Confirm licence class and area first: Determine whether the proposed activity requires a feasibility licence or a research and demonstration licence under the Act, and whether the proposed activity’s spatial footprint falls, in whole or in part, within Declared Area OEI-03-2024. Use the coordinate lists in Schedule 1 (Part 1) and Schedule 2 (Part 2) and apply the Geocentric Datum of Australia (GDA94 geocentric data set) as required (s 4 Note 2; Schedules 1-2). The simplified map in Schedule 3 is illustrative; rely on the schedules’ coordinates for legal boundaries (s 5(2); Schedule 3).
Plan management-plan timing around consultation: The instrument requires that consultation with AMSA, CASA, Defence, BOM and, where applicable, commercial fishery concession or licence holders (or their nominated representative organisation) occur during preparation of the management plan, not after plan submission (s 6 Items 1-4). Start consultation early in the management-plan drafting process so that agency or rights-holder inputs can be meaningfully integrated into the plan.
Identify and contact the correct consultees: For AMSA and CASA, locate the operational units responsible for maritime and aviation interactions with offshore infrastructure (s 6 Item 1). For the Department of Defence, identify the Defence office or liaison unit that handles maritime or infrastructure interactions with civilian offshore projects (s 6 Item 2). For BOM, identify the office responsible for marine meteorology and atmospheric observations that could be impacted by offshore infrastructure (s 6 Item 3). For fisheries, determine whether concession or licence holders have nominated a representative organisation for consultation; if so, consult that organisation; if not, consult individual concession/licence holders whose rights are exercisable in parts of the licence area (s 6 Item 4(a)).
Document consultation and outcomes: Because the condition requires the management plan to "address the outcomes" of consultation, keep records of all consultation steps including invitations to consult, meeting agendas, minutes, written submissions and responses, and any technical reports exchanged. In the management plan, provide a clear consultation log and a section explicitly setting out each consultee’s input and how the management plan addresses it (s 6 Items 1-4).
Address the specific remedies named: For Defence, ensure the management plan includes concrete avoidance and mitigation measures responsive to Defence concerns; for BOM and affected fisheries, include avoidance, mitigation and, where appropriate, offset options and explain the rationale for the chosen approach (s 6 Items 2-4). For AMSA and CASA, the plan should explain how safety and navigational/airspace considerations raised in consultation are addressed. Provide technical detail, monitoring arrangements and adaptive management measures where relevant.
Cross-check other Act conditions: The instrument notes that licences will be subject to other conditions in sections 35, 45 and 54 of the Act (s 6 Note). Obtain and review those sections of the Act to ensure management-plan content meets any additional statutory conditions. The instrument’s conditions are necessary but may not be sufficient on their own.
File management-plan content clearly: In submitting a management plan, include a consultation annex that cross-references the instrument’s items to the parts of the plan that address each consultee’s outcomes. Highlight where avoidance, mitigation and offset measures are proposed and provide monitoring and reporting commitments that allow the licensing authority and consultees to assess compliance over time (s 6 Items 1-4).
Technical verification of boundaries: Use geodetic software or qualified geospatial expertise to determine whether proposed works lie within the declared area. Apply GDA94 coordinates as specified; do not rely solely on the simplified map (s 4 Note 2; Schedules 1-3).
Engage early with fisheries rights-holders: Where fishery concession or licence rights can be exercised in the licence area, identify whether a representative organisation has been nominated for consultation. If not, locate the concession or licence holders and initiate direct consultation. Address potential impacts on fishing operations, gear conflict, spatial or temporal restrictions, and provide options for avoidance, mitigation or offset where relevant (s 6 Item 4).
Prepare for possible iterative requirements: Because the instrument leaves open administrative judgement about what constitutes adequately addressing consultation outcomes, expect that licensing authorities or consultees may request revisions to a management plan. Build time and resources into project schedules to accommodate iterative consultation and plan amendment.
Retain evidence of compliance post-grant: Keep records of consultation and how outcomes were addressed as part of the licence compliance file. Although the instrument does not specify enforcement measures, the licence will carry these conditions and licence compliance will be assessed against the management plan commitments (s 6).
Coordinate inter-agency inputs: Where consultation outcomes generate competing priorities (for example Defence requests avoidance of certain areas while BOM suggests offsetting impacts), document how the management plan reconciles or balances these inputs and identify any residual constraints on project operations. Where necessary, seek early clarification from the licensing authority about how such trade-offs will be evaluated in licensing decisions (s 6 Items 2-3).
Check commencement timing: The instrument is effective the day after registration (s 2). Ensure any application or management plan submitted around the instrument’s registration date accounts for its immediate effect.