40Minutes of closed meeting

40 Minutes of closed meeting

(1)  If at a meeting it is decided to hold a part of the meeting as a closed meeting –

(a) in accordance with regulation 17(6) , the grounds for the closure are to be recorded in the minutes of that part of the meeting that is open to the public; and

(b) in relation to a matter discussed at the closed meeting –

(i) the fact that the matter was discussed at the closed meeting; and

(ii) a brief description of the matter so discussed –

are to be recorded in the minutes of that part of the meeting that is open to the public, but are to be so recorded in a manner that does not disclose any confidential information and protects confidentiality; and

(c) in relation to a matter discussed at the closed meeting, the details of the discussion of the matter, and the outcome of the discussion, are not to be recorded in the minutes of that part of the meeting that is open to the public unless the council, or council committee, determines otherwise.

(2)  The general manager is to record in the minutes of a closed meeting any matter of a kind listed in regulation 39(1) that relates to the closed meeting.

(3)  The minutes of a closed meeting are to be kept confidential unless the council, or the council committee, after considering privacy and confidentiality issues, authorises the release to the public of the minutes.

(4)  If the general manager is excluded from a closed meeting, the chairperson of the meeting is to direct a person present at the meeting to record the minutes of the meeting.

(5)  A copy of the minutes of a closed meeting is to be provided to each councillor by the general manager or, if the general manager is excluded from the meeting, the person who recorded the minutes.

(6)  At the next closed meeting, the minutes of the previous closed meeting, after any necessary correction, are to be confirmed as the true record by the council or council committee and signed by the chairperson of the closed meeting.