Part 6Accountability

Part 6: Accountability

6.1 A funding recipient must properly account for Roads to Recovery payments.

Annual report

6.2 For each financial year in the Roads to Recovery funding period, the Chief Executive Officer of the funding recipient must give to the Department by 31 October after the end of the financial year:

(a) a written financial statement of the Chief Executive Officer in the form set out in Schedule 1 as to:

(i) the amount of Roads to Recovery payments which remained unspent from the previous financial year;

Note: This amount is to be shown in column 1 of the Chief Executive Officer’s financial statement as ‘Amount brought forward from previous financial year’.

(ii) the amount of Roads to Recovery payments received by the funding recipient in the financial year to which the statement relates;

(iii) the amount of Roads to Recovery payments available for expenditure by the funding recipient on the construction or maintenance of roads in that year;

(iv) the amount spent by the funding recipient during that year out of Roads to Recovery payments available for expenditure by the funding recipient during that year;

(v) the amount (if any) retained at the end of that year by the funding recipient out of Roads to Recovery payments available for expenditure by the funding recipient during that year and which remained unspent at the end of that year; and

Note: This amount is to be shown in column 5 of the Chief Executive Officer’s financial statement as ‘Amount carried forward to next financial year’.

(vi) the amount of own source expenditure on roads expended by the funding recipient during the year to which the statement relates.

Note: The figures in the Chief Executive Officer’s financial statement should be calculated on an accrual basis.

(b) a report in writing and signed by an appropriate auditor stating whether, in the auditor’s opinion:

(i) the Chief Executive Officer's financial statement is based on proper accounts and records; and

(ii) the Chief Executive Officer's financial statement is in agreement with the accounts and records; and

(iii) the expenditure referred to in subparagraph (a)(iv) has been on the construction or maintenance of roads; and

Note: By way of example, see the auditor’s report set out in Part 1 of Schedule 1 to this Determination.

(iv) the amount certified by the Chief Executive Officer in the Chief Executive Officer’s financial statement as the funding recipient’s own source expenditure is based on, and in agreement with, proper accounts and records.

Note: The term ‘appropriate auditor’ is defined in the Act.