Chapter 4: Documentation and Reference Material

Section 4.1: General

4.1.1 Reference Material

4.1.1.1 The following documents, as applicable, are required for the design of instrument flight procedures and management of the design process:

(a) CASA Manual of Standards (MOS) Part 173;

(b) ICAO Procedures for Air Navigation — Air Operations, Doc 8168‑OPS/611, Volume II — Construction of Visual and Instrument Flight Procedures;

(c) ICAO Instrument Flight Procedures Construction Manual, Doc 9368‑AN/911;

(d) ICAO Template Manual for Holding, Reversal and Racetrack Procedures, Doc 9371‑AN/912/2;

(e) ICAO Required Navigation Performance Authorization Required Procedure Design Manual, Doc 9905‑AN/471;

(f) ICAO Quality Assurance Manual for Flight Procedures Design, Doc 9906‑AN/472, Volume 1 — Flight Procedures Design Quality Assurance System;

(g) ICAO Quality Assurance Manual for Flight Procedures Design, Doc 9906‑AN/472, Volume 2 — Flight Procedure Designer Training (Development of a Flight Procedures Designer Training Programme);

(h) ICAO Quality Assurance Manual for Flight Procedures Design, Doc 9906‑AN/472, Volume 3 — Flight Procedure Design Software Validation;

(i) ICAO Quality Assurance Manual for Flight Procedures Design, Doc 9906, Volume 5 — Validation of Instrument Flight Procedures;

(j) ICAO Performance Based Navigation (PBN) Manual, Doc 9613‑AN/937.

4.1.2 Document and Record Control System

4.1.2.1 Document and data control processes are those that control the authorisation, publication, distribution, and amendment of all documentation issued or required by certified designers and authorised designers.

4.1.2.2 These processes must ensure that:

(a) documents are authorised by the Chief Designer or a designated person;

(b) the currency of documentation can be readily determined;

(c) documents are available at locations where needed by staff;

(d) only current versions of documents are available;

(e) A master copy of all documentation is securely held; and

(f) all documents that are related to and referenced in the Operations Manual are indexed in the Operations Manual.

4.1.3 Records

4.1.3.1 A certified or authorised designer must maintain the following records:

(a) all certificates, correspondence, data, calculations, worksheets, drawings, charts and other information pertaining to the design of a procedure;

(b) staff records (see paragraph 3.4.1).

4.1.3.2 Records must be made available for audit by CASA.

4.1.3.3 Records relating to procedure designs must be retained for the period that a procedure is available for use and for a period of two years after a procedure ceases to be available or is withdrawn.

4.1.3.4 Staff records must be retained during the time that staff are employed.