of any prescribed offices if the existing offices cease. At present, no such regulations are referenced in the source, but they may exist.