5172GOVERNMENT GAZETTE, WA 15 November 2016

5172 GOVERNMENT GAZETTE, WA 15 November 2016 substantive motion means an original motion or an original motion as amended, but does not include an amendment or a procedural motion; and urgent business means business dealt with in accordance with clause 3.10. (2) Unless otherwise defined, the terms used in this local law have the meaning given to them in the Act and the Regulations. PART 2—CALLING MEETINGS 2.1 Ordinary and special Council meetings (1) Ordinary and special Council meetings are dealt with in the Act. (2) An ordinary meeting of the Council held on a monthly basis or otherwise as determined by the Council, is for the purpose of considering and dealing with the ordinary business of the Council. (3) A special meeting of the Council is held for the purpose of considering and dealing with Council business that is urgent, complex in nature, for a particular purpose or confidential. 2.2 Calling Council meetings The calling of Council meetings is dealt with in the Act. 2.3 Convening Council meetings The convening of Council meetings is dealt with in the Act. 2.4 Calling Committee meetings The CEO is to call a meeting of any Committee when requested to do so verbally or in writing by— (a) the President or the Presiding Member of a Committee; or (b) any two members of the Committee; or (c) if so decided by the Council. 2.5 Public notice of meeting Public notice of meetings is dealt with in the Regulations. 2.6 Production of documents (1) In this clause the term document means a deed, book, report, paper or any other written material whatsoever or any other recorded or stored information. (2) Upon the request of a member, made at least 8 hours before a meeting, the CEO is to make available by the commencement of the meeting, any document of the local government that relates to an item on the agenda for the meeting. (3) Any document requested may be made available in the Council Chamber or in a place to which members have reasonable access within the Council’s administration building. (4) Notwithstanding subclause (1), (2) and (3), if the CEO considers that any document requested is confidential, the CEO may make it available in any circumstances necessary to protect the integrity of that document. 2.7 Conference of Committees Any two or more Committees may confer together by mutual agreement on any matter of joint interest. PART 3—BUSINESS OF THE MEETING 3.1 Business to be specified in the agenda (1) No business is to be transacted at any ordinary meeting of the Council other than that specified in the agenda, without the approval of the Presiding Member or a decision of the Council or Committee. (2) No business is to be transacted at a special meeting of the Council other than that given in the notice as the purpose of the meeting. (3) No business is to be transacted at a Committee meeting other than that specified in the agenda of the meeting, without the approval of the Presiding Member or a decision of the Committee. (4) No business is to be transacted at an adjourned meeting of the Council or a Committee other than that— (a) specified in the agenda of the meeting which had been adjourned; and (b) which remains unresolved, except in the case of an adjournment to the next ordinary meeting of the Council or the Committee, when the business unresolved at the adjourned meeting is to have precedence at that ordinary meeting. 3.2 Order of business (1) Unless otherwise decided by the Council the order of business at any ordinary meeting of the Council is to be as follows—