11 Transitional
A licence issued under a provision of Marine Orders, Part 54, Issue 3 and in force immediately before this Issue of this Part came into force, is to continue in force as if granted under this Issue of this Part.
6.2 Eligibility for licence, restricted licence or trainee pilot licence
6.2 Eligibility for licence, restricted licence or trainee pilot licence
6.2.1 To be eligible for a licence valid for a pilotage area, a person must:
(a) hold a restricted licence valid for that pilotage area;
(b) hold a valid Certificate of Medical Fitness referred to in Marine Orders, Part 9 (Health—Medical Fitness);[\[6\]](#_ftn6) and
(c) have completed:
(i) the number of transits specified in 6.2.6; or
(ii) such other number of transits as is determined by the Manager, having regard to the relevant experience of the applicant.
6.2.2 As an alternative to 6.2.1, a person is eligible for a licence valid for the Whitsundays pilotage area if that person:
(a) holds a licence valid for the inner route pilotage area; and
(b) has completed 2 transits in the Whitsundays pilotage area as an officer on watch, master or pilot observer.
6.2.3 To be eligible for a restricted licence, a person must:
(a) hold a trainee pilot licence;
(b) hold a valid Certificate of Medical Fitness referred to in Marine Orders, Part 9 (Health—Medical Fitness); and
(c) have satisfactorily completed an approved program of training, or training which the Manager considers is equivalent to all or part of the approved training.[\[7\]](#_ftn7)
6.2.4 To be eligible for a trainee pilot licence, a person must:
(a) be entitled to permanent residence in Australia;
(b) hold a valid certificate as Master issued under Marine Orders, Part 3 (Seagoing Qualifications) or Royal Australian Navy qualifications and experience in pilotage, navigation and seamanship that the Manager considers equivalent;
(c) hold a valid Certificate of Medical Fitness referred to in Marine Orders, Part 9 (Health—Medical Fitness);
(d) have completed not less than 36 months sea service as master, navigating officer in charge of a watch, or pilot, on ships 35 metres or over in length while holding a certificate or qualification referred to in (b) above or as a master on ships of 3,000 or more gross tonnage issued in accordance with STCW Regulation II/2:
(i) 18 months of which having been completed during the 5 years immediately prior to the application date; or
(ii) the person producing evidence of training that the Manager considers equivalent to completing 18 months sea service during the 5 years immediately prior to the application date; and
(e) produce evidence of having satisfactorily completed an approved Bridge Resource Management (BRM) Course.
6.2.5 To be eligible to have a licence valid for anchoring passenger vessels in the Whitsundays passenger vessel tourist areas, a person must have satisfactorily completed an approved training program.
6.2.6 For the purposes of 6.2.1(c)(i), the number of transits that must be completed by the holder of a restricted licence to be eligible for a licence is as follows:
For a licence valid for the inner route pilotage area
6 transits of the inner route pilotage area while holding a restricted licence endorsed for 11.5 metres draught, one of which must be an assessment voyage[8] on a ship with a draught of 11.0 metres or more with a check pilot
For a licence valid for Hydrographers Passage pilotage area
20 transits of Hydrographers Passage pilotage area
For a licence valid for the Great North East Channel pilotage area
6 transits of Torres Strait west of Alert Patches while holding a restricted licence endorsed for 11.5 metres draught, one of which must be an assessment voyage8 on a ship with a draught of 11.0 metres or more with a check pilot; and2 transits of the Great North East Channel pilotage area
For a licence valid for the Whitsundays pilotage area
2 transits of the Whitsundays pilotage area
6.3 Duration and renewal of licences and restricted licences
6.3 Duration and renewal of licences and restricted licences
6.3.1 A licence or restricted licence remains current for an initial term of 2 years.
6.3.2 A licence or restricted licence may be renewed for periods of up to 2 years if the holder:
(a) produces evidence that he or she has satisfactorily completed an approved course for professional development within four years of making application;[\[9\]](#_ftn9)
(b) holds a valid Certificate of Medical Fitness referred to in Marine Orders, Part 9 (Health—Medical Fitness); and
(c) complies with the relevant requirements of 6.3.3.
6.3.3 The holder of a licence or restricted licence:
(a) valid for Hydrographers Passage pilotage area—is eligible to have that licence or restricted licence renewed for that route if the holder has performed the duties of pilot on a minimum of 8 transits in the pilotage area during the 24 months preceding renewal, of which:
(b) valid for the inner route pilotage area—is eligible to have that licence or restricted licence renewed for that pilotage area if the holder has performed the duties of pilot on a minimum of 8 transits north of latitude 16 39.91 S during the 24 months preceding renewal, of which:
(c) valid for the Great North East Channel pilotage area—is eligible to have that licence or restricted licence renewed for that pilotage area if the holder has performed the duties of pilot on a minimum of 4 transits in the pilotage area during the 24 months preceding renewal, of which:
(ii) at least 2 must have been during the twelve months preceding renewal;
(d) valid for the Whitsundays pilotage area—is eligible to have that licence or restricted licence renewed for that pilotage area if the holder has performed the duties of pilot in the Whitsundays pilotage area during the 24 months preceding renewal;
(e) valid for anchoring passenger vessels in the Whitsundays passenger vessel tourist areas—is eligible to have that licence renewed if the holder of the licence has performed the duties of pilot anchoring passenger vessels in passenger vessel tourist areas as described in the approved training program during the 24 months preceding renewal.
6.3.4 If the Manager is satisfied that circumstances exist in which it would be unreasonable or impracticable for a person to meet the requirements of 6.3.3, the Manager may renew that person's licence or restricted licence:
(a) for such period as the Manager determines; or
(b) for a specified number of transits in one or more specified pilotage areas; or
(c) following completion of a specified number of transits in specified pilotage areas as an observer.
6.4 Issue of licences, restricted licences and trainee pilot licences
6.4 Issue of licences, restricted licences and trainee pilot licences
6.4.1 Application for the issue or renewal of a licence, restricted licence or trainee pilot licence must be made in an approved form and accompanied by such evidence of relevant service, certificates, licences or restricted licences held or other documents as the Manager considers necessary.
6.4.2 If the Manager is satisfied that an applicant has met the requirements specified in this Part for the issue or renewal of a licence, restricted licence or trainee pilot licence, the Manager will issue or renew the relevant kind of licence as the case requires.
6.4.3 If a person is eligible for licences or restricted licences valid for two or more routes, the Manager may issue a licence or restricted licence valid for both or all of those routes, as appropriate.
6.4.4 The Manager may require a person who is eligible for the issue of a licence or restricted licence to surrender any licence or restricted licence held by the person which entitles the person to perform duties permitted by the licence or restricted licence to be issued.
6.4.5 When an applicant is eligible for the issue or renewal or of a licence or restricted licence, the Manager may issue an interim document pending the issue or renewal of the licence or restricted licence.
6.4.6 Subject to 6.4.7, an interim document is deemed, until its expiry, equivalent to the licence or restricted licence to which it refers.
6.4.7 An interim document is valid for 6 months or until it is required to be surrendered, whichever is the earlier.
6.4.8 The person to whom an interim document has been issued must surrender it to the Manager:
(a) within 14 days of the issue, renewal, cancellation or suspension of the licence or restricted licence to which it refers; or
(b) when so required by the Manager.
6.5 Cancellation, suspension or variation of licences and restricted licences
6.5 Cancellation, suspension or variation of licences and restricted licences
6.5.1 If, in relation to a licence or restricted licence, the Manager determines that:
(a) the holder has demonstrated incompetence or misconduct relating to the performance of his or her duties as a pilot; or
(b) the holder is unable from any cause to perform properly the duties appropriate to the licence or restricted licence; or
(c) the licence or restricted licence was obtained by reason of a false representation,
the Manager may:
(d) cancel the licence or restricted licence; or
(e) suspend the licence or restricted licence until specified conditions are met; or
(f) impose restrictions on the purposes for which the licence or restricted licence is valid for use until specified conditions are met.
6.5.2 Examples of the conditions that the Manager might specify under 6.5.1(e) or (f) are:
(a) successful completion of a particular course;
(b) passing an oral examination in appropriate operational knowledge;
(c) completion of additional transits as observer;
(d) undertaking one or more voyages with a check pilot;[\[10\]](#_ftn10)
(e) production of references.
6.5.3 Examples of restrictions that the Manager might impose under 6.5.1(f) are:
(a) restriction on draught of ship;
(b) restriction on type of ship;
(c) restriction on area of operation.
6.5.4 The Manager must not suspend or cancel a licence or restricted licence under 6.5.1 until the following steps have been completed:
(a) the Manager considers that there are prima facie grounds for believing that one or more of the circumstances listed in 6.5.1 exist in relation to the licence or restricted licence;
(b) the holder has been informed that action against his or her licence or restricted licence is contemplated, and the reason why;
(c) the holder has been provided with copies of any documents which the Manager will be using to make his or her decision;
(d) the holder has been allowed sufficient time, which must not be less than 28 days, during which he or she may make submissions, which need not be in writing, in relation to the decision;
(e) the Manager has given proper consideration to submissions made by the holder.
6.5.5 If a decision has been made to cancel or suspend a licence or restricted licence, the Manager must cause to be given to the holder notice in writing of:
(a) the decision;
(b) the right of review contained in provision 5; and
(c) the date on which the cancellation or suspension is to take effect.
6.5.6 The Manager may cancel at any time a licence or restricted licence that has been unlawfully altered by any kind of addition, interpolation or erasure and may cause such further action to be taken, including action for the issue of a replacement licence or restricted licence, as the circumstances of the case require.
6.5.7 The Manager may cancel at any time a licence or restricted licence that has been forged.
6.5.8 The holder of a licence or restricted licence that has been cancelled or suspended must surrender it to the Manager within 14 days of that cancellation or suspension.
6.5.9 Subject to any conditions attached to the suspension, a suspended licence or restricted licence must be returned to the holder upon the expiration of the period of suspension.
6.5.10 The Manager may refuse to issue a licence or restricted licence to a person whose licence has been cancelled or is under suspension.
6.5.11 The Manager may cancel a licence or restricted licence that contains factual errors and issue a correct licence or restricted licence in its place.
6.5.12 If a ship under pilotage is involved in a grounding, or collides with another ship
or any other object, the Manager must, as soon as practical after being advised of the grounding or collision, suspend for a period not exceeding seven days the licence or restricted licence of the pilot having conduct of the vessel.[11]
6.5.13 If a ship under pilotage is involved in a grounding, or collides with another ship or any other object, and the General Manager is satisfied that it is in the interests of safety or the protection of the marine environment that the licence or restricted licence of the pilot having conduct of the vessel be suspended pending:
(a) a decision on whether action should be taken under 6.5.1; or
(b) the completion of the procedures specified in 6.5.4,
the General Manager may suspend the licence or restricted licence of the pilot for such period not exceeding six months as is reasonably necessary for a decision to be taken under 6.5.1 or the completion of the procedures specified in 6.5.4.
6.6 Replacement of licences, restricted licences and trainee pilot licences
6.6 Replacement of licences, restricted licences and trainee pilot licences
6.6.1 The Manager, if satisfied that a licence, restricted licence or trainee pilot licence has been lost, damaged or destroyed, may issue a replacement licence.
6.6.2 When a lost licence, referred to in 6.6.1 has been recovered and returned to the holder, the holder must return the recovered licence to the Manager within 14 days.
A pilot must carry out his or her duties in accordance with the Queensland Coastal Pilotage Safety Management Code.
7.2 Reporting of deficiencies
7.2.1 If a pilot, during the course of his or her duty, becomes aware of a deficiency relating to a ship that renders, or has the potential to render, the ship unseaworthy, he or she must report the deficiency to an AMSA surveyor as soon as practicable.
7.2.2 Failure on the part of a pilot to comply with 7.2.1 is deemed to constitute misconduct for the purposes of provision 6.5.1.
7.3 Reporting to REEFVTS
7.3.1 The pilot of a ship to which Marine Orders, Part 56 (REEFREP) applies must make a report to REEFVTS[12] in respect of a ship:
(a) within 15 minutes of embarking the ship; and
(b) within 15 minutes prior to disembarking from the ship,
or as soon thereafter as it is safe to do so.
7.3.2 The following information must be provided in the report:
(a) ship name, call sign and IMO number;
(b) name of mandatory reporting point,[\[13\]](#_ftn13) pilot boarding ground or position (latitude and longitude);
(c) name and licence number of pilot, including such details for any second pilot, check pilot or trainee pilot;
(d) time pilot embarked or is to disembark;
(e) time pilot is to commence or is to cease pilotage duties if different from (d).
8 Duties of pilotage providers
8 Duties of pilotage providers
8.1 Document of Compliance
8.1.1 A person must not act as a pilotage provider unless that person is the holder of a valid Document of Compliance.
8.1.2 If satisfied that a person has in place systems and procedures that conform to the Queensland Coastal Pilotage Safety Management Code, the Manager will issue to that person a Document of Compliance.
8.1.3 Subject to 8.1.4 and 8.1.5, a Document of Compliance remains valid for a period of 5 years, or if the circumstances warrant such lesser period as determined by the Manager, and, subject to satisfactory completion of a compliance audit within three months before the expiry date of the Document of Compliance, may be renewed for a further period of five years.
8.1.4 The continued validity of a Document of Compliance is subject to satisfactory completion of:
(a) an annual verification audit within three months before or after the anniversary date of the Document of Compliance; and
(b) such additional audits determined by the Manager to be warranted in the interests of safety or protection of the marine environment.
8.1.5 If the systems and procedures of a pilotage provider fail to conform in a major respect with the Queensland Coastal Pilotage Safety Management Code, the General Manager may withdraw that pilotage provider’s Document of Compliance.
A pilotage provider must operate in accordance with the Queensland Coastal Pilotage Safety Management Code.
8.3 Pilotage provider to report supply of pilots for Torres Strait pilotage area
If a pilotage provider intends to provide a pilot for a transit of Torres Strait, the pilotage provider must give the Manager the following information at least 48 hours prior to the intended embarkation:
(a) name of pilot (if known);
(b) booking number;
(c) ship name, call sign and IMO number;
(d) name of pilot boarding ground or position (latitude and longitude) where the pilot will embark; and
(e) estimated time of embarkation.
9 Torres Strait to be a compulsory pilotage area
9 Torres Strait to be a compulsory pilotage area
For the purposes of Division 2 of Part IIIA of the Navigation Act, the Torres Strait is a compulsory pilotage area.
10 Exemption from requirement to navigate with a pilot
For the purposes of paragraph 186K(2)(b), the following is prescribed information:
(a) the name and address of the applicant;
(b) the name and address of the operator;
(c) ship name, IMO number, and flag;
(d) ship type (bulk carrier, general cargo ship, oil tanker, chemical tanker, gas carrier, and others);
(e) principal dimensions (length overall, breadth extreme, maximum depth, maximum draught, etc);
(f) loaded draught during navigation in the compulsory pilotage area;
(g) hull material;
(h) vessel’s general arrangement and tank capacity plans;
(i) details of navigational and communication equipment;
(j) name of the master and navigational watch-keepers who will be on watch at any time during which the ship is in a compulsory pilotage area;
(k) qualifications of the master and navigational watch-keepers along with recent navigational experience in the compulsory pilotage area;
(l) details of bunkers the ship intends to carry during navigating in the compulsory pilotage area;
(m) details of cargo which the ship intends to carry during navigation in the compulsory pilotage area;
(n) details of ballast which the ship intends to carry during navigation in the compulsory pilotage area.
11 Transitional
A licence issued under a provision of Marine Orders, Part 54, Issue 3 and in force immediately before this Issue of this Part came into force, is to continue in force as if granted under this Issue of this Part.
PREAMBLE PREAMBLE
PREAMBLE
This Code is designed to facilitate the effective, efficient and safe management of pilotage services on the Queensland coast. Adherence to the Code by pilots and pilotage providers is mandatory under Marine Orders Part 54 (Coastal Pilotage) and will be monitored and audited by the Australian Maritime Safety Authority (AMSA).
AMSA is a Commonwealth statutory authority charged with responsibility for the regulation of coastal pilotage. This function was transferred from the Marine Board of Queensland to AMSA in 1993. Legislative power for regulation of pilot standards of competence, pilotage providers and other pilotage matters is found in the Navigation Act 1912, and detailed requirements are set down in Marine Orders, Part 54 (Coastal Pilotage) and Part 9 (Health - Medical Fitness).
This Code is designed to facilitate the effective, efficient and safe management of pilotage services on the Queensland coast. Adherence to the Code by pilots and pilotage providers is mandatory under Marine Orders Part 54 (Coastal Pilotage) and will be monitored and audited by the Australian Maritime Safety Authority (AMSA).
AMSA is a Commonwealth statutory authority charged with responsibility for the regulation of coastal pilotage. This function was transferred from the Marine Board of Queensland to AMSA in 1993. Legislative power for regulation of pilot standards of competence, pilotage providers and other pilotage matters is found in the Navigation Act 1912, and detailed requirements are set down in Marine Orders, Part 54 (Coastal Pilotage) and Part 9 (Health - Medical Fitness).
1 General
accident means any unplanned event whereby a ship, person or the built or natural environment suffers any injury or damage during the course of a pilotage;
audit means an audit carried out on a pilotage provider or a pilot by an AMSA auditor in accordance with agreed and documented procedures;
CASA means the Civil Aviation Safety Authority;
Code means the Queensland Coastal Pilotage Safety Management Code;
fatigue management plan means the plan agreed within the industry for the management of pilot fatigue;
hazardous situation means a situation where there is the likelihood of an accident;
internal audit means an audit carried out by a pilotage provider on their own activities to ensure compliance with the Code;
leave is any period where a pilot is not involved in pilotage duties and is not on call or roster for an agreed time;
Manager means the person occupying the position of Manager, Ship Operations and Qualifications, in AMSA, or in respect of any particular purpose under Marine Orders, Part 54, a suitably qualified person authorised by the Manager, Ship Operations and Qualifications, for that purpose;
MSQ means Maritime Safety Queensland;
near miss is any incident where a pilot has to initiate sudden and unplanned action to avoid an accident;
non-conformity means a deviation from requirements specified in the Safety Management System (SMS), or an error, which could endanger or has compromised the safety of people or the environment;
pilot means a person holding a valid licence or restricted licence issued, renewed or recognised under Marine Orders, Part 54;
pilotage provider means a person who assigns or allocates a pilot to the transit of a ship through particular waters, irrespective of the legal relationship, contractual or otherwise, between that person and the pilot;
transfer arrangements means any method of conveying pilots between a ship and the shore; and
valid licence means a licence or restricted licence issued or renewed under Marine Orders Part 54 that is current, is not cancelled or under suspension, and that bears the signature of the holder.
1.2.1 The objectives of this Code are to promote:
(a) safety at sea;
(b) prevention of injury or loss of life; and
(c) avoidance of damage to the marine environment and to property,
by ensuring that all persons, procedures and operations involved in coastal pilotage are covered by an approved SMS.
1.2.2 The objectives of each SMS include:
(a) the observance of safe working practices;
(b) the identification of risks and provision of suitable safeguards; and
(c) the provision of continuous improvement.
1.2.3 The SMS should aim to ensure compliance with mandatory rules and regulations and that applicable codes, guidelines and standards are taken into account.
The Code applies to all operations involved with the provision of pilotage services to shipping off the Queensland coast covered by Part IIIA of the Navigation Act 1912.
Every pilotage provider must develop, implement and maintain a SMS which must include:
1.4.1 a safety and environmental protection policy describing how the objectives set out in 1.2.2 are to be achieved;
1.4.2 instructions and procedures for pilots to promote the safe pilotage of ships and protection of the environment in compliance with relevant legislation;
1.4.3 procedures for ensuring that non-conformities, accidents and hazardous situations are reported to the pilotage provider, investigated and analysed with the objective of improving safety and pollution prevention. Procedures should be established for the implementation of corrective action;
1.4.4 the fatigue management plan;
1.4.5 procedures to prepare for and respond to emergency situations;
1.4.6 procedures for internal audits and management reviews; and
1.4.7 defined levels of authority and lines of communication between and among shore staff, pilot launch crews and pilots.
2 SAFETY AND ENVIRONMENTAL PROTECTION POLICY
The policy should be a concise and clear statement. It should describe the aim of the SMS and outline a strategy and plan of action to achieve and maintain the aim.
Consideration should be given to the policy’s interaction with existing policies and procedures, particularly the fatigue management plan. It should be reviewed at regular intervals to ensure that it remains relevant and effective.[14]
3 THE REPONSIBILITIES OF PILOTAGE PROVIDERS
Each pilotage provider is responsible for:
3.1 ensuring that it only allocates qualified[\[15\]](#_ftn15) pilots who are fully conversant with the pilotage provider’s SMS;
3.2 meeting any obligations under Commonwealth and State occupational health and safety legislation and relevant State/Commonwealth maritime legislation;
3.3 having in place a drug & alcohol policy and a harassment policy;
3.4 implementing the fatigue management plan;
3.5 preparing rosters to cover leave for pilots, etc;
3.6 having in place procedures:
3.6.1 to deal with any requirement for a change of pilots at short notice, such as a grounding or other incident;
3.6.2 to deal with the unforseen illness of a pilot (either on board or ashore);
3.6.3 for pilots to identify, describe and respond to potential emergency shipboard situations;
3.7 establishing and maintaining procedures for ensuring that any training, which may be required in support of the SMS, has been undertaken by all personnel concerned;
3.8 designating a person or persons in the pilotage provider’s office having direct access to the highest level of management with the function of providing a link between the pilotage provider and the pilot on board;
3.9 ensuring that all pilots operate under an approved code of conduct[\[16\]](#_ftn16);
3.10 appointing a person approved by the Manager to be a training pilot;
3.11 appointing a person approved by the Manager to be a check pilot and arranging and co-ordinating check pilot voyages;
3.12 ensuring that pilot transfer arrangements meet appropriate standards;
3.13 ensuring that procedures are in place covering the reporting of matters such as near misses, accidents, equipment failures, etc. to the appropriate regulatory authorities, e.g. AMSA, MSQ, CASA;
3.14 meeting the requirements of sections 8, 9, 10 and 11 of this Code; and
3.15 ensuring that pilots comply with section 7 of this Code.
4 THE RESPONSIBILITIES OF DESIGNATED PERSON(S)
4.1 A person designated by a pilotage provider under 3.8 has the responsibility to monitor the safety and pollution prevention aspects of the operation of each pilot, and to ensure that adequate resources and shore based support are applied, as required. A designated person is responsible for the maintenance of the SMS and, in particular, for:
4.1.1 verifying its effectiveness and degree of implementation;
4.1.2 reporting deficiencies to the responsible level of management; and
4.1.3 identifying persons responsible for rectifying deficiencies.
4.2 A designated person should be fully conversant with the pilotage provider’s safety and environmental protection policies.
4.3 A designated person should have the independence and authority to report deficiencies observed to the highest levels of management.
4.4 A designated person should have the responsibility for organising safety audits, and should ensure that corrective action has been taken.
5 THE RESPONSIBILITIES OF TRAINING PILOTS
A person appointed by a pilotage provider as a training pilot under 3.10 has the responsibility for carrying out the duties of supervising pilot laid down in the latest edition of the Queensland Coastal Pilotage Training Program.
6 THE RESPONSIBILITIES OF CHECK PILOTS
A person appointed by a pilotage provider as a check pilot under 3.11 has the responsibility for undertaking check voyages with licensed pilots in accordance with
approved guidelines[17] and assessing trainee pilots as specified in the latest edition of the Queensland Coastal Pilotage Training Program.
7 THE RESPONSIBILITIES OF PILOTS
Each pilot is responsible for:
7.1 providing information and advice to the master of the ship to assist the master and the ship’s navigating officers to make safe passage through the pilotage area or areas for which the pilot is engaged;
7.2 ensuring that he/she has prepared comprehensive passage plans, checklists, etc. and plans for dealing with situations on board related to lack of essential navigational equipment such as radar, compass etc. Passage plans must be discussed with the master and any relevant information such as equipment malfunction or lack of navigation aids taken into account;
7.3 ensuring that he/she has confirmed with the master that emergency plans are in place on board the vessel and that there is a full understanding of the pilot’s role in such plans;
7.4 ensuring correct communications procedures are used in relation to the VHF and any other equipment that may be used;
7.5 ensuring access is available to up to date charts, tide tables, Notices to Mariners;
7.6 carrying out all duties in accordance with Marine Orders and the approved code of conduct[\[18\]](#_ftn18);
7.7 compliance with the pilotage provider’s SMS;
7.8 compliance with the fatigue management plan;
7.9 undertaking voyages with a check pilot as observer at least once as a condition of revalidation of his or her licence;
7.10 undertaking approved professional development courses at the agreed intervals;
7.11 promoting and practising the principles of bridge management teamwork;
7.12 wearing any personal protective equipment required by the pilotage provider’s SMS;
7.13 reporting to REEFVTS[\[19\]](#_ftn19) when ceasing or commencing pilotage duties on board the vessel, specifically:
(a) ship name;
(b) pilot’s name and licence number; and
(c) time pilot ceased duty or commenced duty.
8 EQUIPMENT
8.1 Each pilotage provider must establish procedures to ensure that any pilot launch or helicopter used for pilot transfers is maintained in conformity with the standards in Annex A, meets the requirements of MSQ and CASA and with any additional requirements which may be established by the pilotage provider.
8.2 In meeting these requirements the pilotage provider must ensure that:
(a) inspections are held at appropriate intervals;
(b) any non-conformity is reported with its possible cause, if known;
(c) appropriate corrective action is taken; and
(d) records of these activities are maintained.
9 DOCUMENTATION
9.1 Each pilotage provider should establish and maintain procedures to control all documents and data which are relevant to the SMS.
9.2 The pilotage provider should ensure that:
9.2.1 valid documents are available at all relevant locations;
9.2.2 changes to documents are reviewed and approved by authorised personnel; and
9.2.3 obsolete documents are promptly removed.
10 PILOTAGE PROVIDER’S VERIFICATION, REVIEW AND EVALUATION
10.1 Each pilotage provider should periodically evaluate the efficiency, and where needed, review the SMS in accordance with procedures established by the pilotage provider.
10.2 The audits and possible corrective actions should be carried out in accordance with documented procedures.
10.3 The results of the audits and reviews should be brought to the attention of all personnel in the area involved.
10.4 The pilotage provider should take timely corrective action on deficiencies found.
11 CERTIFICATION, VERIFICATION AND CONTROL
11.1 Each pilotage provider must be in possession of a valid Document of Compliance (DOC) issued by AMSA.
11.2 AMSA will issue the DOC, which will be valid for a period of five years, following a satisfactory audit of the pilotage provider.[20]
11.3 AMSA will conduct an annual verification audit within three months before or after the anniversary date of the DOC.
11.4 AMSA will conduct a renewal audit within three months before the anniversary date of the DOC. The renewed DOC will be valid from the date of expiry of the existing DOC.
ANNEX A
PILOT TRANSFER STANDARD FOR QUEENSLAND COASTAL PILOTAGE
1 Application
Parts A, B and C of this Standard apply to all pilot vessels engaged in coastal pilot transfer within the Australian coastal sea of the Great Barrier Reef Marine Park and Torres Strait.
Part D of this Standard applies to helicopters engaged in pilot transfer.
All pilot vessels built after 1 January 2007 must comply with Parts A, B and C of this standard.
All existing pilot vessels must comply with Part B of this Standard by 31 March 2007.
All existing pilot vessels must comply with Parts A and C of this Standard.
2 Purpose
2.1 Pilot vessels are engaged on intra-state voyages and operate under the jurisdiction and survey of MSQ.
2.2 Helicopters used in pilot transfer come under the jurisdiction of CASA.
2.3 To ensure safe operation, this Annex sets out safety requirements for pilot transfer facilities additional to those required by the authorities referred to in 2.1 and 2.2.