11Public access to documents

11 Public access to documents

(1)  As far as practicable, the general manager is to make available for inspection by members of the public a copy of the agenda of a meeting and any associated reports and documents, other than an extract relating to any matter referred to in regulation 17(2) , at least –

(a) 2 days before the meeting, in the case of a special council meeting; or

(b) 4 days before the meeting, in the case of an ordinary council meeting or a council committee meeting.

(2)  The agenda and associated reports and documents made available for inspection under subregulation (1) are to be so made available under that subregulation –

(a) at the public office, and on the website, of the council; and

(b) free of charge.

(3)  As far as practicable, the general manager is to make available for purchase by members of the public, by payment of the relevant fee specified in regulation 4 , copies of the agenda and any associated reports and documents made available for inspection under subregulation (1) .

(4)  The agenda and associated reports and documents made available for purchase under subregulation (3) are to be made available under that subregulation at the public office of the council during the relevant period specified in subregulation (1) .

(5)  At a meeting, a copy of the agenda of the meeting is to be made available free of charge to any member of the public attending the meeting.

(6)  At a meeting, any associated report or document made available for inspection under subregulation (1) is to be made available free of charge for inspection by members of the public attending the meeting.

(7)  Subject to the Right to Information Act 2009 , the general manager must withhold from the public all associated reports and documents which, in the opinion of the general manager, relate to any matter referred to in regulation 17(2) .