39Minutes

39 Minutes

(1)  Subject to regulation 40(1) , the general manager is to ensure that the minutes of a meeting accurately record, as a minimum, the following matters as relevant to that meeting:

(a) each matter discussed at the meeting;

(b) each decision made at the meeting;

(c) if the Act or any regulations made under the Act require the making of a decision by absolute majority, that the decision was by absolute majority;

(d) a summary of each address, statement or report made or provided on an invitation under regulation 46 ;

(e) each motion moved during the meeting;

(f) if a declaration of an interest in a matter of a councillor is made, the following information is to be recorded:

(i) the name of the councillor to whom the declaration relates;

(ii) the interest as described by the councillor’s declaration;

(iii) if the councillor left the meeting, the period in which the councillor was not present during the meeting;

(g) if a question is asked by a councillor –

(i) each question on notice asked that was not refused and the answer given to that question; and

(ii) each question without notice that was not refused and the answer given or a summary of the answer given to that question;

(h) if a question is asked by a councillor on notice, or without notice, and is refused, only the following information is to be recorded:

(i) that acceptance of a question was refused;

(ii) the reason given under these regulations for that refusal;

(iii) the name of the councillor who asked the refused question;

(iv) the meeting date on which the refused question was asked;

(i) if a question is asked by a member of the public –