SCHEDULE 2 - Meetings of BoardSCHEDULE 2 - Meetings of Board

# SCHEDULE 2 - Meetings of Board SCHEDULE 2 - Meetings of Board [*\[Schedule 2 Inserted by No. 35 of 2008, s. 5, Applied:15 Feb 2009\]*](/view/html/inforce/2009-02-15/act-2008-035#GS5@EN) [Section 59B(6)](#GS59H@Gs6@EN) > **1.   **Interpretation**** > > > In this Schedule – > > > > > [*\[Schedule 2 Amended by No. 55 of 2009, s. 10, Applied:12 Nov 2009\]*](/view/html/inforce/2009-11-12/act-2009-055#GS10@Hpg@EN) ***Board*** means the Poppy Advisory and Control Board established under [section 59H](#GS59H@EN) ; > > > > > ***meeting*** means a meeting of the Board; > > > > > ***member*** means a member of the Board; > > > > > [*\[Schedule 2 Amended by No. 55 of 2009, s. 11, Applied:12 Nov 2009\]*](/view/html/inforce/2009-11-12/act-2009-055#GS11@Hpa@EN) ***Minister*** means the Minister having the administration of [Part VB](#HPVB@EN) . > **2.   **Convening of meetings**** > > > > (1) The chairperson of the Board – > > > > > > > > (a) may convene a meeting at any time; and > > > > > > > > > (b) must convene a meeting if requested in writing by 2 or more members to do so. > > > > > (2) The first meeting of the Board must be convened in accordance with directions given by the Minister. > **3.   **Procedure at meetings**** > > > > (1) The quorum at any duly convened meeting of the Board is 3 members. > > > > > (2) Any duly convened meeting of the Board at which a quorum is present is competent to transact any business of the Board. > > > > > (3) Questions arising at a meeting of the Board are to be determined by a majority of votes of the members present and voting. > > > > > (4) A telephone or video conference between members is taken to be a meeting of the Board at which the members participating in the conference are present. > **4.   **Chairperson**** > > > > (1) The chairperson of the Board is to preside at all meetings of the Board. > > > > > (2) If the chairperson of the Board is not present at a meeting of the Board, a member elected by the members present is to preside at that meeting. > > > > > (3) The person presiding at a meeting of the Board has a deliberative vote and, in the event of an equality of votes, the motion is lost. > **5.   **Disclosure of interest**** > > > > (1) A member who has a direct or indirect pecuniary interest in a matter being considered or about to be considered by the Board must, as soon as practicable after the relevant facts come to the knowledge of the member, disclose the nature of that interest at a meeting of the Board. > > > > > (2) A disclosure under [subclause (1)](#JS2@GC5@Gc1@EN) is to be recorded in the minutes and the member must not, unless the Board exclusive of that member determines otherwise – > > > > > > > > (a) be present during any deliberations of the Board in relation to that matter; or > > > > > > > > > (b) take part in any decision of the Board in relation to that matter. > **6.   **General procedure**** > > > Subject to this Schedule, the procedure for the calling of, or for the conduct of business at, meetings is to be as determined by the Board.