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Manual of Standards Part 139H - Standards Applicable to the Provision of Aerodrome Rescue and Fire Fighting Services
28.1General
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Chapter 28: Records
| CASR References: | Regulations 139.865 and 139.875Australian Standard 4390.1-6,1996 |
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Section 28.1: General
28.1.1 Standard: Record Keeping
28.1.1.1 Recognised quality assurance procedures must be established to identify, collect, index, store, update and maintain records necessary for the safe provision of service. The procedures must ensure that legible and permanent records and a traceable history are kept.
28.1.1.2 These records may be called upon by the Australian Transport Safety Bureau, CASA, a coroner, the police force of a State or Territory and any other agency with authority to do so.
28.1.1.3 Records must be maintained and available for five years or for a specified time as indicated below.
28.1.2 Record Types and Retention Period
| Record Type | Time period |
|---|---|
| Aircraft rescue and fire fighting report | 2 years |
| Airways operational journal or computer print out | 3 months |
| ARFFS equipment maintenance records | 5 years |
| ARFFS facility fault register | 2 years |
| ARFFS Incident report | 2 years |
| ARFFS staff development appraisal | 1 year |
| Building fire report | 2 years |
| Certificate of Proficiency Life of employee at location | |
| Competency based training records | 5 years |
| Equipment maintenance | 3 years |
| First aid | 5 years |
| Fire Station Communication Centre computer print-out (if applicable) | 3 months |
| Fire Station Communication Centre voice recordings | 30 days |
| Hazchem reports | |
| Staff involved (OH&S requirement) | 5 years |
| NOTAM action | 3 months |
| Personal protective equipment | 1 year |
| Register of staff competency |