5176GOVERNMENT GAZETTE, WA 15 November 2016

5176 GOVERNMENT GAZETTE, WA 15 November 2016 (ii) the Minister allows a disclosing member or members to preside at the meeting or to participate in discussions or the decision making procedures relating to the matter under the Act; or (b) because of a member or members leaving the meeting for reasons other than disclosure of a financial interest, the Presiding Member is to suspend the proceedings of the meeting for a period of ten minutes, and if a quorum is not present at the end of that time, the meeting is deemed to have been adjourned and the Presiding Member is to reschedule it to some future time or date having regard to the period of notice which needs to be given under the Act, Regulations, or this local law when calling a meeting of that type. (2) Where debate on a motion is interrupted by an adjournment under subclause (1)(b)— (a) the debate is to be resumed at the next meeting at the point where it was so interrupted; and (b) in the case of a Council meeting— (i) the names of members who have spoken on the matter prior to the adjournment are to be recorded in the minutes; and (ii) the provisions of clause 9.5 of this local law apply when the debate is resumed. PART 7—KEEPING OF MINUTES 7.1 Content of minutes The content of minutes is dealt with in the Regulations. 7.2 Preservation of minutes Minutes including the agenda of each Council and Committee meeting are to be kept as a permanent record of the activities of the local government and are to be transferred to the State Records Office within the Department of Culture and the Arts, in accordance with the retention and disposal policy determined by that office from time to time. PART 8—CONDUCT OF PERSONS AT COUNCIL AND COMMITTEE MEETINGS 8.1 Official titles to be used Members of the Council are to speak of each other in the Council or Committee by their respective titles of President or Councillor. Members of the Council, in speaking of or addressing employees, are to designate them by their respective official titles. 8.2 Members to occupy own seats (1) At the first meeting held after each election day, the President is to allocate a position at the Council table to each Member. (2) Each Member is to occupy his or her allotted position at each Council meeting. 8.3 Leaving meetings During the course of a meeting of the Council or a Committee no member is to enter or leave the meeting without first advising the Presiding Member, in order to facilitate the recording in the minutes of the time of entry or departure. 8.4 Adverse reflection No member of the Council or a Committee is to use offensive or objectionable expressions in reference to any member, employee of the Council, or any other person. 8.5 Recording of proceedings (1) No person is to use any electronic, visual or audio recording device or instrument to record the proceedings of the Council or a Committee without the written permission of the Council. (2) If the Council gives permission under subclause (1), the Presiding Member is to advise the meeting, immediately before the recording is commenced, that such permission has been given and the nature and extent of that permission. (3) If a member of the Council or Committee specifically requests, immediately after their use, that any particular words used by a member be recorded in the minutes, the Presiding Member is to cause the words used to be taken down and read to the meeting for verification and to then be recorded in the minutes. 8.6 Prevention of disturbance (1) Any member of the public addressing the Council or a Committee is to extend due courtesy and respect to the Council or Committee and the processes under which they operate and must take direction from the Presiding Member whenever called upon to do so. (2) No person observing a meeting, is to create a disturbance at a meeting, by interrupting or interfering with the proceedings, whether by expressing approval or dissent, by conversing or by any other means. 8.7 Protection of employees (1) For the purpose of this clause, complaint means any expression of censure or dissatisfaction raised with the object, whether expressed or implied, of having remedial or disciplinary action taken against the employee concerned.