Part 5Conditions relating to planning and reporting

Part 5: Conditions relating to planning and reporting

5.1. A funding recipient must prepare and submit, as soon as practical after 1 July 2009, but in any event prior to the time the recipient submits its first quarterly report under subclause 5.7 or subclause 5.8, a works schedule to the Department in the manner and form specified by the Department.

5.2 Subject to cl.5.3, a funding recipient must ensure that its works schedule;

(a) specifies each project on which the funding recipient proposes to spend, on or after 1 July 2009, Roads to Recovery payments received by the funding recipient;

(b) specifies each project which has been completed and for which Roads to Recovery payments were received;

(c) specifies the location of each project (other than small funded projects) specified in the works schedule by means including data for use in a Geographical Information System in the manner and form required by the Department;

(d) includes a description of the project and the funding recipient’s reason for undertaking each project specified in the works schedule;

(e) specifies the estimated start and completion date for each project specified in the works schedule;

(f) specifies the estimated total amount of Roads to Recovery payments to be spent on each project specified in the works schedule; and

(g) in relation to projects specified in the works schedule not funded wholly from Roads to Recovery payments or other Australian Government payments, specifies the estimated total cost of the project, excluding GST.

5.3 Funding recipients may group a series of small funded projects of the same or similar nature in their work schedules as one ‘group project’. In these circumstances, the funding recipient must ensure that its works schedule includes the following details:

(a) a general description of each group project;

(b) the location and cost (excluding GST) of each small funded project in each group;

(c) the amount of Roads to Recovery payments to be expended on each group project;

(d) in relation to each group project, the estimated start date of the first of the small funded projects in the group project to begin and the scheduled completion date of the small funded project in the group expected to be completed last.

5.4 Only projects in respect of which the funding recipient proposes to expend Roads to Recovery payments on or after 1 July 2009 may be included in the work schedule.

5.5 If the Department provides details of, and access to, the Department’s secure Roads to Recovery website, a funding recipient must submit its works schedule to the Department electronically by using that website. However, if a funding recipient is not able to access the website, it may submit its works schedule in some other form agreed by the Department.