(1) The chairperson, after giving each member reasonable notice of a meeting –
(a) may convene a meeting at any time; and
(b) must convene a meeting when requested to do so by 2 or more other members.
(2) If the chairperson is absent from duty or otherwise unable to perform the duties of the office, a meeting may be convened, after reasonable notice of the meeting has been given, by –
(a) two or more other members; or
(b) a person authorised by the Council to do so.
(3) For the purposes of subclauses (1) and (2) , what constitutes reasonable notice is to be determined by the Council.
3. Presiding at meetings
(1) The chairperson of the Council is to preside at all meetings of the Council at which he or she is present.
(2) If the chairperson is not present at a meeting of the Council, a member elected by the members present at the meeting is to preside.
4. Quorum and voting at meetings
(1) Five members constitute a quorum at a meeting of the Council.
(2) A meeting of the Council at which a quorum is present is competent to transact any business of the Council.
(3) At a meeting of the Council –
(a) the member presiding has a deliberative vote only; and
(b) a question is decided by a majority of votes of the members present and voting; and
(c) if there is an equality of votes of the members present and voting, the matter stands adjourned until the next meeting.
(4) At a meeting of the Council where, under clause 8 , members are excluded from being present and taking part in the consideration and decision of the Council in relation to a matter, a quorum for the purposes of considering and making a decision in relation to that matter is constituted by the number of members specified as constituting a quorum in subclause (1) less the number of members so excluded.
5. Conduct of meetings
(1) Subject to this Act, the Council may regulate the calling of, and the conduct of business at, its meetings as it considers appropriate.
(2) The Council may permit members to participate in a particular meeting or all meetings by –
(a) telephone; or
(b) video conference; or
(c) any other means of communication approved by the Council.
(3) A member who participates in a meeting under a permission granted under subclause (2) is taken to be present at the meeting.
(4) Without limiting subclause (1) , the Council may allow a person to attend a meeting for the purpose of advising or informing it on any matter.
6. Resolutions without meetings
(1) If all members appointed sign a document containing a statement that they are in favour of a resolution in the terms set out in the document, a resolution in those terms is taken to have been passed at a meeting of the Council held on the day on which the document is signed or, if the members do not sign it on the same day, on the day on which the last of the members signs the document.
(2) If a resolution is taken to have been passed under subclause (1) , each member is to be –
(a) advised immediately of the matter; and
(b) given a copy of the terms of the resolution.
(3) For the purposes of subclause (1) , 2 or more separate documents containing a statement in identical terms, each of which is signed by one or more members, is taken to constitute one document.
7. Minutes
The Council is to keep accurate minutes of its meetings.
8. Disclosure of interests
(1) If a member has a direct or indirect pecuniary interest in a matter being considered, or about to be considered, by the Council, the member must, as soon as practicable after the relevant facts come to the member's knowledge, disclose the nature of the interest to the Council.