43Audio recording of meetings

43 Audio recording of meetings

(1)  In this regulation –

audio recording, of a meeting, includes part of an audio recording of the meeting.

(2)  A council is to make, as a minimum, an audio recording of a meeting.

(3)  For the purposes of subregulation (2) , a council that makes an audio-visual recording of a meeting is taken to have made an audio recording of that meeting.

(4)  The audio recording of a meeting is to be retained by the council for a period of at least 2 years, commencing on the day after the day of the meeting.

(5)  The audio recording of a meeting, that is not a closed meeting –

(a) is to be, subject to subregulation (8) , made available on the council’s website –

(i) within 5 business days after the day of the meeting; and

(ii) for a continuous period of not less than 12 months from the day of the meeting; and

(b) may be an edited, in full or in part, audio recording of the meeting.

(6)  If an audio recording of a meeting is edited under subregulation (5)(b) , the audio recording must include a statement, in any form, at the commencement of the recording, to the effect that –

(a) the recording of the meeting has been edited; and

(b) the reason for that edit.

(7)  If after the minutes of a meeting have been confirmed as a true record a discrepancy between the minutes and an audio recording of that meeting is noticed, the council, at the next appropriate meeting, is to review the audio recording and either –

(a) confirm that the minutes are a true record; or

(b) amend the minutes to reflect the audio recording and then confirm the minutes as amended to be a true record.

(8)  The general manager of a council may, in relation to the audio recording of a meeting, edit the audio recording if the manager is reasonably satisfied that the audio recording –