10Agenda

10 Agenda

(1)  In this regulation –

council workshop means a workshop, seminar or gathering of persons for the purposes of a council, but does not include a meeting or a meeting of a special committee.

(2)  The general manager is to –

(a) prepare an agenda for each council meeting and council committee meeting; and

(b) in the case of a council meeting, provide each councillor with the agenda and any associated reports and documents at least –

(i) 2 days before a special council meeting; or

(ii) 4 days before an ordinary council meeting; and

(c) in the case of a council committee meeting, provide each member of the committee with the agenda and any associated reports and documents at least 4 days before the council committee meeting.

(3)  The agenda of an ordinary council meeting is to provide for, but is not limited to, the following items:

(a) attendance and apologies;

(b) confirmation of the minutes;

(c) the date and purpose of any council workshop held since the last meeting;

(d) requests for leave of absence;

(e) notifications of leave of absence for parental leave;

(f) declarations of an interest in a matter of a councillor;

(g) public question time;

(h) councillor question time;

(i) councillor motions with notice;

(j) any reports to be received;

(k) any matter to be discussed at the meeting.

(4)  The general manager is to arrange the agenda so that the items to be dealt with by a council, or council committee, as a planning authority are sequential.

(5)  The business of a meeting is to be conducted in the order in which it is set out in the agenda of that meeting, unless the council by absolute majority, or the council committee by simple majority, determines otherwise.