9Record keeping

9 Record keeping

The pilotage provider must keep each record required by the Safety Management System for at least 5 years after the record was made.

10 Requirement to produce records and information

(1) The pilotage provider must, on a request from AMSA, produce:

(a) for each member of the pilotage crew of the pilotage provider, details of the following:

(i) qualifications including a Certificate of Medical Fitness or, for a licence issued by a State or other country, a medical certificate issued by the authority issuing the licence;

(ii) training courses, professional development courses and drills undertaken;

(iii) records created for the fatigue risk management plan with which the pilotage crew of the pilotage provider is to comply;

(iv) the service date of each

Note: personal flotation

device used by each member of the pilotage crew of the pilotage provider;

(v) for a pilot — the number of check pilot voyages undertaken for the purpose of renewing the pilot’s licence or restricted pilot licence; and

(b) for each pilot launch owned or operated by the pilotage provider — survey details of the launch and certification details for all safety equipment required to be on the launch; and

(c) details of internal audits conducted by or on behalf of the pilotage provider; and

(d) the agenda and minutes of any operational safety meeting conducted by the pilotage provider.

Note 1 For the definition of operational safety meeting — see section 4.

Note 2 For information about the fatigue risk management plans and the need for licensed pilots to comply with the plan — see Division 4 and clause 2 of Schedule 3.

Note 3 Records required by the Safety Management System must be kept for at least 5 years after the records were made — see clause 9.

(2) In this clause:

operate, for a pilot launch, includes chartering the launch.

11 Reporting for compulsory pilotage areas

(1) If the pilotage provider assigns, or intends to assign, a pilot to the transit of a vessel through a compulsory pilotage area, the pilotage provider must tell AMSA the pilotage detail:

(a) if the pilotage provider receives the request for a pilot within 48 hours before the pilot is needed — as soon as practicable; or

(b) in any other case — no later than 48 hours before the pilotage commences.

(2) In this clause: